Harness the Power of Negotiation for Post-Covid Success

Smart Meetings

“When you work in consulting, nobody likes you,” Alison Fragale begins the latest Smart Meetings webinar, “ How to Harness the Power of Negotiation to Master Your Post-Covid Events Career.”. Negotiation is a science and an art,” Fragale says.

Negotiating Event Contracts In a Post-Covid World

Decibel Management

Les Goldberg talks with Cindy Lo from Red Velvet, Tim Glanzer from Elevated Meetings Solutions, David Sonntag from Decibel Event Management and Wendy Drake from The Webster Group about negotiating the contract in a post-Covid world.


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Here’s How You Win The Negotiation

Endless Events

?? The Best of the Best: Negotiating Prices: How to Win at Negotiating AV Prices for Events. Believe it or not, we actually made an entire webinar all about how to negotiate AV prices. Negotiating is honestly the worst. Can I Negotiate Venue AV Charges?

How to Master the Art of Negotiating


Webster’s Dictionary defines negotiation as “the act or process of having a discussion in order to reach an agreement.” According to veteran hospitality attorney Lisa Sommer Devlin, “Negotiating is about bargaining power. More : Master Win-Win Negotiations for Your Contracts. And after all, compromise is at the heart of every negotiation. It seems obvious, perhaps, but most negotiators fail at this critical step.

How to Negotiate a Star-Studded Return to F2F Meetings

Smart Meetings

As California opened up to unmasked gatherings for those who have been fully vaccinated, Smart Meetings was in Southern California at W Hollywood Hotel for a 1-Day Experience that rolled out the red carpet for top meeting professionals.

How to Negotiate Hotel Blocks

Endless Events

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? What rooms do you have reserved for meetings and presentations? Here are some best practices on how to negotiate a hotel block , no matter if it’s your first time or your 50th time. Starting earlier gives you more negotiating power to get what you want.

Master Win-Win Negotiations for Your Contracts


The fine print for negotiating win-win agreements. In a recent Smart Meetings webinar, “ A Legal Guide to Partnering with Suppliers ,” Lisa Sommer Devlin, a 25-year veteran hospitality contracts lawyer, shared key insights into negotiating win-win agreements with suppliers. It’s better to negotiate a lower amount for damages at the beginning than to add extra resale terms later. The post Master Win-Win Negotiations for Your Contracts appeared first on Smart Meetings.

Win at Negotiating AV Services with Hotels

Smart Meetings

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract. Areas for Negotiation. Related: New Audiovisual Tech Boosts Meetings.

Negotiating the Perfect Multiyear Contract


Make certain the contract allows you to end the relationship under three circumstances: Material breach: if the venue simply does not live up to its contractual commitments; Force majeure: fire, flood or other disaster beyond the control of the provider; Discretionary: you need to be able to terminate with at least 30 days’ notice; often this is couched as within 30 days after the conclusion of your most recent meeting.

Contracts and Negotiations Amid Covid: Best of What’s Worked in 2021

Smart Meetings

This year, we talked tips, tricks and insights with legal professionals on negotiating event contracts and navigating the current legal landscape. Meeting professionals today are risk managers.” Harness the Power of Negotiation for Post-Covid Success. “In

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Yes, You Can Negotiate Catering

Connect Your Meetings

We all know catering can be the largest expense on the master account, but we don’t realize the several areas that can be negotiated to stretch your catering budget. Working with the hotel during the planning and execution of the event can save you money for your next meeting. This is substantially less than the 75 to 80% profit in the rooms department and is enough leeway to allow you to negotiate catering prices for your group.

Creative Ways to Negotiate Resort Fees


To find out the best way to approach negotiating fees as part of a package, we turned to Walt Galanty, president of AIM Meetings and Events in Alexandria, Virginia. Those fees are 100 percent negotiable,” Galanty says. If I use a property with a free hot breakfast, I ask them to set up a station near my meeting space,” he says, even if he has to pay an additional fee per-person. “$13 The post Creative Ways to Negotiate Resort Fees appeared first on Smart Meetings.

How To Strike The Best Deal On Your Hotel Contract Negotiations

Endless Events

You might want to put your best suit on because today we’re talking about hotel contract negotiations! a national meeting planning company, which books over 100,000 room nights annually. Tom also presents a series of training sessions that teach meeting planners about how hotels work. And today, he’s sharing all of his knowledge to help you strike the best deal on your hotel contract negotiations. Can I Negotiate Venue AV Charges?

