Smart Meetings

MAY 3, 2025

Reframing on everything from behavioral stress and positive negotiations to Zellenial motivations and the “power of no” ensued. Learn More: Smart Start Podcast on Championing Women in Events Negotiate Fearlessly Forget what you thought you knew about negotiating as a zero-sum game played best by stoic men.

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Negotiating 2025 Trade Shows Contracts 162

Prestige Events Magazine

DECEMBER 16, 2024

And by eliminating the need for lengthy negotiations, the team can focus on what matters mostplanning and delivering successful events. Planners can instantly confirm bookings, with full visibility of all available room options and configurations.

Venues 246

Venues Negotiating Management Meetings 246

Smart Meetings

JUNE 12, 2025

When meeting professionals have a voice at the table and are heard, then they can be more effective and the long hours, unpredictability and negotiations are just part of the journey to that joy of impacting human lives. “As

2027 225

2027 Negotiating Social Media Meetings 225

Smart Meetings

APRIL 8, 2025

Thats why we include speakers on negotiation, influence and professional development. And what can we borrow from best practices elsewhere? But none of that innovation means anything without strong leadership and foundational knowledge. Its all connected. SM Food has played a big role in this event. Where does sustainability factor into that?

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2025 Food and Beverage Sustainability Education 241

Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Somewhere along the line they were told they couldn’t ask questions. They absolutely can. What does exclusive mean? What departments does that cover?

Event Tech 258

Event Tech Tech 2025 Negotiating 258

Smart Meetings

NOVEMBER 13, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 244

Insurance 2024 Financial Negotiating 244

Prestige Events Magazine

DECEMBER 10, 2024

Negotiations will continue to be complex and lengthy especially around rate and cancellation terms. Richard adds more hotels outside London are likely to focus on increasing the conference and training share of their business mix. This could lead to pricing instability in the mid-market, medium sized event marketplace.

2025 258

2025 Technology Sustainability Financial 258

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 246

Negotiating Management Contracts 2028 246

Smart Meetings

MARCH 7, 2025

Thanks to early negotiations and booking further out, hotels are able to adjust for inflation more effectively, and as business and conference travel continues to rebound post-pandemic, they can also raise prices more aggressively. The post Key Takeaways from MPI Northern California ACE 2025 appeared first on Smart Meetings.

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Smart Meetings

NOVEMBER 13, 2024

When Scullin and Swank came to learn that they wouldn’t be able to fully buy out one hotel alone, McCormack’s relationships came to alleviate some of the burden of managing contract negotiations and room blocks for multiple properties. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

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2024 Tech Transportation Negotiating 211

Velvet Chainsaw

FEBRUARY 25, 2021

No question, negotiating contracts is going to get more complicated as the industry rebounds. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. Member Considerations and Communications.

Contracts 437

Contracts Financial 2021 Negotiating 437

Event Marketer

APRIL 16, 2025

And among the sessions, a few trends emerged: Collaboration & Transparency Partnerships are more important than ever, and todays successful collabs require communication, mutual respect, and clear expectations that foster trust and transparency.

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2025 Trade Shows Sustainability Negotiating 262

Smart Meetings

DECEMBER 22, 2023

Tips for Negotiating Your Next Big Event Contract Cheryl M. Payne, strategic partner at INNOV8 Meetings + Events , gives her take on the current marketplace of contract agreements and stipulations and its impact on meeting planners and how to negotiate that next big event contract. In short, think big.

Contracts 264

Contracts 2023 Negotiating Financial 264

Smart Meetings

OCTOBER 18, 2022

Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Instead, talk about concerns of people canceling and negotiate at what point it doesn’t work. Fee Negotiation. Don’t put pandemic in your force majeure clause because we are still in the middle of it.

Hotels 246

Hotels Negotiating Contracts Financial 246

Attendease

AUGUST 26, 2024

Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees. Finding and booking an appropriate event venue 2.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Smart Meetings

DECEMBER 10, 2024

When these resources support additions to their strategy, this becomes a part of their RFP process, negotiations, and the services they partner with the destination on. Planners can take what they learn to pivot negotiation requests and strategize for enhancing ROI.

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2024 Negotiating 2025 Tourism 130

Smart Meetings

SEPTEMBER 20, 2021

Master the Negotiation. Once you have made the ask, the work of negotiation begins. Since pre-negotiation often determines the outcome, Fragale laid out the work that needs to happen before the conversation. Let the emotions go and don’t take a no personally. It might just be the wrong timing. Get used to being uncomfortable.

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Negotiating Airlines 2021 2020 279

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Contract and Negotiation Tips. We skipped to the good part—Negotiating Rooms: Cancellation, Attrition, Rebooking and Reselling — where the big idea is planning for contingencies. They even flew in some of the rovers for people to see.

Negotiating 246

Negotiating Contracts Hotels Entertainment 246

Smart Meetings

FEBRUARY 21, 2025

Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Takeaway Tip: Suppliers who embrace these trends and market them effectively in their RFPs, proposals, and promotional materials will stand out as trusted partners for meeting planners.

