Corporate Conference Planning Checklist

GEVME

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. In his article for Smashing magazine , the founder of HybridConf, Zach Inglis, states that the aim of every conference organiser should be to create experiences that reenergize people and fill them with new zeal for their work. If you understand your target audience, it’s not a challenge to build such a conference vision. Create a dedicated conference page.

The Three Tiers of Hybrid Conference Planning

Coterie Spark

Planning a hybrid conference, a combination of an in-person conference with a “virtual” online component, can be a lot of fun, but also demands clarity and expertise. It’s a lot like planning two different and yet thematically connected conferences at the same time.

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When Your Conference Planning Process Eclipses Your Purpose

Velvet Chainsaw

When Conference Plans Land On Chutes. So many conference leaders, organizers and planning teams are obsessed with details, logistics and planning. They try to bring their conference into a new level of effectiveness by adding shiny tech tools, new audio visual production upgrades, trendy marquee speakers, and meeting efficiencies resulting in more plans. Their plans actually obscure their conference’s vision.

Common, Yet Hazardous, Conference Planning Thinkholes That Inhibit Uniqueness

Velvet Chainsaw

Why do so many people rate the conference experience as stale, predictable and average at best? Why do conference leaders miss the mark at preparing their own unique DNA conference experience? Why do so many conference organizers miss the opportunity to create a matchless thumbprint on their event’s identity? We as conference organizers often have the common habit of neglecting what makes our event’s experience unique. Conference Planning Treadmills Thinkhole.

Avoid These Hazardous Conference Planning Thinkholes [Part 2]

Velvet Chainsaw

Just like potholes, conference planning thinkholes can be an expensive problem for your event. They can create some major cavities and damage to your participants’ conference experience. Defining Conference Planning Thinkholes. It is a depression in our ability to provide adequate mental assessment about our conference planning. Four More Hazardous Conference Planning Thinkholes. Conference Planning Treadmill Thinkhole.

Conference Planning: A Step-by-Step Checklist for Success

InitLive

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. The Weeks Before Your Conference. After the Conference.

How To Improve Your Conference Planning Process With Tech

InitLive

With an excellent event team and a good strategy, you can plan and organize a successful conference for your organization. However, approaching conference planning with outdated methods can lead to a slow and exhausting planning process. Event Planning Automation.

The Conference Planning Checklist

Tagvenue

How to organise a conference step-by-step Putting together a conference can be a harrowing ordeal, … The Conference Planning Checklist Read More ». Meetings and Conferences

The Ultimate Conference Planning Checklist

InitLive

Conferences, both corporate and otherwise, are an important component in promoting the cause of an organization. In fact, according to a survey , about 98% of US Federal employees agree that conferences are an effective way to communicate their respective agency's missions. To organize a successful conference, you must have a knack for planning things to the minutest details. Outline the purpose of the conference and the main topics to be covered.

Conference Planning - A look Into The Logistics

InitLive

Whether you are new to conference management or just starting out, as you prepare for your next conference it's always a good idea to step outside your box and explore what's changed. Not surprisingly conferences have played a big part in my responsibilities over the years.

10 Reasons Why Conference Planning Software is A Boon for Event Planners

Hubilo Blog

Conference planning is a no easy job. Event planning overall, for that matter, is a stressful job. There is a wide range of conference planning tools in the market that make life much easier for conference planners juggling 10 tasks at a time. The most beneficial of these tools is the all-in-one conference planning software. Well, here are 10 reasons to convince you as to why conference planning software is a boon for planners: 1.

All-Virtual or Hybrid? How One Conference Planned for Both Scenarios

PCMA Convene

Host Hotels & Resorts’ Sourav Ghosh (clockwise from top left), STR’s Amanda Hite, and Hotel News Now’s Stephanie Ricca participate in the online Hotel Data Conference. The Hotel Data Conference has been held annually for around 700 attendees in Nashville for the past 12 years.

2020 69

Mastering the Art of Conference Planning in 5 Easy Steps

InitLive

Conferences are some of the best places to meet like-minded colleagues within the same industry or creative individuals who share similar interests. In an increasingly interconnected world where relationship is key for business, conferences are a must-have for proper networking. And the company that organizes the conference will have the most prestige and visibility at the event. Start the planning process early. A great conference needs a great venue.

Your All-Out Guide to Conference Planning

Endless Events

A conference is more than just talks and booths inside a ballroom. This means their experience both during and in-between conference events are in your hands. Not to worry, that’s why we’ve put together all our conference planning guides here, to make sure you plan the best event experience for them. Conference Events Think Outside the Ballroom. Where to Host Your Next Conference: 8 Best Locations. Understanding Conference Sponsorship.