6 Strategies for Large Event Contract Negotiations


While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. It can save time and effort, but just make sure you understand the value of your event for better negotiations, and include protection clauses in case you’re not satisfied with the first years’ experience. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate.

How to stay on time at online meetings

Conferences that Work

Tired of meetings that don’t end on time? Things were bad enough when we held our meetings in person. Now so many meetings are online, it’s easy to saddle remote workers with back-to-back meetings. But you can stay on time at online meetings when they’re your meetings — if you follow the guidance below! NOTE: Many of these suggestions are good practice for any meeting! Before the online meeting starts.

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5 Tips for Negotiating Your Best Salary


Research shows that women are often very good at negotiating on behalf of others, but are not as successful when negotiating for themselves. You can change that by preparing yourself to negotiate. Here are five simple steps that can empower you as a negotiator and increase your chances of getting what you deserve. Research shows that goals are a critical factor in determining how a negotiation plays out. Challenges are a normal part of the negotiation process.

What Risk Factors Are Top of Mind for Association Event Organizers?

Velvet Chainsaw

No question, negotiating contracts is going to get more complicated as the industry rebounds. Others, particularly those whose members are dealing with travel bans, or have large global audiences, are more likely to be in the camp that the soonest they can meet face-to-face is 2022.

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You Can Negotiate Away Annoying Hotel Fees


Does this mean meeting planners, or their attendees, are stuck paying them? I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Sometimes the hotel tries to slip these fees in at the last minute when guests show up, and this is where iron-clad contracts that disclose all fees and charges are necessary when negotiating room rates, minimum requirements and amenities for meetings.

The fairest rules for meetings

Conferences that Work

What are the fairest rules to use when running meetings? ” I think it’s reasonable to concentrate on fairness to participants : the majority of those involved with the meeting. Status and power at meetings. I introduce the third agreement at meetings…. …by

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Thirty-Six Strategies for Negotiation

PCMA Convene

These translations are taken from University of Hawaii law professor John Barkai’s “The 36 Chinese Strategies Applied to Negotiation”: Tune in for More Negotiation Tips. Central time, business-event professionals can hear more of Leonie McKeon’s insights into e ective negotiation in a complimentary PCMA webinar. To register, visit pcma.org/event/ tame-the-tiger-the-art-of-negotiation. Features Global Meetings Magazine Tips

How to Negotiate: Room Blocks


Here are a few tips on how to make the most of your negotiations. It is important to know exactly what you will want and need from a hotel before entering negotiations. If your meeting center is far away, can the hotel provide shuttle service ? Hotel sales managers are trained to use your budget number as their initial starting point in negotiations, which puts you at a severe disadvantage. Rule #4: Everything is negotiable.

The 7 Ways to Negotiate a Bigger Events Budget for Next Year

Social Tables

Start with these 7 ideas to negotiate a bigger events budget: 1.) Pro tip: Don’t try to gauge the outcome before trying to negotiate a bigger events budget because it might weaken your case. You’re all on the same team, but like any negotiation, whoever has the most knowledge usually has the most leverage. Use data whenever possible to negotiate a bigger events budget. Create a plan to negotiate a bigger events budget that takes a different approach to events.

How to Negotiate AV Prices for Events

Connect Your Meetings

Register for “How to Negotiate AV Prices for Events” Having great audiovisual is expected at events, but the prices can sometimes be unexpected. As more planners look for high-quality AV for their meetings, negotiating the right price is sometimes the deciding factor for them when it comes to booking a hotel or convention center. This webinar will show planners how to negotiate AV prices and prepare them with the best tips for successful and cost-effective events.

9 Ways Your Negotiation Personality Can Undermine Your Success


Most people's negotiating style falls into one of these nine categories. Association Meetings Negotiating/Contracts Corporate MeetingsFind out what you—and your counterpart—may be doing that could help, and hinder, your ability to come to a successful conclusion. read more.

Timing is Everything When it Comes to Hotel Negotiations


Most people shy away from negotiations, including meeting planners. Meetings Management featuredBargaining for a great deal can be awkward if it’s not something you do every day. Many planners feel uncomfortable about requesting something above and beyond the asking price. They’re convinced they’ll get "no" for an answer anyway. Others ask for concessions but fall short because they don’t clearly define what they want.

