Corporate Conference Planning Checklist


The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work. If you understand your target audience, it’s not a challenge to build such a conference vision. Create a dedicated conference page.

When Your Conference Planning Process Eclipses Your Purpose

Velvet Chainsaw

When Conference Plans Land On Chutes. So many conference leaders, organizers and planning teams are obsessed with details, logistics and planning. They try to bring their conference into a new level of effectiveness by adding shiny tech tools, new audio visual production upgrades, trendy marquee speakers, and meeting efficiencies resulting in more plans. Their plans actually obscure their conference’s vision.


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Virtual conference planning: A comprehensive guide

Socio Events

Anybody who has ever planned a conference knows the value of flexibility and engagement. And if that’s what you’re looking for from your next event, you might want to consider planning a virtual conference. What is a virtual conference?

Common, Yet Hazardous, Conference Planning Thinkholes That Inhibit Uniqueness

Velvet Chainsaw

Why do so many people rate the conference experience as stale, predictable and average at best? Why do conference leaders miss the mark at preparing their own unique DNA conference experience? Why do so many conference organizers miss the opportunity to create a matchless thumbprint on their event’s identity? We as conference organizers often have the common habit of neglecting what makes our event’s experience unique. Conference Planning Treadmills Thinkhole.

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Avoid These Hazardous Conference Planning Thinkholes [Part 2]

Velvet Chainsaw

Just like potholes, conference planning thinkholes can be an expensive problem for your event. They can create some major cavities and damage to your participants’ conference experience. Defining Conference Planning Thinkholes. It is a depression in our ability to provide adequate mental assessment about our conference planning. Four More Hazardous Conference Planning Thinkholes. Conference Planning Treadmill Thinkhole.

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The Three Tiers of Hybrid Conference Planning

Coterie Spark

Planning a hybrid conference, a combination of an in-person conference with a “virtual” online component, can be a lot of fun, but also demands clarity and expertise. It’s a lot like planning two different and yet thematically connected conferences at the same time.

Conference Planning: A Step-by-Step Checklist for Success


Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. The Weeks Before Your Conference. After the Conference.

Conference Planning Software – Is it for YOU?

Master the Event

Are you part of the meeting and conference planning world? So many of us in the conference and event planning world have found that using conference and event planning software solutions can enhance and improve the planning approach and progression. Currently, there are a number of dependable conference planning software solutions available to help automate the process and provide for the planner a greater vision and understanding.

Conference Planning Seattle – Here We Come…

Master the Event

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path. Conference Planning Seattle – ENTCO International. Conference Planning Seattle – Jewel Hospitality.

The Conference Planning Checklist


How to organise a conference step-by-step Putting together a conference can be a harrowing ordeal, … The Conference Planning Checklist Read More ». Meetings and Conferences

The Ultimate Conference Planning Checklist


Conferences, both corporate and otherwise, are an important component in promoting the cause of an organization. In fact, according to a survey , about 98% of US Federal employees agree that conferences are an effective way to communicate their respective agency's missions. To organize a successful conference, you must have a knack for planning things to the minutest details. Outline the purpose of the conference and the main topics to be covered.

Conference Planning - A look Into The Logistics


Whether you are new to conference management or just starting out, as you prepare for your next conference it's always a good idea to step outside your box and explore what's changed. Not surprisingly conferences have played a big part in my responsibilities over the years.

How To Improve Your Conference Planning Process With Tech


With an excellent event team and a good strategy, you can plan and organize a successful conference for your organization. However, approaching conference planning with outdated methods can lead to a slow and exhausting planning process. Event Planning Automation.

Conference Planning Resources – It’s All About the Planning

Master the Event

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches. Conference Planning Resources – Why oh WHY!? Planning a conference includes way more than just booking a venue or two.

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Conference Planning Software – How Technology Has Changed the Industry

Master the Event

Conference Planning Software – Is It Right for You? There are several different options for planners to look at when considering conference planning software. There are some softwares available that can help you plan your entire conference, every little detail, from a to z. It`s almost like meeting planning for dummies. Conference Planning Software – Free Options. Conference Planning Software – Other Software Options….