[WEBINAR]: Should You Move Ahead with Fall In-person Events? 9.29.21

Velvet Chainsaw

Organizations are making tough decisions about how to–or even whether to–move forward with their upcoming conferences and expos. She has over 20 years of experience in management, planning and execution of impactful meetings, events and tradeshows.

2021 294

The Ultimate Guide to Conference Planning

Dynamic Events

Our sister company Hubb has created The Ultimate Guide to Conference Planning eBook to give you access to the collective decades of conference planning experience. The post The Ultimate Guide to Conference Planning appeared first on Dynamic Events Inc. Read More. Dynamic Events News

Top Tips to Avoid These Simple Event and Conference Planning Mistakes

Eventinterface

Planning conferences and events takes great organizational skill and a close attention to detail. Make plans to cope with all weather extremes, from providing extra drinking water in hot weather to umbrellas in wet weather. Carrying out a risk assessment will enable you to plan for every possible eventuality. The better you plan, the less likely something unexpected will disrupt the event and cost you time and money.

2016 126

10 reasons why conference planning software are a boon for event planners

webMOBI

Conference planning is no cake walk. And event technology has offered these planners a wide range of event planning tools and designs that can facilitate any function – from social media to registrations to […]. The post 10 reasons why conference planning software are a boon for event planners appeared first on WebMobi. Every professional event planner and organizer has to pay attention to every possible nuance present at each stage in an event.

Will Use-It-or-Lose-It Budgeting Negatively Impact Expo and Sponsor Revenue?

Velvet Chainsaw

If you have 200 exhibitors, build an account management plan around the top 20. The same holds true when you are building a plan to proactively retain your largest or anchor exhibitors. Eliminate sponsor inventory that was not purchased during the past two conferences.

2021 212

Game On! Returning to Face-to-Face

Velvet Chainsaw

With many organizations actively planning for an upcoming in-person conference or tradeshow, now is the time to make firm decisions for your attendee-experience, staffing and safety plans. When are you planning your organizations return to face-to-face?

2021 237

Excel for Conference Planning – Number 2

Planner WIre

Productivity Excel

5 Post-Pandemic Conference Program Design Changes

Velvet Chainsaw

As it becomes more apparent that face-to-face events will return in some form this year, conference organizers have an opportunity to make changes that would have been more difficult to sell up the ladder in the past. Long-term traditions can deter next-generation conference participants.

2021 318

Fostering a Winning Conference Culture

Velvet Chainsaw

I have been struck by the disparity in how an association’s organizational culture translates (or doesn’t translate) to the on-site implementation or planning of its live events. But when it gets to “go time,” does that culture manifest at your conferences and meetings? Her boss apparently thought she should spend all her time out “doing meeting planning” and not hanging out in a hotel conference room. Conference staff are not able to do everything!

Get Conference Inspiration from Trusted Peer Connections

Velvet Chainsaw

In spite of all the bad, there is also much that is positive for the next phase of association conferences. These event pros were not shy and shared many obstacles but always coupled them with an idea or plan to overcome, recalibrate or thrive. Conference Planning Hybrid & Virtual

2020 271

Conference Go/No-Go Decisions in a Pandemic

Velvet Chainsaw

Although each situation has its own unique issues, we hope you find nuggets to help you with your disruption response and planning. Scenario Planning. The Conference Board has the best we’ve come across so far: May Reboot – quick recovery.

2020 316

Go Forward, Cancel, Postpone, Wash Your Hands, Rinse … and Repeat

Velvet Chainsaw

Develop scenarios for go-forward/cancellation/postponement and virtual delivery options, and devise game plans for all scenarios. This is what we do … we plan, we adjust, we adapt and we move forward. What kind of contingency plans were or are in place?

2020 277

Renegotiating Live Event Agreements When All Parties Are Innocent Victims

Velvet Chainsaw

Although each situation has its own unique issues, we hope you find nuggets to help you with your disruption response and planning. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

2020 282

Six Attributes of Successful Women’s Conferences

Velvet Chainsaw

While things have changed, these tenets will hold true and the principles can be applied to other D&I conferences and events. The six attributes of women’s leadership conferences that have stood out for me: [1] Movement. Women’s conferences are often shorter one or two-day programs.

2020 230

The Physics Of Conference Entropy

Velvet Chainsaw

In physics, the second law of thermodynamics says all things—bodies, businesses, conferences, energy, organizations, relationships—move toward chaos and disorder. As your conference matures, it experiences entropy. As a conference professional, you know this to be true. It is also the natural law of evolution for any conference. We fall into the trap that we’ve-been-there-done-that-already and can check it off of our planning to do list.

