Event Contract Essentials in the Covid Era


event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand.

Event Contract Considerations for 2021


Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.


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Acing the Post-COVID Contract


If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it.

Event Contract Considerations for 2021


Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training.

COVID-19 Considerations for Meetings Contracts


attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “ COVID-19 Considerations for Meetings Contracts ” that the answer is complicated. The first step is to read your contract,” Devlin said.

Your Post-COVID Planner Contract Questions Answered


In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Or can some of the wording in the original contract be changed?

How to Create an Event Contract


Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Your contract is a tool that will protect your time, reputation as well as your bank account.

Should presenter contracts include a no brown M&Ms rider?

Conferences that Work

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. If the group arrived at a venue and discovered brown M&Ms present, they knew they needed to immediately check all contract stipulations — including important matters like whether the stage could actually handle the massive weight of the band’s equipment.

Contracting Conference Speakers

Gallus Events

And how many did I ask to sign a contract or any kind of agreement before they spoke? Contracting conference speakers just wasn’t something I did. In fact, I haven’t come across ANY formal speaker contracts in the score or more organisations in which I’ve completed event consultancy. Formalising the “contract” between speakers and event organiser. Contracting Conference Speakers is now a priority and here is why.

Third-Party Planners Are Taking Charge to Protect Their Contracts — Will it Last?


The sweeping cancellations and pandemic-related uncertainties have exposed vulnerabilities in the way third-party planners get paid, which is pushing some to redefine their contracts in order to protect their interests.

6 Best Ways To Save On An Event AV Contract

Endless Events

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract.

How to Market Yourself as a Contracted Event Planner


If you’re a contracted event planner, whether it's for colleges, weddings, or a corporate setting, you know that marketing yourself is half the job. We put together three go-to strategies for driving interest, establishing relationships, and ultimately securing dream event contracts.

Meetings Industry Association releases updated contract guidance

Event Industry News

The Meetings Industry Association has updated its contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. To download the latest contract guideline visit [link].

Master Win-Win Negotiations for Your Contracts


Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. In a recent Smart Meetings webinar, “ A Legal Guide to Partnering with Suppliers ,” Lisa Sommer Devlin, a 25-year veteran hospitality contracts lawyer, shared key insights into negotiating win-win agreements with suppliers. Following are her tips for mastering contracts.

Extraordinary matters: mia launches contract guidance

Event Industry News

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Conference News Featured News contract guidance Coronavirus Covid-19 mia

7 Critical Tips for Contract Clauses


Writing contracts and negotiating terms with suppliers can be tricky. In a recent Smart Meetings webinar, veteran hospitality contracts attorney Lisa Sommer Devlin shared some tips for creating win-win contracts. Here are the contract clauses you shouldn’t do without. Avoid using the name of the event as the contracting party; it is not a legal entity, and therefore cannot be held responsible if something goes wrong.

Event Planning Contract

International Institute of Event Management

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. There are a few necessary clauses to include in your contracts like the Payment Terms, Cancellation Terms, and Indemnity Clause. . The contract should include a due date for the initial deposit.

Common Contract Mistakes

Connect Your Meetings

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Lisa Sommer Devlin, an attorney who has represented hotels regarding event contracts for over 25 years, will highlight some of the most common contract mistakes that she sees in her practice and gives you tips on how to avoid legal disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

5 Critical Things You Need in an Event Planner Contract

Capterra Event Management

Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract. Unless you are running your event planning services as a charity, it is important to set up all the payment details in your event planner contract.

AV Contracts Explained

Canadian Special Events

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The deposit is due when you sign the contract and its purpose is to ensure you follow-through with your agreement. Many times vendors state that you are responsible for the items both in and out of the contract.

What to Always Include in Your Event Planning Contract

Social Tables

In any type of contract work, miscommunication can arise between the contractor and client. You need a written contract to outline the terms and conditions of your service. A contract will be the go-to source in the event of a dispute. So be sure to always include these features in your event planning contract. Verbal agreements are not enough: an event planning contract will outline specific terms. A contract is your safety net.

Post-Pandemic Event Contracts: A New Approach


One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.”

Alliance Nationwide Exposition, The Hotel Show Pros, offers “Risk Free Contracts”

Event Industry News

Alliance Nationwide Exposition , The Hotel Show Pros, offers the “Risk Free Contract,” accommodating event cancellations at any time, free of fees. economy, so the Risk Free Contract is a solution we can all get behind.”.

