Corporate Conference Planning Checklist

GEVME

The unique story of any conference should begin with the goal and then a detailed plan on how to reach this goal. If you understand your target audience, it’s not a challenge to build such a conference vision. What is a corporate conference planning checklist?

When Your Conference Planning Process Eclipses Your Purpose

Velvet Chainsaw

When Conference Plans Land On Chutes. So many conference leaders, organizers and planning teams are obsessed with details, logistics and planning. Their plans actually obscure their conference’s vision. Putting The Planning Process Before The People.

Common, Yet Hazardous, Conference Planning Thinkholes That Inhibit Uniqueness

Velvet Chainsaw

Why do so many people rate the conference experience as stale, predictable and average at best? Why do conference leaders miss the mark at preparing their own unique DNA conference experience? We have lost our way to discovering our own conference DNA!

Avoid These Hazardous Conference Planning Thinkholes [Part 2]

Velvet Chainsaw

Just like potholes, conference planning thinkholes can be an expensive problem for your event. They can create some major cavities and damage to your participants’ conference experience. Defining Conference Planning Thinkholes.

Three Core Conference Planning Tenets To Master And Skillfully Apply

Velvet Chainsaw

Does your conference committee practice organized abandonment and avoid no-bottom-line-mindsets? How are they at focusing on the purpose, goals and target market of the conference when making decisions? These three principles are vital to maintaining a healthy, strong conference.

Excel for Conference Planning – Number 2

Planner WIre

Productivity Excel

Emerging Evergreen Conference Practices—From This To That

Velvet Chainsaw

To paraphrase Hoffer, you can never get enough of conference fads, gimmicks and trends. Unless your a conference participant and we often have had enough!). They also want access to your conference budget. You can never get enough of what you really don’t need says Eric Hoffer.

If You Design Conference Experiences, Read This!

Velvet Chainsaw

As conference organizers, why can’t we also have a fun, fulfilling, and collaborative experience planning and designing the conference? And our planning team members should too. Read more about embracing your conference as a giving field here.

Challenging Our Conference Mental Models To Build Future Effective Events

Velvet Chainsaw

And just as important, how and what do we think about our conferences and events? How do we understand our conference planning processes, its underlying assumptions, and our customers, partners, exhibitors, and stakeholders? Your Conference Mental Models Control You.

Do Not Be Seduced By Meeting Fads Or Conference Trends

Velvet Chainsaw

Most conference and meeting professionals want the coolest, hippest, latest ideas and trends for their events. We want to know what unique things other conferences are doing so we can borrow their ideas. We pursue fads, gimmicks and trends as the silver bullets of our conference woes.

Start Your Conference Improvement Process With Enrollment

Velvet Chainsaw

As conference organizers, we frequently ignore the evidence all around us of what’s working and what’s not. Often our conference planning teams and volunteer advisors follow our lead as we give more precedent to what feels right.

Refactor Your Conference Archaic Planning Routines

Velvet Chainsaw

Conference organizers and their planning teams should understand, identify and quash organizational debt. Refactoring As A Metaphor For Conference Improvement. Thus we refactor to improve the conference experience for our customers.

You’re Paying Too Much Interest On Your Conference Organizational Debt

Velvet Chainsaw

Conference organizational debt. Your conference pays the interest on this debt in the form of reduced speed, lack of capacity, diminished engagement, rigidity and stagnate programming. Think of your conference speaker and content RFP process.

When History Is Weaponized To Keep Your Conference Stuck In The Past

Velvet Chainsaw

Ultimately, weaponizing your conference’s history when making future decisions is lazy thinking. Common Conference Conventional Wisdom. When planning future events and conferences, we stake our claim in conventional wisdom. We’ve always done it this way and it’s worked.

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Making The Common Conference Uncommon

Velvet Chainsaw

Who wants to attend a common, ordinary, ho-hum, everyday , I’m-just-like-all-the-others traditional conference? And who wants to plan or sell one? Your conference growth and revenue depends upon repeat paying attendees year after year. Routine Been-There-Done-That Conferences.

Abandon All But Tomorrow When Planning Your Conference

Velvet Chainsaw

Yet deciding to abandon a conference programming element can clear the way for new successful traditions to take hold. It is creating a habit of regularly questioning every conference planning practice and programming component that we currently use.

The Crisis of Connection

Velvet Chainsaw

So what does this mean for those of us responsible for organizing and executing conferences and events? What would it take to implement radical hospitality at your conference? We’re lonely. And not just a little lonely. We’re experiencing a global epidemic level of loneliness.

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The Conference Debt You Cannot Afford

Velvet Chainsaw

There is one debt every conference organizer must face and vanquish. It can cripple a conference. Anyone striving to build a 21st century sustainable conference needs to understand organizational debt, how it impacts their event and how to prevent it.

Your Conference As A Giving Field

Velvet Chainsaw

We are used to thinking of our conference and its planning process as a one-way transaction from the company to its customers. Sometimes we view the planning process as a backbreaking, arduous, life-draining experience. The Traditional Transactional Conference Model.

Star Struck: Identifying Your Conference North Star

Velvet Chainsaw

The North Star is the perfect metaphor for your annual conference purpose. When your conference purpose serves as a North Star, it guides all decisions, tasks, behaviors and strategy. Uncovering Your North Star Conviction To Find Conference True Target Market.

Transition Becomes Your New Conference Threshold

Velvet Chainsaw

As you embark on a new vision of conference renovation and reform, you may feel that you are crossing from a comfortable, familiar space to one that is unknown and unsettling. Conference Improvement As Your Threshold To New Growth. What’s your favorite room in your home?

