Good meeting design is cheaper than special effects

Conferences that Work

Far too much money is spent on meeting glitz at the expense of good meeting design. But the race to spend more and more on special effects…it might be worth more to take the time and invest the effort to design something great instead.”

Which meeting design books should I buy?

Conferences that Work

Here are five meeting design books I especially recommend. Into the Heart of Meetings: Basic Principles of Meeting Design ( ebook or paperback ). There are methods of meeting process design in this book I’ve seen nowhere else. (To


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How The Hague Is Helping Event Professionals With Meeting Design


The average employee attends approximately 62 meetings per month. Multiply that by 12, and you already have an impressive yearly figure – yet this is only a tiny part of more than three billion annual meetings, worldwide. The post How The Hague Is Helping Event Professionals With Meeting Design by The Hague Convention Bureau appeared first on [link]. Meeting Design meeting design event experience event engagement event destination meeting venues event impact

The production line approach to meeting design

Gallus Events

I have always used the metaphor of a production line to explain the need for meeting design. Throughout my articles and presentations on meeting design I have used the production line metaphor to demonstrate that, without a “design” element, a standard product just rolls off the line, often with not much thought, love or specialisation. The production line approach to Meeting Design. Gallus Events visits Meeting Design

How venues can support meeting design

Gallus Events

I was recently referred to a hotel in Barcelona as a “meeting design expert” I popped along and had a look at a good (if rather too traditional) meetig space. I met with a couple of their senior team and tried to get handle on their interest in meeting design. Now this type of meeting is nothing new, or interesting in itself, but the conversation was, I believe, very typical of the understanding and mis-understanding that venues have of meeting design.

2016 130

How to help meeting design clients figure out what they really want and need

Conferences that Work

Recently, a client asked for help designing a new conference. The needs assessment trap Conference design clients who “know what they want” have already decided on their “ why? Event design Eric de Groot exploring design meeting design process Mike van der Vijver needs visualization wantsGreat — a client who doesn’t know what they want!

Meeting Design: Trends, Technology and Tactics to Plan More Effective Events [Free Report]


Meeting Design is the next biggest thing in the event industry. Download our new report with new research into how event planners design their meetings and events. I shared in January how Meeting Design was going to be the most revolutionary force changing the event industry. The post Meeting Design: Trends, Technology and Tactics to Plan More Effective Events [Free Report] by Julius Solaris appeared first on [link].

Five reasons NOT to use a Conferences That Work meeting design

Conferences that Work

I’ve been promoting the Conferences That Work meeting format for so long, that some people assume I think it’s the right choice for every meeting. two meeting types and three situations when you should NOT use a Conferences That Work design: — Most corporate events. The function of such meetings is primarily top-down : effectively communicate management objectives, answer questions, and get employee buy-in.

2016 179

Virtual Meeting Design: How to Run Your First Online Festival


On Wednesday, October 21st Spitche, MeltinLab, and Eventtia will be joining forces to host Get Together , a summit for marketers seeking new ways to connect, build communities, and create powerful experiences, all online. Event Marketing

Lessons from Anguilla: What meeting designers can learn from religious services

Conferences that Work

And yes, I admit it, during the second day of my vacation while enjoying the harmonies I hear, I’m jolted to think about religious meeting design…. Religious services are thought to be around 300,000 years old — by far the oldest form of organized meeting that humans have created. We know little about prehistory religious services, but the meeting designs used by the major world religions today date from the Middle Ages.

2017 131

5 Trends That Are Changing Meeting Design

PCMA Convene

Kate Fairweather (right) and Amy Blackman present results from “The Future of Meetings and Events” report at Convening Leaders 2019 in Pittsburgh. When Marriott and the PCMA Foundation joined together to update research on the trends that can be expected to transform meetings and events in the future, they made the decision to look everywhere except within the industry. This means designing with the end user in mind. Multimodal Design. More Meeting Trends.

Making event choices

Conferences that Work

Event design engagement event choices hard choices making choices meeting design working with clientsAll too often, clients planning an event don’t spend enough time making hard but important event choices.

2022 198

Best in Show 2019: Inspiring Examples of Meeting Design

PCMA Convene

Following the links below, you’ll find examples of how event strategists used one tool at their disposal — their creativity — to design those kinds of memorable and meaningful events. American Society of Hematology asked participants at its annual meeting to share — through art — their answers to the question, “What Keeps Your Heart in Medicine?”. Event Strategy & DesignFor this year’s Best in Show feature, we switched gears.