2022 40

Conference Planner and Conference Planning – What’s It All About?

Master the Event

So drum roll please, conference planners are some of the hardest working multi-taskers I know. And there’s a whole heck of a lot (and I do mean a lot) that goes into planning conferences. In general, the success of every meeting and conference starts with the experience, skills and organization of the conference planner. The job of a conference planner takes time, energy, hard work and can be an overwhelming responsibility.

2022 40

Breaking: The era of the spreadsheet is over for conference planning

Event Industry News

Spreadsheets to plan the program or agenda, spreadsheets of potential speakers, performers, exhibitors and sponsors. Joi is an event planning software designed by event professionals for event professionals.

2022 54

10 Reasons Why Conference Planning Software is A Boon for Event Planners

Hubilo Blog

Conference planning is a no easy job. Event planning overall, for that matter, is a stressful job. There is a wide range of conference planning tools in the market that make life much easier for conference planners juggling 10 tasks at a time. The most beneficial of these tools is the all-in-one conference planning software. Well, here are 10 reasons to convince you as to why conference planning software is a boon for planners: 1.

All-Virtual or Hybrid? How One Conference Planned for Both Scenarios

PCMA Convene

Host Hotels & Resorts’ Sourav Ghosh (clockwise from top left), STR’s Amanda Hite, and Hotel News Now’s Stephanie Ricca participate in the online Hotel Data Conference. The Hotel Data Conference has been held annually for around 700 attendees in Nashville for the past 12 years.

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Mastering the Art of Conference Planning in 5 Easy Steps


Conferences are some of the best places to meet like-minded colleagues within the same industry or creative individuals who share similar interests. In an increasingly interconnected world where relationship is key for business, conferences are a must-have for proper networking. And the company that organizes the conference will have the most prestige and visibility at the event. Start the planning process early. A great conference needs a great venue.

Your All-Out Guide to Conference Planning

Endless Events

A conference is more than just talks and booths inside a ballroom. This means their experience both during and in-between conference events are in your hands. Not to worry, that’s why we’ve put together all our conference planning guides here, to make sure you plan the best event experience for them. Conference Events Think Outside the Ballroom. Where to Host Your Next Conference: 8 Best Locations. Understanding Conference Sponsorship.

The Ultimate Guide to Conference Planning

Dynamic Events

Our sister company Hubb has created The Ultimate Guide to Conference Planning eBook to give you access to the collective decades of conference planning experience. The post The Ultimate Guide to Conference Planning appeared first on Dynamic Events Inc. Read More. Dynamic Events News

Top Tips to Avoid These Simple Event and Conference Planning Mistakes


Planning conferences and events takes great organizational skill and a close attention to detail. Make plans to cope with all weather extremes, from providing extra drinking water in hot weather to umbrellas in wet weather. Carrying out a risk assessment will enable you to plan for every possible eventuality. The better you plan, the less likely something unexpected will disrupt the event and cost you time and money.

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10 reasons why conference planning software are a boon for event planners


Conference planning is no cake walk. And event technology has offered these planners a wide range of event planning tools and designs that can facilitate any function – from social media to registrations to […]. The post 10 reasons why conference planning software are a boon for event planners appeared first on WebMobi. Every professional event planner and organizer has to pay attention to every possible nuance present at each stage in an event.

Excel for Conference Planning – Number 2

Planner WIre

Productivity Excel

Fostering a Winning Conference Culture

Velvet Chainsaw

I have been struck by the disparity in how an association’s organizational culture translates (or doesn’t translate) to the on-site implementation or planning of its live events. But when it gets to “go time,” does that culture manifest at your conferences and meetings? Her boss apparently thought she should spend all her time out “doing meeting planning” and not hanging out in a hotel conference room. Conference staff are not able to do everything!

