Corporate Conference Planning Checklist

GEVME

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. If you understand your target audience, it’s not a challenge to build such a conference vision. What is a corporate conference planning checklist?

When Your Conference Planning Process Eclipses Your Purpose

Velvet Chainsaw

When Conference Plans Land On Chutes. So many conference leaders, organizers and planning teams are obsessed with details, logistics and planning. Their plans actually obscure their conference’s vision. Putting The Planning Process Before The People.

Common, Yet Hazardous, Conference Planning Thinkholes That Inhibit Uniqueness

Velvet Chainsaw

Why do so many people rate the conference experience as stale, predictable and average at best? Why do conference leaders miss the mark at preparing their own unique DNA conference experience? We have lost our way to discovering our own conference DNA!

Avoid These Hazardous Conference Planning Thinkholes [Part 2]

Velvet Chainsaw

Just like potholes, conference planning thinkholes can be an expensive problem for your event. They can create some major cavities and damage to your participants’ conference experience. Defining Conference Planning Thinkholes.

Three Core Conference Planning Tenets To Master And Skillfully Apply

Velvet Chainsaw

Does your conference committee practice organized abandonment and avoid no-bottom-line-mindsets? How are they at focusing on the purpose, goals and target market of the conference when making decisions? These three principles are vital to maintaining a healthy, strong conference.

10 Reasons Why Conference Planning Software is A Boon for Event Planners

Hubilo Blog

Conference planning is a no easy job. Event planning overall, for that matter, is a stressful job. There is a wide range of conference planning tools in the market that make life much easier for conference planners juggling 10 tasks at a time.

Your All-Out Guide to Conference Planning

Endless Events

A conference is more than just talks and booths inside a ballroom. This means their experience both during and in-between conference events are in your hands. Conference Events Think Outside the Ballroom. Where to Host Your Next Conference: 8 Best Locations.

Top Tips to Avoid These Simple Event and Conference Planning Mistakes

Eventinterface

Planning conferences and events takes great organizational skill and a close attention to detail. Make plans to cope with all weather extremes, from providing extra drinking water in hot weather to umbrellas in wet weather.

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10 reasons why conference planning software are a boon for event planners

webMOBI

Conference planning is no cake walk. And event technology has offered these planners a wide range of event planning tools and designs that can facilitate any function – from social media to registrations to […]. The post 10 reasons why conference planning software are a boon for event planners appeared first on WebMobi. Every professional event planner and organizer has to pay attention to every possible nuance present at each stage in an event.

The Physics Of Conference Entropy

Velvet Chainsaw

In physics, the second law of thermodynamics says all things—bodies, businesses, conferences, energy, organizations, relationships—move toward chaos and disorder. As your conference matures, it experiences entropy. As a conference professional, you know this to be true.

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Excel for Conference Planning – Number 2

Planner WIre

Productivity Excel

Conference Reform Requires Cultivating Leaders With Moral Purpose To Make A Difference

Velvet Chainsaw

Many conferences are stuck in the rut of legacy routines, age-old rituals and cloned programming. Conference organizers and its advisors replicate the past maintaining the traditions and well-established procedures of yesteryear. Conference Reform Requires These Leadership Traits.

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We Prefer Stories To Stats—The Dark Side of Stories

Velvet Chainsaw

As conference organizers this leads us to bad decisions when selecting speakers and programming where we promote sharing success stories over asking questions, verifying validity and understanding context. Because you could be planning for a problem that doesn’t exist. We love stories.

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Developing Your Conference Story Arc To Activate Participants’ Brains

Velvet Chainsaw

Applying a story arc to the conference can activate participants’ brains. You can use the story arc concept to carefully craft the messages and issues you want your conference participants to explore, experience and learn. So exactly how do you use a story arc for your conference?

Empowering Conference Registrants To See Learning As A Journey Not A Finish Line

Velvet Chainsaw

Do your conference learning opportunities—from the general session to networking to breakouts to deep dive workshops—empower registrants to participate in their own learning journey? Or do your conference education sessions motivate participants to see the finish line?

