COVID-19, in-person meetings, and wishful thinking

Conferences that Work

COVID-19 has virtually eliminated in-person meetings: our industry’s bread and butter. In order to overcome the many significant challenges created by the coronavirus, the meeting industry has made valiant efforts to rethink in-person meetings.

2020 291

How to start online meetings on time

Conferences that Work

Is it possible to routinely start online meetings on time? Think about the last three meetings you attended. Why don’t scheduled meetings start on time? The reason that almost no scheduled meetings (in-person or online ) start on time is that we provide one single time for meetings to both open and start. Even with the best intentions, participants can’t and won’t all arrive simultaneously at the exact time a meeting is scheduled to start.

2020 233

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Schedule breaks during online meetings!

Conferences that Work

Providing downtime during any meeting is important , but it’s especially important to schedule breaks during online meetings. What happens if you don’t schedule breaks during online meetings. Some people have the attitude that attendees at online meetings are grown-ups and they should be given the freedom to take a break when they want and/or need to. Obviously, there are times when online meeting participants need to take a break.

2020 230

The top educational meeting format

Conferences that Work

What’s an Ideal Meeting? April 2018, Meetings and Conventions Magazine Do you incorporate participatory sessions into your events? Read the full article at Conferences That Work The post The top educational meeting format appeared first on Conferences That Work.

CMOs Pivot to Virtual Engagements to Drive Business in the COVID Economy

Speaker: Mike Damphousse, Managing Partner of Category Design Advisors and Founder of Green Leads

Business as we know it is never going to be the same. Working from home has become the norm, conferences and meetings are going online, marketing budgets are being shifted, reduced or put on hold – it's time to adapt. Join this insightful and informative webinar with Mike Damphousse, Managing Partner of Category Design Advisors and Founder of Green Leads, who will discuss how businesses can be resilient during these challenging times.

Which meeting design books should I buy?

Conferences that Work

Here are five meeting design books I especially recommend. Into the Heart of Meetings: Basic Principles of Meeting Design ( ebook or paperback ). In 2013, Eric de Groot and Mike van de Vijver published this unique, extraordinary, and important book on meeting design.

Should meetings be efficient?

Conferences that Work

Should meetings be efficient ? “Yes” say thousands of books on how to improve business meetings. But “No”, when we’re taking about most meeting industry events. Unfortunately, the meeting industry tends to assume that if business meetings should be efficient, meeting industry events should be too. Obviously there are aspects of meeting events that should be efficient whenever possible. So, should meetings be efficient?

2020 154

Please don’t call them virtual meetings

Conferences that Work

I’ve been noticing a strange trend, ever since COVID-19 caused just about all bread and butter meetings to vanish. Suddenly, people are calling the meetings we’re holding these days virtual meetings. I’m sorry, but when I think of a virtual meeting, this comes to mind…. And if your meeting is using holographic telepresence to bring in a presenter or two, perhaps virtual is the right term. And what should we use for traditional meetings?

2020 203

The meeting industry coronavirus silver lining

Conferences that Work

Despite the terrible impacts of the coronavirus on the meeting industry, there’s a silver lining. The meeting industry is reeling under a wave of cancellations, postponements, and uncertainty. I believe there are three silver linings that are long-term positives for the meeting industry. 1—Virtual meetings will replace many broadcast-style meeting sessions. 2—Virtual meetings process technology will improve.

2020 226

Seating while Eating at Meetings

Conferences that Work

It’s no Comedians in Cars getting Coffee , but here’s my draft script for Seating while Eating at Meetings. Event design comfort communal table connection distractions eating intimacy lack of distractions maximal intimacy meals meeting round table rounds seating

2018 221

Leadership for meetings

Conferences that Work

What might leadership for meetings look like? “ —Harold Jarche, work in 2018 Read the full article at Conferences That Work The post Leadership for meetings appeared first on Conferences That Work. Related posts: Designing Participation Into Your Meetings No, that’s not me up on the stage, and that’s not the kind of session I’ll be leading next Tuesday, May 22, at the MPI New England 2012 Northeast Education.

Virtual Meetings: 81 (Best) Tools, Ideas and Tips

EventMB

Virtual meetings can be a cost-saving or revenue-generating option as an event planner. When it comes to virtual meeting event tech, there are several categories and types of tools you can use. The post Virtual Meetings: 81 (Best) Tools, Ideas and Tips by EventMB Team appeared first on [link]. But only if you have the right tools and know-how. We’ve looked at a lot of them (correction TONS of them) in this […].