Advanced Hotel Negotiations, From the Hotel Side

Connect Your Meetings

Register for “Advanced Hotel Negotiations, From the Hotel Side” To be a more effective negotiator, meeting planners will learn how hotels evaluate their businesses and manage their inventory of space, rates and dates. Room rates, meeting space usage, catering and even spa and golf sales are all critical areas that hotels evaluate. With “hotel-insider” knowledge, meeting planners can have hotels compete with one another to book their group.

5 Steps to Better Cross-Cultural Negotiation


What's your negotiating style—truth before diplomacy or diplomacy before truth? Cross-Cultural Business Association Conventions and Expos Negotiating & Contracts Corporate Meetings & EventsGlobal experts share advice for effective communications. Understanding cross-cultural norms and behaviors improves communication at the contracting table. read more.

[Webinar] Negotiating International Meeting Contracts: Are You Prepared?


clock hour toward your Certified Meeting Professional certification or re-certification in Domain A: Strategic Planning. When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

4 Hotel Negotiation Tactics Every Event Planner Should Know


For many event planners, negotiating with venues is just slightly more enjoyable than a root canal. But to make these events happen – especially in a seller’s market – negotiation strategies are key to getting the venue and budget you need to pull it off. Hotel negotiations don’t have to be difficult, as long as you know the landscape. Here are four tactics to take to the bargaining table that will help you negotiate a killer deal.

COVID-19 Considerations for Meetings Contracts


Do meetings cancelled as a result of coronavirus concerns quality as force majeure ? attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “ COVID-19 Considerations for Meetings Contracts ” that the answer is complicated.

7 Strategies to Negotiate a Bigger Events Budget


Recent studies have shown that demand for meetings and events is growing and is expected to continue its rise. Is demand for meetings expected to grow? Knowing what to expect will give you more leverage at the negotiating table. There are many new event technology tools that enable corporate meeting planners to analyze event success, attendee engagement and ROI in quantifiable ways. How To Meeting Planning

How Women Can Become Better Negotiators — for Themselves

PCMA Convene

Women dominate the meetings industry — yet, as Convene’s 2016 Salary Survey revealed, there’s a pay gap between men and women of almost 25 percent. In this podcast, Ashley Milne-Tyte talks to Sara Laschever , an author and speaker on women and leadership, who says that some of that disparity may boil down to salary negotiations, which many women find harder to navigate than men do.

Contract Negotiation: Post-Pandemic Clauses You Need to Know

Smart Meetings

The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. Editor’s Note: The following is not legal advice.

Event Contract Essentials in the Covid Era


Meeting professionals today are risk managers. Hotels have been a little more flexible about attrition during Covid when the alternative is canceling, but this is always open to negotiation. Force majeure needs to include all three legal standards to protect the meeting planner.

Negotiating with Hotels When Sourcing Your Event Venue


What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Before you start with the “Big 4” be sure to outline the total estimated economic value your meeting will have to the hotel and destination. Meeting Rooms.

Incentive Travel is Changing; Here’s What You Need to Know

Smart Meetings

“Everyone has a dog now,” Jenn Glynn, managing partner with Meeting Encore , stated this week in a conversation with Philip Eidsvold, vice president of strategic alliances at One10 , about the changing demands of attracting attendees to in-person incentive trips.

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Booking Group Business in the Future of Meetings


Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. The post Booking Group Business in the Future of Meetings appeared first on Smart Meetings.

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3 Hotel Negotiation Tactics Travel Managers Should Know


You see, they don’t combine their business travel data with meetings and events data. Meetings Management featuredIs your company paying more than it should on travel? Many organizations do. So there’s no way to fully leverage their company’s spend.

How to Write Force Majeure to Protect Your Meeting from the Next Pandemic


One of the serious side effects of the wave of coronavirus (COVID-19) cases across the world was a sudden rush to learn a foreign language—or at least two words that had largely passed under many meeting professionals’ radar for years: force majeure.

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How to Binge Your Way to an Advanced Meetings Career


Meeting professionals who use a slow-down in face-to-face meetings due to coronavirus (COVID-19) containment measures to work on their skills will be prepared to thrive when a new events marketplace emerges after the all-clear sign.

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