Know Your Rights: Contracting for AV Service


Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Too often, our clients report that these stipulations and fees were disclosed to them after a contract had been signed. Disclose and Contract Early.

LMG Wins Audio-Visual Contract at Orange County Convention Center, Extending Partnership Past 30-Year Mark

Exhibitor Magazine

announce that they were recently awarded the contract as the o. ORLANDO, FL  LMG, a national provider of video, audio, lighting and LED, is proud to. Company News

Contract trends: What’s old may be new again

Plan Your Meetings

percent of respondents claim contract negotiations are becoming more complex. Today’s hotel meeting contracts are getting longer and longer and that would certainly indicate more specificity, if not more complexity. Whether contract trends are new or old, it is the meeting professional’s responsibility to read every single word of the contract carefully and seek advice from their legal counsel as warranted. Attrition clauses to address in your next hotel contract.

Protecting Your Event with Contracts and Insurance


Thorough and appropriate contract coverage is a must. Negotiating & ContractsHannah Kinnersley. Don’t let a series of unfortunate events derail your conference. Don’t let a series of unfortunate events derail your conference. read more.

Barmotion launches into the UK with its first contract

Event Industry News

The South African turnkey hospitality operator, Barmotion, completed its first UK contract at Cleves School, Weybridge on Saturday 4th September for the ACTS Leadership Conference, organised by the Equippers Church UK, delivering to a tight and demanding brief.

Contract Negotiation: Post-Pandemic Clauses You Need to Know

Smart Meetings

The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. Editor’s Note: The following is not legal advice.

What Is Inefficient Risk Transfer? The Use of Indemnification in Construction Contracts


In parenting, there is no written contract between the adult and to child to transfer the responsibility for the loss or damage. In construction, there should be a written contract to transfer the risk when you are stuck between a rock and a hard place. Construction Law 1), Andrew Wallace and Victoria Merritt give a contractor’s perspective to contractual indemnity provisions in construction contracts.

Alliance Nationwide Exposition, The Hotel Show Pros, Offers 'Risk Free Contracts'

Exhibitor Magazine

Alliance Nationwide Exposition , The Hotel Show Pros, offers the 'Risk Free Contract,' accommodating event cancellations at any tim. WASHINGTON, DC. Company News

6 Strategies for Large Event Contract Negotiations


While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Negotiating event contracts is a great exercise in compromise. The post 6 Strategies for Large Event Contract Negotiations appeared first on Smart Meetings.

Did the FAR Lose Its Mojo in the Government Contracts World? Depends.


In Lockheed , the Army awarded two separate indefinite-delivery, indefinite-quantity, time-and-materials (“T&M”) contracts to Lockheed for various support services. Following various audits, the Government filed a complaint against Lockheed seeking more than $115 million in reimbursement based upon a claim of breach of contract. Both contracts expressly incorporated FAR provisions, including 52.232-7 addressing T&M and labor-hour contracts.

What Risk Factors Are Top of Mind for Association Event Organizers?

Velvet Chainsaw

Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. What contract concerns are you running up against?

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10 Essential Points to Include in Your Venue Contract


Why You Need a Contract as an Independent Professional


Contracts are an essential part of a successful independent consulting project, creating a sense of professionalism, encouraging communication, and ensuring a streamlined process

Risk 360: The Contract


The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. Unless your event is in the same venue in the same location during the same season, tailor the contract for every single meeting you plan. • Force majeure is when your meeting becomes “impossible, illegal, or impracticable.” For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract.

Danco secures Latitude contract

Event Industry News

The post Danco secures Latitude contract appeared first on Event Industry News. Celebrating what could be considered the best aspects of music, film, culture, poetry, theatre and everything in between, Latitude Festival began its journey in 2006. Now in planning for the 12th edition, Danco are pleased to have recently been confirmed as the primary marquee hire contractor. With over 70,000 sqft of temporary structures awarded in […].

Negotiating the Perfect Multiyear Contract


Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. With a careful eye to the details, a multiyear contract can be your friend. The post Negotiating the Perfect Multiyear Contract appeared first on Smart Meetings.

Interforce wins Henley Festival contract

Event Industry News

Security and enforcement specialist Interforce, formerly TSG, will provide uniformed patrols to ensure public safety and the prevention of crime and disorder at Henley Festival this summer. . Production manager, John Harris, met Interforce at Event Buyers Live and brought the company into Henley Festival’s restructured security model, designed to maintain its acclaimed customer service provision.