Who goes next — protocols for online meetings

Conferences that Work

“Free discussions” at meetings frequently suffer from the same phenomenon. If you want to support everyone’s right to share at a meeting, you’ll need to facilitate what happens via defining and agreeing on who can speak, and when, and for how long. Let’s explore strategies for who goes next, first for face-to-face meetings and then online meetings. Who goes next at an online meeting?

2020 155

17 Meeting Ideas to Encourage Learning Retention

EventMB

Meetings are a necessity in terms of everyday working life and also creating smaller gatherings or workshops as part of a larger business event can be fruitful if done right. The post 17 Meeting Ideas to Encourage Learning Retention by EventMB Team appeared first on [link]. Ideas meetings meeting planners meeting design meeting profs meeting learning meeting facilitation corporate learning learning ideas meeting ideas corporate meetings

Flipping the Script on Training Meetings

Aventri

We hear a lot about increasing engagement and creating "wow" factor with event technology at large events, trade shows, and conferences, but rarely do we hear about it playing a role in internal meetings. Meetings Management featured

2018 210

Advancing Virtual Elements in Future Meetings

SmartMeetings

Sixty percent of the 450+ participants in the August Financial & Insurance Professionals (FICP) Chats said at least 50 percent of their meetings and events through the end of 2020 will or have converted to fully virtual. Understanding the objectives of the meeting (ex.

2020 77

Time Capsules, Time Machines And Evolution Of Traditional Meeting Planners

Velvet Chainsaw

Is your annual meeting more like a time capsule or a time machine? Meeting Planning Evolves. Many conference organizers have spent their careers in the rhythms, beats and melodies of meeting planning. It requires more than the traditional meeting planning skills we’ve developed.

2018 295

Do More With Your Event Budget at Your Next Meeting

Picatic by Eventbrite

This is a guest post by Marin Bright, the founder and CEO of Smart Meetings, a community of event professionals obsessed with inspiring brilliant experiences. Event professionals have a lot on their plate already, so budgeting for meetings is no easy feat. More often than not, these meetings come with high price tags — and […]. Business & Professional Event Budget Meetings Smart Meetings

2019 230

Give meeting-goers many options!

Conferences that Work

Today’s meetings need to give meeting-goers many options, not just a few. To be enjoyable and productive, meetings need white space : free time for attendees to do what they want and need to do. Predetermined meeting programs silence attendee voices in the same way.

2019 166

When Good Meetings Go Bad

SmartMeetings

Chilling tales from the front and how meeting profs saved the day. Smart Meetings asked veteran convention center habitues for their real-life, unexpected encounters with such blizzards of doom and put together a handy guide for recovering with grace and charm.

2020 104

Who goes first — protocols for online meetings

Conferences that Work

” at meetings. When everyone shares at a meeting, someone has to start! Face-to-face and online meetings have different signaling options, which I described in detail last week. I’ve been in many meetings where the first contribution avoided addressing what was asked, or was meagre or superficial. Read the full article at Conferences That Work The post Who goes first — protocols for online meetings appeared first on Conferences That Work.

2020 120

Virtually There: Tech Meetings

SmartMeetings

Tech companies tested virtual meetings before they were cool. Smart Meetings talked to the planners behind the alt-launch and a bevy of other experts in streaming meetings and found out the answer is: “A lot.”. Most face-to-face meetings embody three major components: education, networking and commerce. However, meeting in person sparks other, more nebulous outcomes as well, including inspiration and camaraderie.

Tech 64

Meetings Industry Association calls for urgent meeting with Government

Event Industry News

The Meetings Industry Association has written an open letter to UK government warning of the catastrophic consequences of not reopening business meetings and events, which contributes £70bn to the economy and employs 700,000 skilled workers. She reminds Government of the extensive measures that can be put in place, which have been highlighted in their published Visitor Economy Guidance, and has called for an urgent meeting.

Three ways to create truly surprising meetings

Conferences that Work

Experienced meeting planners know that every meeting has its share of unexpected surprises. Minimizing surprises like CoffeeGate is default behavior for meeting planners. Surprising Meetings But not all meeting surprises are bad. Because meeting professionals want to minimize the likelihood of unexpected surprises during execution of the events, there’s a tendency to unconsciously minimize planned surprises for the attendees.

2018 152

5 reasons to measure business value of meetings

Plan Your Meetings

Meeting and event professionals can no longer wholly rely on satisfaction measurements to justify spend, and as they seek to determine the true business value that their meetings drive, they are finding the added benefit of heightened roles within their organizations.

2018 226

Meetings Industry Association confirms government go ahead for small events

Event Industry News

The Meetings Industry Association can confirm that business events can still take place where they follow the pre-existing COVID-Secure guidelines, following clarification on last week’s ‘Rule of 6’ announcement from Prime Minister Boris Johnson.

