Stop networking at meetings

Conferences that Work

It’s time to stop networking at meetings. No, I’m not saying we should only listen to lectures at meetings. This post was inspired when Victoria Matey shared the following thought about networking at meetings: Random thought.

2022 289

Hub and spoke meetings

Conferences that Work

Ever since my first encounter with the hybrid hub and spoke meeting topology at Event Camp Twin Cities in 2011, I’ve been a big fan of the format. Yesterday [see below], I realized that hub and spoke is a great format for purely online meetings too.

2021 283
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Make the meeting bigger!

Conferences that Work

Most of the event industry and our clients continue to assume that if you can make the meeting bigger it’s a good thing. Online and hybrid meetings have seen less drastic reductions. The event industry unduly focuses on large meetings.

2022 251

COVID, duty of care, and the meeting industry

Conferences that Work

Event professionals: it’s time to talk about COVID, duty of care, and the meeting industry. Yet the meeting industry seems to be abrogating its traditional responsibilities to keep attendees and staff safe. Meeting industry COVID-19 duty of care long covid meeting industry

2022 239

CMOs Pivot to Virtual Engagements to Drive Business in the COVID Economy

Speaker: Mike Damphousse, Managing Partner of Category Design Advisors and Founder of Green Leads

Business as we know it is never going to be the same. Working from home has become the norm, conferences and meetings are going online, marketing budgets are being shifted, reduced or put on hold – it's time to adapt. Join this insightful and informative webinar with Mike Damphousse, Managing Partner of Category Design Advisors and Founder of Green Leads, who will discuss how businesses can be resilient during these challenging times.

Improve meeting session learning with this simple tip!

Conferences that Work

Want a simple way to improve meeting session learning? Read the full article at Conferences That Work The post Improve meeting session learning with this simple tip! appeared first on Conferences That Work.

2022 274

Seeking a Hybrid Conference Steady State? Here’s a Framework

Velvet Chainsaw

With live conferences’ comeback, event organizers need to make complex decisions about how to incorporate digital product extensions into their business model. Conference organizers need to invest significantly in bandwidth, video cameras, lighting, and labor.

2022 195

The words we use for meetings matter

Conferences that Work

The words we use for meetings matter. Unfortunately, familiar terms often perpetuate conventional meeting thinking. Here are three examples of better words to use when talking about meetings. Event design connection in-person networking online peer conference unconference

2022 179

5 Post-Pandemic Conference Program Design Changes

Velvet Chainsaw

As it becomes more apparent that face-to-face events will return in some form this year, conference organizers have an opportunity to make changes that would have been more difficult to sell up the ladder in the past. Long-term traditions can deter next-generation conference participants.

2021 317

Two novel hybrid meeting formats

Conferences that Work

I’ve been writing about hybrid meetings for a long time; my first post was in February 2010. The COVID19 pandemic created an explosion of interest in hybrid meetings, and the marketplace and event professionals are still defining what “hybrid” means. (No,

2022 295

Good meeting design is cheaper than special effects

Conferences that Work

Far too much money is spent on meeting glitz at the expense of good meeting design. “There’s no budget” I’ve noticed over the years that every meeting has a budget for F&B. Seth Godin makes an analogous point in this post….

What meeting planners who support women’s rights can do

Conferences that Work

What can meeting planners who support women’s rights do? Here are two concrete suggestions for action: Read the full article at Conferences That Work The post What meeting planners who support women’s rights can do appeared first on Conferences That Work.

2022 208

Presentation versus interaction at meetings

Conferences that Work

What is the mix of presentation versus interaction at your meetings? Traditional meetings focus heavily on presentation. Presentation versus interaction at meetings. But our meeting designs, in large part, haven’t changed to reflect this shift in cultural awareness.

2021 194

7 Design Considerations for Your Conference Hub

Velvet Chainsaw

High-tech user conferences like Dreamforce and Microsoft Ignite have been designing innovative hub spaces to engage and nurture their top customers for years. A conference hub should be a destination that participants want to go to when not attending sessions or walking the expo hall.