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2025 Meetings Sustainability Negotiating 130

EventMB

FEBRUARY 21, 2025

Heres how to negotiate them down. Skift Take: Hotel fees buried deep in your contract or on your hotels web site can add 30-40% to the cost of your meeting. Barbara Scofidio Read the Complete Story On Skift Meetings

Hotels 200

Hotels Negotiating Contracts Meetings 200

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Remember, everything is open for negotiation so make sure you are getting what you’re paying for. You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long.

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Negotiating Contracts Hotels Consulting 264

Smart Meetings

SEPTEMBER 27, 2023

Following a 95% vote in favor of strike authorization, the two-unions negotiating committee is now authorized to call a strike at 22 casino resorts along The Strip, divided between its largest employers: MGM Resorts, Caesars Entertainment and Wynn/Encore Resorts. We’re continuing to monitor the situation and will share updates as appropriate.”

Hospitality 246

Hospitality Negotiating Contracts Hotels 246

EventMB

MAY 29, 2025

with planners reporting little room for negotiation. Skift Take: The Northeast has always been one of the most sought-after hotel markets in the U.S., These five new/newly renovated properties are also certain to be in high demand. Read the Complete Story On Skift Meetings

Hotels 91

Hotels Negotiating Venues Marketing 91

Velvet Chainsaw

OCTOBER 26, 2023

In addition to negotiating and locking in pricing, some of the tactics to consider are: Decreasing the event length by a couple hours or half-day. The big three include food & beverage, A/V + production and speakers/entertainment. Any cut-backs made in these categories can negatively impact your attendee value proposition.

Food and Beverage 397

Food and Beverage 2019 Negotiating 2024 397

Event Marketer

JULY 25, 2024

Related: Q&A: San Francisco Travel Association Discusses Event Safety and Business Four Issues to Consider When Negotiating Event Contracts Amid COVID-19 The post News: Force Majeure Clauses and a Financial Firm’s Lawsuit Victory appeared first on Event Marketer.

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Financial Contracts Negotiating 2021 289

Conferences that Work

DECEMBER 4, 2023

No more negotiating with F&B suppliers, transportation services, in-house production, etc. Instead, create fake events! Here are some of the advantages of fake events over real ones. No pesky people to hire, fire, and pay! Ditto, contractors! Goodbye, logistics ! Don’t get me started on in-house production.) Zero expenses!

Speakers 392

Speakers Negotiating Transportation Sports 392

Smart Meetings

FEBRUARY 7, 2022

Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Finally, it all comes down to effective communication and negotiation to determine whether it makes sense to postpone, cancel or enforce the contract and potential litigation.

Contracts 264

Contracts Negotiating Insurance Government 264

Smart Meetings

MAY 30, 2025

This includes the discounts each airline has independently negotiated. This partnership helps us offer customers more choice and convenience while respecting the boundaries regulators have emphasized, the airlines said in a joint statement.

Travel 189

Travel Airlines Tourism 2027 189

Eventmobi

MARCH 19, 2025

You may also negotiate with vendors like your venue and catering company to decrease costs. Keep costs low by incorporating these tips into your events financial management process: Look for nonprofit discounts. Many software providers have affordable options geared toward nonprofits and associations. Solicit in-kind donations.

Financial 195

Financial Management Sponsorships Advertising 195

Smart Meetings

AUGUST 21, 2023

Internal Expectations The changing negotiating landscape makes it important for meeting planners is to communicate with leadership so everyone has realistic expectations of what to expect while building a budget. Building off existing relationships can be helpful in negotiating costs. Also, negotiate gracefully.

Food and Beverage 243

Food and Beverage Negotiating Hotels 2023 243

Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Food and Beverage 239

Food and Beverage Negotiating Contracts Meetings 239

Smart Meetings

JUNE 9, 2025

Ensure Network Security With more devices and sensitive data on the network, security is non-negotiable. .” Work with your provider to right-size your network to your event’s actual needs. #3. As a provider, you need to [give the client some] confidence.”

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2025 Technology Negotiating 2024 130

EventMB

OCTOBER 11, 2023

Skift Take: Hotel rates will rise globally in most locations next year, something to keep in mind when negotiating meeting contracts. Andrea Doyle Read the Complete Story On Skift Meetings

Hotels 218

Hotels 2024 Negotiating Contracts 218

Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Damage provisions—are you liable for your guests?

Contracts 246

Contracts 2024 Negotiating Food and Beverage 246

Planning Pod

FEBRUARY 24, 2025

Navigate negotiations: Approach negotiations as a partnership, focusing on long-term relationships and finding a win-win. Dont say: “This price is non-negotiable. Perhaps we can scale back on [less critical element] to free up resources for [more important element].” ” 5.

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Negotiating Events Management Marketing 88

Prestige Events Magazine

MARCH 25, 2025

The approach to take here is a methodical one as you need to negotiate with vendors, prioritise high-impact elements and establish robust contingency buffers. It has fast become a strategic allocation of resources to ensure the event delivers maximum impact and value.

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Event Planning 2025 2024 Tech 165

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

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Conference Site Selections Negotiating Contracts 246