Conference Innovation Through Paradigm Busting

Velvet Chainsaw

These mental models are deeply embedded in our conference planning and management practices. Savvy conference organizers realize that their mental models have much more influence over their outcomes than their decisions and actions. Surfacing our cognitive conference constructs.

Conference Purpose With Power And Participants Leads To Profitability

Velvet Chainsaw

Now imagine someone asking your conference participants that question. Then they would launch into a passionate description of your event’s annual Party with a Purpose, its pre-conference feel-good community service projects and its ongoing student scholarship fundraisers.

Hone Your Radar To Seize These Conference Innovation Invitations

Velvet Chainsaw

Within the conference arena, innovation is the process through which new value is created and delivered to customers. Our conferences need innovation in processes, systems and design more than it needs new inventions in technology. Innovation may be a tired word.

Conferences Can Foster And Reclaim Authentic Conversations, Deep Connections And Transformational Community

Velvet Chainsaw

As a conference organizer, you can seed your annual meeting with experiences that nurture authentic conversations, deep connections and community. You can design, structure and facilitate conference experiences that foster and reclaim meaningful dialogue in an age of digital disruptions.

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Conferences Can Serve As Friendly Frontiers For The Insatiably Curious To Play

Velvet Chainsaw

Your conference could be a place for your customers to experience unrestricted curiosity and play. Curiosity and play are necessities you can’t afford to avoid at your conference. Creating Conference Spitball Shooting Participants.

Blow-The-Bugle-Awesome 21st Century Conferences Emulate These Core Beliefs

Velvet Chainsaw

Your conference-slip is showing! Well conference professionals, your conference-slip is showing. Six 21st Century Conference Core Beliefs. Here are six core conference beliefs we must begin to embrace to help our stakeholders succeed in the future.

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What If Attendees Remember Nothing From Your Event?

Velvet Chainsaw

Ultimately, if there are no job improvements, then you, your company and the conference organizers have just experienced learning scrap. The Conference Copycat Critter: Quick Just Give Me The Highpoints So I Can Copy Them! Those copycat conference critters become victims of mimicry.

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Six Conference Paradigms To Bust Immediately

Velvet Chainsaw

If there’s something strange in your conference-hood. Our cognitive frameworks—our mental models and paradigms—shape our thinking, behavior, operations and success of our conferences. We falsely believe that future conferences are just an extension of the past.

Creating The Highly Energized And Engaged Conference Participant

Velvet Chainsaw

Are 50%-80% of your conference attendees in your programming at any given time? One thing is certain, if your conference attendees are not fully engaged in the experience you provide, there is little, if any, chance that they will leave your event with any real ROI.

2016 424

The Conference Owner’s Guide: From Conference Touchpoints To Journey Experiences Part 1

Velvet Chainsaw

Too often conference and meeting professionals assume that their role is best suited to planning and executing the conference. I get that from the education section or the conference technical teams.”. They own designing the conference customers experience journey.

What Participants Expect From 21st Century Conference Experiences

Velvet Chainsaw

Everything we take for granted about conferences, and planning them, faces disruption. Participants from all generations and cultures increasingly expect conferences to mirror their work and personal lives. Savvy conference organizers meet these disruptions head-on.

The Market Shifts That Led to Commission Cuts

Velvet Chainsaw

loyalty-plan costs for the group, third party, and attendee — everyone has their hand in the points pot. What are some ways we as conference and meeting professionals can maintain our trusted-advisor relationships within the hospitality industry and continue to gain trust from others?

Is Your Conferencing Treating Its Customers As Tourists Or Explorers?

Velvet Chainsaw

How does your conference treat its participants? Are your conference customers more like tourists? Seeking conference swag, amenity room drops, welcome bags and quick ideas? The Tourist Conference Experience. These conferences aim to top previous year’s events.

2018 296

Designing 21st Century Conference Learning Experiences And Spaces

Velvet Chainsaw

Our conference learning spaces affect our audience. Then we can focus on changing our conference participants’ learning spaces with the right goal in mind—nurturing their learning. Are You Putting Lipstick On Outdated Conference Education Models And Calling It A Success?

Steps To Minimize And Prevent Your Conference Organizational Debt

Velvet Chainsaw

Ultimately, we must take steps to minimize and prevent accrual of conference organizational debt. Read more about conference organizational debt here , how to refactor organizational debt here and the interest you pay on conference organizational debt here.

Are We Creating The Wrong Type Of Conference Experiences?

Velvet Chainsaw

It’s as if Joe Pine and Jim Gilmore’s Experience Economy is just now hitting its stride—for conferences at least. The word is out: we’ve got to create conference experiences, not just conferences that feel like a patchwork quilt of our great grandmother’s dresses.

Our Increased Distrust Of Institutions And What It Means To Your Association, Conference

Velvet Chainsaw

Big business, conferences, education, government, medicine, membership associations, nonprofits, professional societies, religious organizations, trade organizations, etc. Yes, your conference and your membership organization are customary, standard institutions. “I’m done with !”.

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Embracing Otherness for Conference Uniqueness [Webinar]

Velvet Chainsaw

The future success of your conference will depend on changing your culture to be one of inclusiveness. Want to know more on how you can infuse your conference culture with Radical Hospitality? However, conference radical hospitality welcomes all people, just as they are.

Learner- And User-Design Key To Next-Gen Audiences

Velvet Chainsaw

Wikipedia defines design as the creation of a plan or convention for the construction of an object, system or measurable human interaction (as in architectural blueprints, engineering drawings, business processes, circuit diagrams, and sewing patterns). City planning?

2018 261