2022 320

2022 Conference Registration Pacing

Velvet Chainsaw

It’s expected that meetings in Q3 or Q4 will outperform those held in the first half of this year. A lot of meetings operating in Q1 and Q2 ended up extending their early-bird deadlines multiple times. The post 2022 Conference Registration Pacing appeared first on Velvet Chainsaw.

2022 271

The meeting industry new normal – Part 3

Conferences that Work

The old meeting industry normal is long over, and many event professionals are still hoping and waiting for a new normal. In October 2020 I wrote two posts [1 , 2 ] about what a meeting industry new normal might look like. Holding in-person meetings: what do we now know? Here’s a quick overview of what I see as the relative risks involved in attending in-person meetings at this point. Understandably, people want to connect at in-person meetings.

2022 236

The meeting industry new normal

Conferences that Work

Many event professionals are hoping and waiting for a meeting industry new normal. We want to believe that, at some point, in-person meetings like the ones we’ve held for decades will return. Even in these places, the meeting industry is not back to the “old” normal.

2020 312

Five Tips for Conference Sponsorship Pricing

Velvet Chainsaw

In my experience, most large conferences this year are realizing about 80 percent of their 2019 revenue performance. For some of the major annual meetings we’re tracking, sponsorship revenue has been a bright spot when compared to exhibit revenue performance.

Does Your Conference Need an Emcee?

Velvet Chainsaw

Talk to any meeting owner who has managed a large virtual event this past year using a skilled emcee and he or she will tell you it made all the difference. She is responsible for ensuring that the conference’s objectives are met and that the audience is engaged from beginning to end.

2021 361

Designing conferences to solve participants’ problems

Conferences that Work

What makes attending conferences worthwhile? As I described in Conferences That Work , the two most common reasons for attending conferences are to learn useful things and make useful connections. But there are numerous other ways that conferences provide value to stakeholders.

2021 234

How to start online meetings on time

Conferences that Work

Is it possible to routinely start online meetings on time? Think about the last three meetings you attended. Why don’t scheduled meetings start on time? You will have to wait around until the host starts the meeting and lets you in. Only your meetings though.).

2020 341

The four meeting professionals you meet in heaven

Conferences that Work

The essential characteristics of meeting professionals. If there is a heaven on earth in the event industry, there are four essential characteristics of successful meeting professionals you’ll meet there. So, good meeting professionals obsess about details.

2021 262

COVID-19, in-person meetings, and wishful thinking

Conferences that Work

COVID-19 has virtually eliminated in-person meetings: our industry’s bread and butter. In order to overcome the many significant challenges created by the coronavirus, the meeting industry has made valiant efforts to rethink in-person meetings.

2020 304

Conference Innovation While Traveling at Warp Speed

Velvet Chainsaw

During my career leading association event teams, I regularly recalibrated and redefined team member roles in order to drive innovation and improve our meeting experiences. We are in the middle, I hope, of an extraordinary time in the meetings industry.

2020 297

The meeting industry new normal — Part 2

Conferences that Work

The meeting industry old normal is over, and many event professionals are hoping and waiting for a new normal. What will the meeting industry new normal look like? The meeting industry old normal. For most of human history, of course, this has been the only meeting option.

2020 304

Why people continue to speak for free at meeting industry conferences

Conferences that Work

Why people continue to speak for free at meeting industry conferences : Another issue of an occasional series— Dear Adrian — in which I answer questions about event design, elementary particle physics , solar hot water systems, and anything else I might conceivably know something about. My post Why don’t meeting conferences pay speakers? But of course, by definition, the meeting gets someone with: little or no speaking experience; no track record; and.