2019 59

3 Tips for Shifting to an Architectural Model for Meeting Design

Smart Meetings

Just as an architect designs a house after asking the owners a series of questions about how they will use it and then leaves it to the contractor to take care of the important, but separate logistics of actually building it, Eric de Groot, managing partner of Mind Meeting , suggests that meeting designers craft experiences after asking attendees probing questions and leave it to others to manage the execution. Real meetings are all about content,” he says.

2019 80

New Research Considers Human-Centered Meeting Design

PCMA Convene

That observation is at the heart of a new study that Sperstad, program director of the meeting and event management degree at Madison College, is writing with Amanda Cecil, Ph.D., Our goal is to pique curiosity and to shed light in areas that [meeting professionals] wouldn’t normally think of.”. Meetings and events are the strongest way to influence someone, because 95 percent of communication is nonverbal. EVENT DESIGN. “My

Competent logistics are the new meeting minimum

Conferences that Work

My work at a pre-con is different from that of a typical meeting planner since I focus on the meeting’s design and facilitation. I’ve been convening meetings for decades, though, so I know a fair amount about meeting planning.

2022 283

8 Takeaways From the Democratic National Convention Virtual Event


Virtual Events Meeting Design virtual events EventProfs meeting design eventindustry eventmanagementThe Democratic National Convention (DNC) just wrapped up, and for the first time ever, it was in a virtual event format.

2020 197

Doing peer conferences right

Conferences that Work

I first designed and convened what I called a “ peer conference ” in 1992 for a group of IT managers at small schools that eventually became known as edACCESS. The conference designers invented a way to create “highly engaging, interactive and fun” poster sessions.

2022 156

The Ever-Changing Landscape of Meeting and Event Design


Designing meetings that connect and transform people requires clear thinking and an unwavering focus on human needs. Skift Meetings Studio Team Read the Complete Story On Skift Meetings.

2022 129

Make the meeting bigger!

Conferences that Work

Most of the event industry and our clients continue to assume that if you can make the meeting bigger it’s a good thing. Online and hybrid meetings have seen less drastic reductions. The event industry unduly focuses on large meetings.

2022 260

Bringing a ‘Sense of Place’ to Meeting Design

PCMA Convene

The appetite for experiential tours among those who come to Portland for meetings and conventions has grown noticeably in the last two years, Morgan said. Morgan’s observations are mirrored in the insights from “The Future of Meetings and Events ” report, a joint research project between Marriott and the PCMA Foundation, which identified five major, future-oriented consumer trends and market forces that will be transforming meetings and events in the years to come.

Hub and spoke meetings

Conferences that Work

Ever since my first encounter with the hybrid hub and spoke meeting topology at Event Camp Twin Cities in 2011, I’ve been a big fan of the format. Yesterday [see below], I realized that hub and spoke is a great format for purely online meetings too.

2021 289

Presentation versus interaction at meetings

Conferences that Work

What is the mix of presentation versus interaction at your meetings? Traditional meetings focus heavily on presentation. Presentation versus interaction at meetings. But our meeting designs, in large part, haven’t changed to reflect this shift in cultural awareness.

2021 201

Humanity’s problem is a meeting problem

Conferences that Work

I think it’s also a meeting problem: “The real problem of humanity is the following: we have Paleolithic emotions, medieval institutions, and god-like technology.” And so it goes with meetings. It’s why businesses sponsor meetings.

2021 200

An Event Planner’s Guide to Engaging Room Layouts


Find out which are the best seating layouts for different events and some ways to mix it up with more unusual layouts to increase engagement in meeting design. When planning an event or meeting, one of the hardest parts […]. Meeting Design conferences venues meeting design event formats room layout seating layout event layout furniture facilitator discussion groups group work

2017 142

Control versus freedom at meetings

Conferences that Work

How can we design the optimum balance between control versus freedom at meetings? Note that I’m not suggesting meeting professionals give up any attempt to control what happens at their events. Creating events that truly meet participants’ wants and needs.

2021 220

4 Ways to Leverage Virtual Event Design to Increase Engagement


High production value — including quality event design — is incredibly important when it comes to matching live engagement online, which almost half of eventprofs struggle with when sourcing virtual tech. Here are 4 design ideas from recent online events to enhance the virtual experience.

2020 165

The Next Biggest Thing In Events


Meeting Design Event Design future meeting design next big thing trendsWhat’s the next biggest thing in the event industry? Hint, it may not be what you are thinking about. I get this question at every event, interview, webinar, guest post I participate in. It’s a question I hate. I hate it because it forces me to make predictions. Something I despise with all of myself. […].

