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If you’re a contracted event planner, whether it's for colleges, weddings, or a corporate setting, you know that marketing yourself is half the job. We put together three go-to strategies for driving interest, establishing relationships, and ultimately securing dream event contracts. MORE
Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Too often, our clients report that these stipulations and fees were disclosed to them after a contract had been signed. Disclose and Contract Early. MORE
And how many did I ask to sign a contract or any kind of agreement before they spoke? Contracting conference speakers just wasn’t something I did. In fact, I haven’t come across ANY formal speaker contracts in the score or more organisations in which I’ve completed event consultancy. Formalising the “contract” between speakers and event organiser. Contracting Conference Speakers is now a priority and here is why. MORE
As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The deposit is due when you sign the contract and its purpose is to ensure you follow-through with your agreement. Many times vendors state that you are responsible for the items both in and out of the contract. MORE
The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. Editor’s Note: The following is not legal advice. MORE
Thorough and appropriate contract coverage is a must. Negotiating & ContractsHannah Kinnersley. Don’t let a series of unfortunate events derail your conference. Don’t let a series of unfortunate events derail your conference. read more. MORE
attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “ COVID-19 Considerations for Meetings Contracts ” that the answer is complicated. The first step is to read your contract,” Devlin said. MORE
The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. Unless your event is in the same venue in the same location during the same season, tailor the contract for every single meeting you plan. • Force majeure is when your meeting becomes “impossible, illegal, or impracticable.” For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract. MORE
If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. MORE
event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. MORE
Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Your contract is a tool that will protect your time, reputation as well as your bank account. MORE
Contracts are an essential part of a successful independent consulting project, creating a sense of professionalism, encouraging communication, and ensuring a streamlined process MORE
Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. If the group arrived at a venue and discovered brown M&Ms present, they knew they needed to immediately check all contract stipulations — including important matters like whether the stage could actually handle the massive weight of the band’s equipment. MORE
Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. In a recent Smart Meetings webinar, “ A Legal Guide to Partnering with Suppliers ,” Lisa Sommer Devlin, a 25-year veteran hospitality contracts lawyer, shared key insights into negotiating win-win agreements with suppliers. Following are her tips for mastering contracts. MORE
Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. What contract concerns are you running up against? MORE
I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. MORE
In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Or can some of the wording in the original contract be changed? MORE
The sweeping cancellations and pandemic-related uncertainties have exposed vulnerabilities in the way third-party planners get paid, which is pushing some to redefine their contracts in order to protect their interests. MORE
Are you negotiating a venue contract for the first time or need a refresher on getting a better deal? The post Venue Contract Negotiations: A Primer for Eventprofs by EventMB Team appeared first on [link]. Venues negotiation venues venue contract negotiationHere’s what you need to know. Negotiating is something you either love or hate. You enjoy the thrill of the hunt or you wish the “money talk” never had to happen. But while you may get […]. MORE
The post Danco secures Latitude contract appeared first on Event Industry News. Celebrating what could be considered the best aspects of music, film, culture, poetry, theatre and everything in between, Latitude Festival began its journey in 2006. Now in planning for the 12th edition, Danco are pleased to have recently been confirmed as the primary marquee hire contractor. With over 70,000 sqft of temporary structures awarded in […]. MORE
In parenting, there is no written contract between the adult and to child to transfer the responsibility for the loss or damage. In construction, there should be a written contract to transfer the risk when you are stuck between a rock and a hard place. Construction Law 1), Andrew Wallace and Victoria Merritt give a contractor’s perspective to contractual indemnity provisions in construction contracts. MORE
However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. MORE
We are proud to announce that we are back working with the LGA , who are the national voice of local government, working with councils to support, promote and improve. MORE
Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. With a careful eye to the details, a multiyear contract can be your friend. The post Negotiating the Perfect Multiyear Contract appeared first on Smart Meetings. MORE
Security and enforcement specialist Interforce, formerly TSG, will provide uniformed patrols to ensure public safety and the prevention of crime and disorder at Henley Festival this summer. . Production manager, John Harris, met Interforce at Event Buyers Live and brought the company into Henley Festival’s restructured security model, designed to maintain its acclaimed customer service provision. MORE
The extended contract will see the overlay specialist continuing to deliver bespoke temporary infrastructure across Royal International Air Tattoo (RIAT). GL events UK has agreed a five-year partnership with Royal Air Force Charitable Trust Enterprises (RAFCTE). MORE
