Smart Meetings

MARCH 7, 2025

Thanks to early negotiations and booking further out, hotels are able to adjust for inflation more effectively, and as business and conference travel continues to rebound post-pandemic, they can also raise prices more aggressively. The post Key Takeaways from MPI Northern California ACE 2025 appeared first on Smart Meetings.

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Event Marketer

OCTOBER 28, 2024

If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Somewhere along the line they were told they couldn’t ask questions. They absolutely can. What does exclusive mean? What departments does that cover?

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Smart Meetings

NOVEMBER 27, 2024

One of them, “Must Have Contract Clauses,” was led by attorney Joshua Grimes, who touched on the latest in contract negotiations, such as force majeure clause changes, F&B cost increases, security issues and new laws ahead. You can negotiate it back in, but what’s the difference? Let’s look at Covid.

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Smart Meetings

NOVEMBER 13, 2024

Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

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Prestige Events Magazine

DECEMBER 10, 2024

Negotiations will continue to be complex and lengthy especially around rate and cancellation terms. Richard adds more hotels outside London are likely to focus on increasing the conference and training share of their business mix. This could lead to pricing instability in the mid-market, medium sized event marketplace.

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Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

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Smart Meetings

NOVEMBER 13, 2024

When Scullin and Swank came to learn that they wouldn’t be able to fully buy out one hotel alone, McCormack’s relationships came to alleviate some of the burden of managing contract negotiations and room blocks for multiple properties. We’ll work with the local contact and find out what’s important to them as far as their revenue.”

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Velvet Chainsaw

FEBRUARY 25, 2021

No question, negotiating contracts is going to get more complicated as the industry rebounds. Future bookings are getting more difficult as organizations are more reluctant to take on new risks. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. Member Considerations and Communications.

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Smart Meetings

DECEMBER 22, 2023

Tips for Negotiating Your Next Big Event Contract Cheryl M. Payne, strategic partner at INNOV8 Meetings + Events , gives her take on the current marketplace of contract agreements and stipulations and its impact on meeting planners and how to negotiate that next big event contract. In short, think big.

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Smart Meetings

OCTOBER 18, 2022

Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Instead, talk about concerns of people canceling and negotiate at what point it doesn’t work. Fee Negotiation. Don’t put pandemic in your force majeure clause because we are still in the middle of it.

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Smart Meetings

FEBRUARY 21, 2025

Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Takeaway Tip: Suppliers who embrace these trends and market them effectively in their RFPs, proposals, and promotional materials will stand out as trusted partners for meeting planners.

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EventMB

FEBRUARY 21, 2025

Heres how to negotiate them down. Skift Take: Hotel fees buried deep in your contract or on your hotels web site can add 30-40% to the cost of your meeting. Barbara Scofidio Read the Complete Story On Skift Meetings

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Attendease

AUGUST 26, 2024

Negotiating with vendors and adhering to their policies 5. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees. Finding and booking an appropriate event venue 2.

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Smart Meetings

DECEMBER 10, 2024

When these resources support additions to their strategy, this becomes a part of their RFP process, negotiations, and the services they partner with the destination on. Planners can take what they learn to pivot negotiation requests and strategize for enhancing ROI.

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Smart Meetings

SEPTEMBER 20, 2021

Master the Negotiation. Once you have made the ask, the work of negotiation begins. Since pre-negotiation often determines the outcome, Fragale laid out the work that needs to happen before the conversation. Let the emotions go and don’t take a no personally. It might just be the wrong timing. Get used to being uncomfortable.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . Contract and Negotiation Tips. We skipped to the good part—Negotiating Rooms: Cancellation, Attrition, Rebooking and Reselling — where the big idea is planning for contingencies. They even flew in some of the rovers for people to see.

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Eventmobi

MARCH 19, 2025

You may also negotiate with vendors like your venue and catering company to decrease costs. Keep costs low by incorporating these tips into your events financial management process: Look for nonprofit discounts. Many software providers have affordable options geared toward nonprofits and associations. Solicit in-kind donations.