Five-Step Framework for Effective Collaborative Design

Velvet Chainsaw

Your conference strategy should include a plan to inject fresh content or experiences each year as part of an ongoing improvement process. There are a million ways to make these improvement plans. Working with one of our clients, we devised a simple framework to help develop innovative plans for meaningful and lasting change. Plan – Develop tactics to make this experience come alive.

2019 217

Everything You Need To Know To Create Your Event Timeline

Endless Events

So, you want to plan an event. Take the event planning process one step at a time. And if you’re still really worried about the possibility of your event being canceled, consider planning a hybrid event. Let’s get planning!

2021 110

Conference Reform Requires Cultivating Leaders With Moral Purpose To Make A Difference

Velvet Chainsaw

Many conferences are stuck in the rut of legacy routines, age-old rituals and cloned programming. Conference organizers and its advisors replicate the past maintaining the traditions and well-established procedures of yesteryear. The event is nothing more than a zombie conference—a conference that appears to be alive yet in reality creates the walking undead. Conference organizers and advisors can breathe new life into their events.

2019 247

Developing Your Conference Story Arc To Activate Participants’ Brains

Velvet Chainsaw

Applying a story arc to the conference can activate participants’ brains. You can use the story arc concept to carefully craft the messages and issues you want your conference participants to explore, experience and learn. Your conference narrative can serve as a call to action for your participants to play a pivotal role in resolving that challenge personally and professionally. So exactly how do you use a story arc for your conference?

2018 238

We Prefer Stories To Stats—The Dark Side of Stories

Velvet Chainsaw

As conference organizers this leads us to bad decisions when selecting speakers and programming where we promote sharing success stories over asking questions, verifying validity and understanding context. Because you could be planning for a problem that doesn’t exist. So how often have you promoted conference round table discussions for attendees to share stories and take advice from peers? Conference Planning narratives stories stories over stats story arc story sharing

2019 243

Empowering Conference Registrants To See Learning As A Journey Not A Finish Line

Velvet Chainsaw

Do your conference learning opportunities—from the general session to networking to breakouts to deep dive workshops—empower registrants to participate in their own learning journey? Or do your conference education sessions motivate participants to see the finish line? Authentic learner-centered conferences foster a connection between the participant and the learning taking place. So exactly how do conferences promote learning as a finish line?

2019 230

Emerging Evergreen Conference Practices—From This To That

Velvet Chainsaw

To paraphrase Hoffer, you can never get enough of conference fads, gimmicks and trends. Unless your a conference participant and we often have had enough!). They also want access to your conference budget. Evergreen conference practices that have promising results are often obscured by our obsession with fads and trends. To avoid being fad-like in our conference planning process, here are seven emerging evergreen practices to consider and invest in instead.

2018 233

5 Improvements for Event Registration Data Collection

Velvet Chainsaw

It’s difficult to determine what to include — and not include — when collecting attendee data at the time of conference registration. In the spirit of making it easy to say “yes,” session sign-up should be delayed until 30–45 days prior to the conference. This timeframe better syncs up with the attendee journey — instead of being in the consideration phase, they’ll be in the planning phase. One best practice for conference registration?

2019 188

Time Capsules, Time Machines And Evolution Of Traditional Meeting Planners

Velvet Chainsaw

Conferences that are like time capsules promote and preserve nostalgia and the past. Conferences that are like time machines teleport people to the future so they can discover what’s next. Conferences that resemble time capsules defend the status quo and traditions. Ultimately, our conferences should be where the present and future collide for the benefit of our customers! Meeting Planning Evolves. Why Large Conference Rarely Innovate.

2018 225

So Teamwork Can Make the Dream Work!

Velvet Chainsaw

Conference Planning Uncategorized champs coaching dreamwork encouragement teamworkHallelujah! The Washington Nationals won game seven of the World Series to become world champs. This is a huge deal for Washington sports fans and their story should resonate for all of us in the meetings industry as we are dependent on our teams to successfully execute our events.

2019 169

Burn Conference Traditions Immune From Criticism

Velvet Chainsaw

Your association, annual conference, and governance are all institutions. One of the sacred cows for associations and their annual conference is attributing notoriety to the office of the president, board chair or annual conference committee chair. Smith’s year” or “Sally’s year” when referring to past annual conferences. If your conference includes a presidential address, reception, or other similarly branded event, you probably need to make some changes.

2018 224