[WEBINAR]: Should You Move Ahead with Fall In-person Events? 9.29.21

Velvet Chainsaw

Organizations are making tough decisions about how to–or even whether to–move forward with their upcoming conferences and expos. She has over 20 years of experience in management, planning and execution of impactful meetings, events and tradeshows.

2021 306

[Webinar]The Future Is Not as Simple as Just Going Hybrid

Velvet Chainsaw

Conference PlanningSince the pandemic moved our event cheese, industry experts have been quick to proclaim that meetings are forever changed and hybrid is here to stay. If only it was that easy!

2021 271

Elevate Your Conference Education

Velvet Chainsaw

There’s never been a better time than right now to reimagine your education programming for your first in-person conference in some time, for many—in over two years. Conference education sessions have long been considered the main course of the event, yet typically they reek of status quo.

5 Post-Pandemic Conference Program Design Changes

Velvet Chainsaw

As it becomes more apparent that face-to-face events will return in some form this year, conference organizers have an opportunity to make changes that would have been more difficult to sell up the ladder in the past. Long-term traditions can deter next-generation conference participants.

2021 317

Game On! Returning to Face-to-Face

Velvet Chainsaw

With many organizations actively planning for an upcoming in-person conference or tradeshow, now is the time to make firm decisions for your attendee-experience, staffing and safety plans. When are you planning your organizations return to face-to-face?

2021 271

Better Because You Were There

Velvet Chainsaw

A number of our consulting clients have made social responsibility a cornerstone of their conference strategy — with the desire “to leave the host city better because we were there.” Conference Planning

2021 226

Conference Go/No-Go Decisions in a Pandemic

Velvet Chainsaw

Although each situation has its own unique issues, we hope you find nuggets to help you with your disruption response and planning. Scenario Planning. The Conference Board has the best we’ve come across so far: May Reboot – quick recovery.

2020 315

Get Conference Inspiration from Trusted Peer Connections

Velvet Chainsaw

In spite of all the bad, there is also much that is positive for the next phase of association conferences. These event pros were not shy and shared many obstacles but always coupled them with an idea or plan to overcome, recalibrate or thrive. Conference Planning Hybrid & Virtual

2020 269

Will Use-It-or-Lose-It Budgeting Negatively Impact Expo and Sponsor Revenue?

Velvet Chainsaw

If you have 200 exhibitors, build an account management plan around the top 20. The same holds true when you are building a plan to proactively retain your largest or anchor exhibitors. Eliminate sponsor inventory that was not purchased during the past two conferences.

2021 212

Go Forward, Cancel, Postpone, Wash Your Hands, Rinse … and Repeat

Velvet Chainsaw

Develop scenarios for go-forward/cancellation/postponement and virtual delivery options, and devise game plans for all scenarios. This is what we do … we plan, we adjust, we adapt and we move forward. What kind of contingency plans were or are in place?

2020 276

Renegotiating Live Event Agreements When All Parties Are Innocent Victims

Velvet Chainsaw

Although each situation has its own unique issues, we hope you find nuggets to help you with your disruption response and planning. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

2020 280

Six Attributes of Successful Women’s Conferences

Velvet Chainsaw

While things have changed, these tenets will hold true and the principles can be applied to other D&I conferences and events. The six attributes of women’s leadership conferences that have stood out for me: [1] Movement. Women’s conferences are often shorter one or two-day programs.

2020 229

The Physics Of Conference Entropy

Velvet Chainsaw

In physics, the second law of thermodynamics says all things—bodies, businesses, conferences, energy, organizations, relationships—move toward chaos and disorder. As your conference matures, it experiences entropy. As a conference professional, you know this to be true. It is also the natural law of evolution for any conference. We fall into the trap that we’ve-been-there-done-that-already and can check it off of our planning to do list.

Five-Step Framework for Effective Collaborative Design

Velvet Chainsaw

Your conference strategy should include a plan to inject fresh content or experiences each year as part of an ongoing improvement process. There are a million ways to make these improvement plans. Working with one of our clients, we devised a simple framework to help develop innovative plans for meaningful and lasting change. Plan – Develop tactics to make this experience come alive.

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