2016 150

16 Inevitable Ways To Make Event Attendees Happy


Meeting Design attendees event planning customer service EventProfs user experience meeting design event attendees attendee satisfactionAs event planners we strive to make our event attendees happy and make a long lasting impression. Here are 16 ways to give a nice fuzzy, warm feeling to your guests. Attendee happiness is not something that happens by accident, it is something that takes a lot of planning! To plan the best event ever, […].

2017 138

12 Ideas to Help Attendees Manage Information Overload at Events


Meeting Design attendees meeting design information overloadProtect your attendees from information overload, which can cause mental paralysis and lack of focus. Don’t allow too much of a good thing to ruin your event. Here are a few ideas to keep that from happening. If your event is a good one, chances are there’s a lot to do. The days/hours are packed […].

Designing an online memorial service

Conferences that Work

I am designing an online memorial service, to be held later this month. Under pandemic conditions, former alumni, faculty, staff, and other friends of the institution cannot even meet in person to grieve. So I decided to design and run an online memorial service.

2020 221

How SEO Firm Moz Successfully Reimagined Its Flagship Event as Virtual


Meeting Design Event Technology event technology EventProfs eventindustry eventmanagementMoz recently pivoted their 15th annual MozCon to virtual in less than three months.

2020 158

More, More and More: How The Event Industry Got it All Wrong


Meeting Design #eventtech choice event industry event marketing meeting design sponsorshipThe event industry is simply amazing. The constant strive for excellence and the obsession to be at the top of the game makes our environment unique. The work that event professionals put in (under an incredible amount of stress) to crafting amazing experiences that wow attendees is unmatched. Now that I’ve put on paper my […].

2016 129

Can You Come to the Front Please?


Meeting Design conferences meeting design engagement Layout seating front row event problemsYou’ve heard it time and time again at a conference near you. Nobody wants to sit on the front row. Why is that and why it does not happen at other events? Picture this. You managed to get a ticket to see Hamilton, one of the most in-demand shows on Broadway at the time of […]. The post Can You Come to the Front Please? by Julius Solaris appeared first on [link].

2017 123

Eventprofs Share: 4 Encompassing Trends in #EventDesign


Are you wondering what’s on the horizon for event and meeting design? Meeting Design design Event Design meeting designEvent professionals take a look at the future by applying their experiences and sharing their thoughts. This past fall, we surveyed over 1,000 event professionals asking them questions about trends in the industry and what they saw as the biggest factors shaping things […].

2017 97

Design-Driven Project Management for Event Planners


It’s time to embrace design-driven project management. The post Design-Driven Project Management for Event Planners by Christina Green appeared first on [link]. Meeting Design project management project manager meeting designDo you want to run your event, team, and suppliers more effectively? Here’s how: Event planners juggle a lot of roles and responsibilities.

2017 99

Architecting Your Event For Success. Better Experience = Better Events [Webinar]


Join us for this free webinar to learn how to better design your events for success. In today’s experience-driven world, engaging and motivating your meeting and incentive guests is essential. Meeting Design Event Design experience meeting design WebinarEvents are all about the experience. However, always relying on best practices can create a sense of “better sameness”.

2016 117

How the Calgary Welcome Made This Event a Success [Case Study]


This is a case study sponsored by Meetings + Conventions Calgary. The post How the Calgary Welcome Made This Event a Success [Case Study] by Meetings + Conventions Calgary appeared first on [link]. Meeting Design Outdoor Events case study planning events outdoor meeting design CalgaryMore information about Event Manager Blog’s case studies.

2018 92

Becoming Brave

Conferences that Work

life lessons brave bravery drag queens Italy Learning meeting design mistakes Practicum workshopThe past It’s been a long journey becoming brave. Fifty years ago, I was a teenager who, after a single embarrassing moment, gave up dancing in public. For forty years. Twenty-five years ago I was a college professor who spent hours preparing classes, fearful that students would ask me a question I couldn’t answer.

2019 156

Introduction to my new book Event Crowdsourcing

Conferences that Work

Here’s a teaser: the introduction to my new book Event Crowdsourcing: Creating Meetings People Actually Want and Need. The social and cultural differences that shaped our frequent meetings fascinated me. Whoever they are—young developing leaders, Event design curiosity event crowdsourcing Event Crowdsourcing: Creating Meetings People Actually Want and Need meeting design understanding people

2019 170