2021 216

The fairest rules for meetings

Conferences that Work

What are the fairest rules to use when running meetings? ” I think it’s reasonable to concentrate on fairness to participants : the majority of those involved with the meeting. Status and power at meetings. I introduce the third agreement at meetings…. …by

2021 244

Lessons learned from online meetings during the COVID-19 pandemic

Conferences that Work

The Association for the Sciences of Limnology and Oceanography (ASLO) has published some useful lessons learned from organizing six online scientific meetings during the COVID-19 pandemic. Online meetings improve access and attendance. Hybrid meetings in the future.

2021 191

How to provide new experiences at meetings

Conferences that Work

How can we provide new experiences at meetings? Providing new experiences at meetings can be as simple as this. This universal fear is the reason the meeting industry continues to struggle with incorporating new experiences into events.

2021 237

A free guide to creating peer conferences

Conferences that Work

The Association for Software Testing (AST) has just issued a free guide to creating peer conferences. I believe the software testing community adopted my term “peer conference” for their get-togethers after a conversation I had with pioneer software tester James Bach in 2004.

2020 199

Fostering a Winning Conference Culture

Velvet Chainsaw

But when it gets to “go time,” does that culture manifest at your conferences and meetings? Her boss apparently thought she should spend all her time out “doing meeting planning” and not hanging out in a hotel conference room. Make colleagues and vendors feel welcome and involved in conference operations. Conference staff are not able to do everything! How can you make your conference culture more open and transparent?

Please don’t call them virtual meetings

Conferences that Work

I’ve been noticing a strange trend, ever since COVID-19 caused just about all bread and butter meetings to vanish. Suddenly, people are calling the meetings we’re holding these days virtual meetings. Why the rise of the phrase “virtual” meetings?

2020 303

Do Not Be Seduced By Meeting Fads Or Conference Trends

Velvet Chainsaw

Most conference and meeting professionals want the coolest, hippest, latest ideas and trends for their events. We are on the hunt for the next meeting, seating, session format, technology, and food and beverage fad. We want to know what unique things other conferences are doing so we can borrow their ideas. We pursue fads, gimmicks and trends as the silver bullets of our conference woes. We expend resources searching for the mysterious conference trend panacea.

2018 221

Should meetings be efficient?

Conferences that Work

Should meetings be efficient ? “Yes” say thousands of books on how to improve business meetings. But “No”, when we’re taking about most meeting industry events. Obviously there are aspects of meeting events that should be efficient whenever possible.

2020 211

Schedule breaks during online meetings!

Conferences that Work

Providing downtime during any meeting is important , but it’s especially important to schedule breaks during online meetings. What happens if you don’t schedule breaks during online meetings. Hopefully they explained that at the start of the meeting.)

2020 256

Working with suppliers and practitioners at meetings

Conferences that Work

Over the years I’ve designed and facilitated hundreds of meetings. One of the most common issues I address that is rarely acknowledged openly is the tension between the wants and needs of suppliers and practitioners at meetings.

2022 206

Control versus freedom at meetings

Conferences that Work

How can we design the optimum balance between control versus freedom at meetings? Note that I’m not suggesting meeting professionals give up any attempt to control what happens at their events. Creating events that truly meet participants’ wants and needs.

2021 217

An affordable air quality tool for meeting planners

Conferences that Work

The COVID-19 pandemic has devastated the in-person meeting industry. Now, meeting planners can add an affordable air quality tool to their site visits. A meeting planner doing a site visit should take CO? readings in occupied meeting rooms, restaurants, hotel lobbies, etc.

2021 255

How to stay on time at online meetings

Conferences that Work

Tired of meetings that don’t end on time? Things were bad enough when we held our meetings in person. Now so many meetings are online, it’s easy to saddle remote workers with back-to-back meetings. But you can stay on time at online meetings when they’re your meetings — if you follow the guidance below! NOTE: Many of these suggestions are good practice for any meeting! Before the online meeting starts.

2021 181

Humanity’s problem is a meeting problem

Conferences that Work

I think it’s also a meeting problem: “The real problem of humanity is the following: we have Paleolithic emotions, medieval institutions, and god-like technology.” And so it goes with meetings. It’s why businesses sponsor meetings.

2021 196