Job Hunting During COVID: What Meeting Professionals Need to Know

SmartMeetings

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Independent planners are facing gaping holes in their calendars as meetings continue to drop off. Many organizations, including Smart Meetings , have turned their events virtual.

2020 93

6 Great Virtual Meeting Icebreakers

SmartMeetings

Whether it’s a short introductory icebreaker or a team-building activity, icebreakers, bonding breakouts and trust exercises have become commonplace at meetings and events. Yet these kinds of activities are often missing in virtual meetings. To begin, it’s important to remember to start your meeting with informal chat. For a smaller meeting with people who know each other, talk about how everyone is staying busy at home. Speed Meeting.

2020 78

‘Meet Out to Help Out’ scheme to support business events sector gains momentum

Event Industry News

Meet Out to Help Out, the sales incentive scheme for the business events industry proposed by Venuedirectory.com is gaining momentum. I’ve already been lobbied for the Meet Out To Help scheme and it is really important we get the information directly from the sector.”.

2020 88

The Meetings Show 2020 announces switch from hybrid to virtual

Event Industry News

The Meetings Show has announced the UK’s leading exhibition for event, meeting and conference professionals will now be a fully virtual event this October. The Meetings Show will run virtually from 19-21 October. Exhibition News News The Meetings Show

2020 64

How Airbnb is Moving into the Meeting Space

Aventri

Considering that it has dramatically affected the worlds of transportation and travel, the shared economy is something today's meeting and event planners should be paying attention to, especially with Airbnb's recent push into the meeting space. Meetings Management featured

2018 178

5 Tips for Pivoting to Digital Meetings

SmartMeetings

That often means holding meetings and events to engage your employees, customers and partners. Based on our data, we anticipate a majority of internal (town halls, sales conferences) and external meetings will at least partially be virtual for at least the next six months.

2020 98

The Online Meeting Resource Guide

SmartMeetings

Do you know how to break the ice when face to face with 50 of your closest online meeting pals? 6 Great Virtual Meeting Icebreakers. Whether it’s a short icebreaker or a team-building activity, icebreakers have become commonplace at virtual meetings and events.

2020 72

17 Aesthetically Pleasing Meeting Spaces to Spruce Learning

EventMB

Your meeting room should, of course, be functional and fit for purpose. Part of learning engagement and productivity can involve choosing the right meeting environment, whether this is creating a meeting space creatively or opting for a built-for-purpose venue to capture the attention […]. The post 17 Aesthetically Pleasing Meeting Spaces to Spruce Learning by EventMB Team appeared first on [link].

2018 119

3 Ways to Kill Your Zoom Meetings

SmartMeetings

2020 is the year of the Zoom meeting. People are meeting virtually at an astronomical rate, and as long as “shelter in place” orders remain, this is likely to remain the norm for some time. Here are tips for making your next Zoom meeting the best one yet.

2020 70

Have I Met You Before? Three ways to minimize embarrassment when meeting people

Conferences that Work

This happens all the time As a facilitator of conferences and meetings, I meet and talk with hundreds of people every year. I don’t want to forget the people I meet — but my aging brain is less cooperative.

2018 265

Do Not Be Seduced By Meeting Fads Or Conference Trends

Velvet Chainsaw

Most conference and meeting professionals want the coolest, hippest, latest ideas and trends for their events. We are on the hunt for the next meeting, seating, session format, technology, and food and beverage fad. We are infected by the trendy meeting bandwagon participation virus.

BLM Action Items for Meeting Planners

SmartMeetings

Do the widespread Black Lives Matter (BLM) protests calling for an end to racial bias in all its forms leave you wondering how meeting planners can join the struggle against the long history of discrimination? Meeting professionals have the opportunity to amplify historically marginalized voices by selecting them as speakers for events, and including them and the issues that address minority challenges on panels.

2020 71

5 Tips for Designing Engaging Virtual Meetings

SmartMeetings

Virtual meetings require careful design to keep attendees engaged and deliver value for the hosts. But how do you translate the energy and insights from a face-to-face meeting through a computer screen? Marteen Vannest, senior consultant at Meeting Design Institute , which produces a free masterclass and certified training on producing online meetings , suggests starting with the “why” of the meeting.

Design your meeting BEFORE choosing the venue!

Conferences that Work

I love my meeting design clients, but there is one mistake I see them making over and over again. Clients invariably ask me to help design their meeting after they’ve chosen a venue! Event design meeting design venue contracting venue selectionHere’s why they do it, and why it’s a mistake. Read the full article at Conferences That Work. Related posts: Help Wanted—Venues for my participation techniques workshops! Please help me (and hopefully yourself)!

Venues 175