Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Market and promote the event Next, develop a strategic, multifaceted marketing plan to effectively promote your event across channels.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Travel 52

Travel Meetings Negotiating Contracts 52

PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

Negotiating 59

Negotiating 2023 Contracts 2016 59

SmartMeetings

NOVEMBER 30, 2021

After the latest news story about a spiking variant or travel restriction, you get a note from the CFO or even the CEO asking, faux-casually, “How much would it cost us if we canceled the meeting we have been planning for two years?”. I know, just reading those words can send shivers down your spine. Consider the following. Sunk Costs.

Negotiating 90

Negotiating Contracts Travel Events 90

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 105

Meetings Contracts Insurance 2025 105

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Dynamic Changes The event industry is susceptible to market fluctuations. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

Smart Meetings

SEPTEMBER 1, 2022

Underwood shared that, overall, hotel rates are up 38% since before the pandemic and properties are less likely to negotiate day rates or minimums than pre-Covid as they are under pressure from increased labor and operating costs. Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts.

Hospitality 52

Hospitality Management Negotiating Transportation 52

Event Farm

MAY 5, 2021

Reopening tracker that describes travel, gathering, and mask restrictions by state. The panelists offered tips about negotiating with venues and vendors: . Like the venue, they must agree with your compliance protocols before you sign the contract. Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

ePly

MARCH 26, 2024

Just as world travelers who voyage without a destination in mind will never get where they want to go, coordinators without clear goals for their events are unlikely to deliver desired results. Start by establishing a logical framework and direction for your marketing efforts with both the event sponsor and audience firmly in mind.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 116

Travel Contracts Hotels Transportation 116

Nunify

NOVEMBER 14, 2021

According to a report published by statista.com , the United States meeting, convention, and event planning market employed a whopping 125,900 people in 2020. As an event organizer managing multiple events at the same time, and having top-notch organizational skills is non-negotiable.

Event Planning 52

Event Planning Negotiating 2020 Contracts 52

Eventinterface

MAY 4, 2017

That is why understanding the booking process is so important; not just the negotiation and contract phases, though those are crucial, but also minor details like ensuring you are booking the right entertainment for the conference or event, and the process of getting your talent involved. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

The Castle Group

SEPTEMBER 26, 2023

You are also aware that events, when executed successfully, are an essential part of your marketing mix. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. But how do you select the best company for the task?

Event Management 52

Event Management Management Sustainability Food and Beverage 52

TicketBud

MARCH 22, 2017

If the artist isn’t on tour, that means that additional costs (travel, hotel, etc.) As an event planner, you’ll still be expected to cover the artist’s hotel and travel costs, but if the artist will already be in your area, it won’t be as expensive as it would if you’re flying them across the country. Know the Negotiation Process.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Smart Meetings

DECEMBER 13, 2018

A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications. MPU’s leadership is also focused on negotiating for new sources of revenue for planners. Augmented Income Streams. Recognizing Impact.

2019 70

2019 Meetings Insurance Negotiating 70

PCMA Convene

MARCH 14, 2018

Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s the biggest challenge facing the meetings industry?”. A lot of associations rely on events as an income stream and their viability is affected by the increase of events in the market.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. Is there a distinct difference between what your organization offers vs. a Convention and Visitor Bureau or Destination Marketing Organization? CONTACT JASMINE ELDEEN. HelmsBriscoe.

Conference 100

Conference Insurance 2015 Hotels 100

PCMA Convene

FEBRUARY 20, 2023

Given that 2022 was the first year many in-person events returned after the pandemic, continued uncertainties around COVID, consumer behaviors, and economic constraints made it difficult for CAC planners to predict how many attendees and exhibitors would register to travel to their events. What are the key motivators for each group?

Tourism 98

Tourism Hotels 2022 Healthcare 98

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Bizzabo

JUNE 2, 2021

Read about twelve of the most popular event planning certifications and event management licenses, and learn how to obtain them in order to propel your event marketing career. GTP: Global Travel Professional. CTSM: Certified Trade Show Marketer. PCM: Professional Certified Marketer. GTP: Global Travel Professional.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Promotion and marketing: Spreading the word about your event to the right audience is key. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

SmartMeetings

JANUARY 24, 2018

As a result, she contacted the manager to pull a contract that had been sent. What to Negotiate. For that reason, Lauderbach suggests extra diligence in upfront negotiation. Will they share content to make marketing the event easier? Do they have any special travel or hotel requests? Will they stay for a VIP event?

Speakers 42

Speakers Contracts Negotiating Banking 42

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Sign contract with venue and vendors. Marketing and promotion tools. Travel for staff and talents. Marketing coordinator. Creating a marketing plan and responsible for all things related to promoting the event. Marketing plan. Make sure every detail is in writing.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

SEPTEMBER 2, 2020

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Then why not something that lets you show off the skills meeting professionals are revered for, such as organization, creativity, problem-solving, attention to detail and contract negotiation?

Meetings 126

Meetings Airlines Education Hospitality 126

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Stay aware and updated on local conditions and any changes in travel or hotel policies to keep all stakeholders (attendees, vendors, partners) informed.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Smart Meetings

OCTOBER 15, 2018

Denise Mope Hotel Crescent Court in Dallas’s Uptown neighborhood added Mope as director of sales and marketing. He’s based in Thailand and will help planners with site selection and contract negotiation throughout the Asian market. Shane Hannam Reed Travel Exhibitions’ IBTM appointed Hannam portfolio director.

Hotels 58

Hotels Site Selections Airlines 2015 58

SmartMeetings

JULY 24, 2017

A recent Business Travelers Coalition poll found 59 percent of respondents believe the policies will be negatively received by business travelers. Stricter requirements mean cancellation costs are less likely to be passed on to businesses and associations that sign contracts with hotels in advance.

Hotels 45

Hotels Contracts Travel Negotiating 45

Event Planning BluePrint

MARCH 29, 2022

Competitive research is a crucial part of any good marketing plan because it helps you: Understand your target market. Improve your marketing strategies. Identify market gaps, and allow you to fill them. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Experiential marketing.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SmartMeetings

NOVEMBER 20, 2019

A webinar by Skyline Exhibits aimed to answer that, hosted by Sofia Troutman, senior digital marketing and product innovation manager, and Jon Althoff, senior director of global marketing. Make sure you know who you’re inviting and/or marketing to. Know prospective sponsors marketing objectives. Here are some key steps.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Better contract negotiations. For this week: . Cut back on meeting frequency. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Social Tables

JUNE 29, 2023

Communications Manager: The communications manager is in charge of marketing for the event. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Event Leadership Institute

FEBRUARY 11, 2021

Key Takeaways: Milestones like the return of leisure and business travel and full-capacity restaurant dining rooms will precede in-person events. Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Leisure Travel. Business Travel. Industry Consolidation.

2021 111

2021 Site Selections Contracts Venues 111

Bizzabo

NOVEMBER 25, 2019

Though it may seem like social media has dominated interactions between event professionals and event marketers, event influencers are tuning into podcasts as an alternative means for sharing event planning tips, tricks, and best practices. Think of them as on-demand talk radio shows. The Best Event Planning Podcasts. EventIcons.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Eventtia

OCTOBER 9, 2023

Strategize the marketing and execution. Depending on the scale of your event, having sub-teams or committees for areas like logistics, marketing, customer service, etc., This aids in visual recall and marketing efforts. An organized marketing strategy guarantees you reach your target audience and create a buzz around your event.

Event Planning 88

Event Planning Retail Social Media Speakers 88