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Emerging Evergreen Conference Practices—From This To That

Velvet Chainsaw

To paraphrase Hoffer, you can never get enough of conference fads, gimmicks and trends. Unless your a conference participant and we often have had enough!). They also want access to your conference budget. You can never get enough of what you really don’t need says Eric Hoffer.

Practicing Conference Essentialism: The Disciplined Pursuit Of Less And Better

Velvet Chainsaw

It’s hard for conference organizers to stick to planning the essential elements of their events. As a conference professional, it is your mission each day to keep your focus on the essential elements of your event for your customers’ sake. What is the essence of your conference?

2019 272

More Conference Physics: Inertia

Velvet Chainsaw

However, a conference at rest, tends to die. The enemy of most conferences is the way it’s always been. Cognitive and organizational inertia keeps an association on its current conference course even when facing disruptive or rapid external changes.

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Do Not Be Seduced By Meeting Fads Or Conference Trends

Velvet Chainsaw

Most conference and meeting professionals want the coolest, hippest, latest ideas and trends for their events. We want to know what unique things other conferences are doing so we can borrow their ideas. We pursue fads, gimmicks and trends as the silver bullets of our conference woes.

Use A Conference Story Arc To Shift Your Participants’ Brain Architecture And Strengthen Their Neural Connections

Velvet Chainsaw

Developing Your Conference Story Arc. Conference organizers that grasp our brains’ need for stories can use narratives to help their participants develop and grow. As you plan your conference, take into account one of the biggest challenges that your target market faces.

The Right Rewarding Student Strategy For Your Conference

Velvet Chainsaw

So is this the right strategy for your association and conference? A large percentage of student attendees won’t make all of your conference constituents happy. Smaller booth sizes and exhibitor churn tend to be attributes of conferences with high student attendance.

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Time Capsules, Time Machines And Evolution Of Traditional Meeting Planners

Velvet Chainsaw

Conferences that are like time capsules promote and preserve nostalgia and the past. Conferences that are like time machines teleport people to the future so they can discover what’s next. Conferences that resemble time capsules defend the status quo and traditions.

2018 276

Our Preoccupation With Solutionitis, Hammers And Nails

Velvet Chainsaw

When planning meetings, conferences and events, ask yourself, “What hammers are these people bringing to this experience? How do we help conference participants place more value on problem identification and less on solutionitis?

2018 289

Burn Conference Traditions Immune From Criticism

Velvet Chainsaw

Your association, annual conference, and governance are all institutions. One of the sacred cows for associations and their annual conference is attributing notoriety to the office of the president, board chair or annual conference committee chair.

Making The Common Conference Uncommon

Velvet Chainsaw

Who wants to attend a common, ordinary, ho-hum, everyday , I’m-just-like-all-the-others traditional conference? And who wants to plan or sell one? Your conference growth and revenue depends upon repeat paying attendees year after year. Routine Been-There-Done-That Conferences.

If You Design Conference Experiences, Read This!

Velvet Chainsaw

As conference organizers, why can’t we also have a fun, fulfilling, and collaborative experience planning and designing the conference? And our planning team members should too. Read more about embracing your conference as a giving field here.

Challenging Our Conference Mental Models To Build Future Effective Events

Velvet Chainsaw

And just as important, how and what do we think about our conferences and events? How do we understand our conference planning processes, its underlying assumptions, and our customers, partners, exhibitors, and stakeholders? Your Conference Mental Models Control You.

The Crisis of Connection

Velvet Chainsaw

So what does this mean for those of us responsible for organizing and executing conferences and events? What would it take to implement radical hospitality at your conference? We’re lonely. And not just a little lonely. We’re experiencing a global epidemic level of loneliness.

2018 344

Refactor Your Conference Archaic Planning Routines

Velvet Chainsaw

Conference organizers and their planning teams should understand, identify and quash organizational debt. Refactoring As A Metaphor For Conference Improvement. Thus we refactor to improve the conference experience for our customers.