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Smart Meetings

OCTOBER 21, 2021

Negotiating for the Win-win. Ryan Dohrn, president of Brain Swell Media , reframed the art of negotiation as a basic skill that can be improved with practice and perspective. Negotiation is not an act of war, it is an act of discovery,” Dohrn explained. Check out all the fun photos from the event here ! he asked.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Remember, everything is open for negotiation so make sure you are getting what you’re paying for. You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long.

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Smart Meetings

SEPTEMBER 27, 2023

Following a 95% vote in favor of strike authorization, the two-unions negotiating committee is now authorized to call a strike at 22 casino resorts along The Strip, divided between its largest employers: MGM Resorts, Caesars Entertainment and Wynn/Encore Resorts. We’re continuing to monitor the situation and will share updates as appropriate.”

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Smart Meetings

APRIL 26, 2021

Beginning May 3, Bradshaw will release an episode each Monday of the month that will touch on different behaviors and norms of in-person meetings, such as handshakes, decision-making and negotiation , and will provide insight on how to master them. More from Jonathan Bradshaw : The Unexpected Behavior Powering Exceptional Business Events. “In

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Planning Pod

FEBRUARY 24, 2025

Navigate negotiations: Approach negotiations as a partnership, focusing on long-term relationships and finding a win-win. Dont say: “This price is non-negotiable. Perhaps we can scale back on [less critical element] to free up resources for [more important element].” ” 5.

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Velvet Chainsaw

OCTOBER 26, 2023

In addition to negotiating and locking in pricing, some of the tactics to consider are: Decreasing the event length by a couple hours or half-day. The big three include food & beverage, A/V + production and speakers/entertainment. Any cut-backs made in these categories can negatively impact your attendee value proposition.

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Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Glynn shared that this new threat is scary for every traveler, every planner, every third-party negotiator. In each section, Glynn and Eidsvold offer analytical observations: Incentive travel is returning, however slowly.

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Smart Meetings

FEBRUARY 21, 2025

Reliable internet, A/V capabilities, and streaming options are non-negotiable.

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Event Marketer

JULY 25, 2024

Related: Q&A: San Francisco Travel Association Discusses Event Safety and Business Four Issues to Consider When Negotiating Event Contracts Amid COVID-19 The post News: Force Majeure Clauses and a Financial Firm’s Lawsuit Victory appeared first on Event Marketer.

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Conferences that Work

DECEMBER 4, 2023

No more negotiating with F&B suppliers, transportation services, in-house production, etc. Instead, create fake events! Here are some of the advantages of fake events over real ones. No pesky people to hire, fire, and pay! Ditto, contractors! Goodbye, logistics ! Don’t get me started on in-house production.) Zero expenses!

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Smart Meetings

FEBRUARY 7, 2022

Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Finally, it all comes down to effective communication and negotiation to determine whether it makes sense to postpone, cancel or enforce the contract and potential litigation.

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Smart Meetings

APRIL 18, 2024

The word “partnership” gets thrown around a lot in the events world, but when there are too few ballrooms for too many functions being planned, meeting planners and hotel and destination counterparts often find themselves on the losing end of negotiations that could be win-wins. Another counter-intuitive hack is being open about priorities.

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Smart Meetings

AUGUST 21, 2023

Internal Expectations The changing negotiating landscape makes it important for meeting planners is to communicate with leadership so everyone has realistic expectations of what to expect while building a budget. Building off existing relationships can be helpful in negotiating costs. Also, negotiate gracefully.

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Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

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EventMB

OCTOBER 11, 2023

Skift Take: Hotel rates will rise globally in most locations next year, something to keep in mind when negotiating meeting contracts. Andrea Doyle Read the Complete Story On Skift Meetings

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Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Damage provisions—are you liable for your guests?

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Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal.

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Prestige Events Magazine

JULY 27, 2021

The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond. Central Hall Westminster (CHW), the flagship London site of Central Hall Venues, has teamed up with AV production partner, White Light (WL) to launch new packages for hybrid meetings and events.

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Velvet Chainsaw

MARCH 15, 2023

Planners are charged with making the problem go away but have little to no negotiating power. Many senior leadership teams don’t understand why the increases are so much higher than inflation rates.

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Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. At stake are wages and working conditions.

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