You’re Paying Too Much Interest On Your Conference Organizational Debt

Velvet Chainsaw

Conference organizational debt. Your conference pays the interest on this debt in the form of reduced speed, lack of capacity, diminished engagement, rigidity and stagnate programming. Think of your conference speaker and content RFP process.

Start Your Conference Improvement Process With Enrollment

Velvet Chainsaw

As conference organizers, we frequently ignore the evidence all around us of what’s working and what’s not. Often our conference planning teams and volunteer advisors follow our lead as we give more precedent to what feels right.

What If Attendees Remember Nothing From Your Event?

Velvet Chainsaw

Ultimately, if there are no job improvements, then you, your company and the conference organizers have just experienced learning scrap. The Conference Copycat Critter: Quick Just Give Me The Highpoints So I Can Copy Them! Those copycat conference critters become victims of mimicry.

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Creating The Highly Energized And Engaged Conference Participant

Velvet Chainsaw

Are 50%-80% of your conference attendees in your programming at any given time? One thing is certain, if your conference attendees are not fully engaged in the experience you provide, there is little, if any, chance that they will leave your event with any real ROI.

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The Conference Debt You Cannot Afford

Velvet Chainsaw

There is one debt every conference organizer must face and vanquish. It can cripple a conference. Anyone striving to build a 21st century sustainable conference needs to understand organizational debt, how it impacts their event and how to prevent it.

Your Conference As A Giving Field

Velvet Chainsaw

We are used to thinking of our conference and its planning process as a one-way transaction from the company to its customers. Sometimes we view the planning process as a backbreaking, arduous, life-draining experience. The Traditional Transactional Conference Model.

Blow-The-Bugle-Awesome 21st Century Conferences Emulate These Core Beliefs

Velvet Chainsaw

Your conference-slip is showing! Well conference professionals, your conference-slip is showing. Six 21st Century Conference Core Beliefs. Here are six core conference beliefs we must begin to embrace to help our stakeholders succeed in the future.

2016 359

Abandon All But Tomorrow When Planning Your Conference

Velvet Chainsaw

Yet deciding to abandon a conference programming element can clear the way for new successful traditions to take hold. It is creating a habit of regularly questioning every conference planning practice and programming component that we currently use.

What Participants Expect From 21st Century Conference Experiences

Velvet Chainsaw

Everything we take for granted about conferences, and planning them, faces disruption. Participants from all generations and cultures increasingly expect conferences to mirror their work and personal lives. Savvy conference organizers meet these disruptions head-on.

Star Struck: Identifying Your Conference North Star

Velvet Chainsaw

The North Star is the perfect metaphor for your annual conference purpose. When your conference purpose serves as a North Star, it guides all decisions, tasks, behaviors and strategy. Uncovering Your North Star Conviction To Find Conference True Target Market.

Conferences Can Serve As Friendly Frontiers For The Insatiably Curious To Play

Velvet Chainsaw

Your conference could be a place for your customers to experience unrestricted curiosity and play. Curiosity and play are necessities you can’t afford to avoid at your conference. Creating Conference Spitball Shooting Participants.

Our Increased Distrust Of Institutions And What It Means To Your Association, Conference

Velvet Chainsaw

Big business, conferences, education, government, medicine, membership associations, nonprofits, professional societies, religious organizations, trade organizations, etc. Yes, your conference and your membership organization are customary, standard institutions. “I’m done with !”.

2016 386

Transition Becomes Your New Conference Threshold

Velvet Chainsaw

As you embark on a new vision of conference renovation and reform, you may feel that you are crossing from a comfortable, familiar space to one that is unknown and unsettling. Conference Improvement As Your Threshold To New Growth. What’s your favorite room in your home?

Embracing Otherness for Conference Uniqueness [Webinar]

Velvet Chainsaw

The future success of your conference will depend on changing your culture to be one of inclusiveness. Want to know more on how you can infuse your conference culture with Radical Hospitality? However, conference radical hospitality welcomes all people, just as they are.

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