In Lockheed , the Army awarded two separate indefinite-delivery, indefinite-quantity, time-and-materials (“T&M”) contracts to Lockheed for various support services. Following various audits, the Government filed a complaint against Lockheed seeking more than $115 million in reimbursement based upon a claim of breach of contract. Both contracts expressly incorporated FAR provisions, including 52.232-7 addressing T&M and labor-hour contracts. MORE
In any type of contract work, miscommunication can arise between the contractor and client. You need a written contract to outline the terms and conditions of your service. A contract will be the go-to source in the event of a dispute. So be sure to always include these features in your event planning contract. Verbal agreements are not enough: an event planning contract will outline specific terms. A contract is your safety net. MORE
Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Lisa Sommer Devlin, an attorney who has represented hotels regarding event contracts for over 25 years, will highlight some of the most common contract mistakes that she sees in her practice and gives you tips on how to avoid legal disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. MORE
Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. MORE
Writing contracts and negotiating terms with suppliers can be tricky. In a recent Smart Meetings webinar, veteran hospitality contracts attorney Lisa Sommer Devlin shared some tips for creating win-win contracts. Here are the contract clauses you shouldn’t do without. Avoid using the name of the event as the contracting party; it is not a legal entity, and therefore cannot be held responsible if something goes wrong. MORE
Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings. MORE
While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Negotiating event contracts is a great exercise in compromise. The post 6 Strategies for Large Event Contract Negotiations appeared first on Smart Meetings. MORE
The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Conference News Featured News contract guidance Coronavirus Covid-19 mia MORE
The Meetings Industry Association has developed contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected. MORE
percent of respondents claim contract negotiations are becoming more complex. Today’s hotel meeting contracts are getting longer and longer and that would certainly indicate more specificity, if not more complexity. Whether contract trends are new or old, it is the meeting professional’s responsibility to read every single word of the contract carefully and seek advice from their legal counsel as warranted. Attrition clauses to address in your next hotel contract. MORE
Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract. Unless you are running your event planning services as a charity, it is important to set up all the payment details in your event planner contract. MORE
One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” MORE
critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. There are a few necessary clauses to include in your contracts like the Payment Terms, Cancellation Terms, and Indemnity Clause. . The contract should include a due date for the initial deposit. MORE
Most event planners want a venue contract in which everybody wins. The Latecomer believes that the real negotiation begins when the contract is ready to sign. One is very accepting of the venue’s contract terms. Smarticle. MORE
Contracts Related Topics SmartMeetings
MARCH 25, 2021
event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand.
SmartMeetings
JULY 31, 2020
If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it.
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SmartMeetings
MARCH 12, 2020
attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “ COVID-19 Considerations for Meetings Contracts ” that the answer is complicated. The first step is to read your contract,” Devlin said.
SmartMeetings
JUNE 13, 2020
In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. Or can some of the wording in the original contract be changed?
SmartMeetings
DECEMBER 24, 2020
Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.
SmartMeetings
DECEMBER 24, 2020
Has this year strengthened your relationship with the event contract? Over the months, Sheaks noticed more hotels and venues using liability waivers, along with enhancing safety protocols, revising contracts , signage and training.
Conferences that Work
DECEMBER 5, 2016
Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. If the group arrived at a venue and discovered brown M&Ms present, they knew they needed to immediately check all contract stipulations — including important matters like whether the stage could actually handle the massive weight of the band’s equipment.
Gallus Events
NOVEMBER 15, 2017
And how many did I ask to sign a contract or any kind of agreement before they spoke? Contracting conference speakers just wasn’t something I did. In fact, I haven’t come across ANY formal speaker contracts in the score or more organisations in which I’ve completed event consultancy. Formalising the “contract” between speakers and event organiser. Contracting Conference Speakers is now a priority and here is why.
EventMB
SEPTEMBER 13, 2017
Are you negotiating a venue contract for the first time or need a refresher on getting a better deal? The post Venue Contract Negotiations: A Primer for Eventprofs by EventMB Team appeared first on [link]. Venues negotiation venues venue contract negotiationHere’s what you need to know. Negotiating is something you either love or hate. You enjoy the thrill of the hunt or you wish the “money talk” never had to happen. But while you may get […].
SmartMeetings
MAY 9, 2019
Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. In a recent Smart Meetings webinar, “ A Legal Guide to Partnering with Suppliers ,” Lisa Sommer Devlin, a 25-year veteran hospitality contracts lawyer, shared key insights into negotiating win-win agreements with suppliers. Following are her tips for mastering contracts.
Endless Events
FEBRUARY 28, 2020
I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract.
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SmartMeetings
MARCH 19, 2019
Writing contracts and negotiating terms with suppliers can be tricky. In a recent Smart Meetings webinar, veteran hospitality contracts attorney Lisa Sommer Devlin shared some tips for creating win-win contracts. Here are the contract clauses you shouldn’t do without. Avoid using the name of the event as the contracting party; it is not a legal entity, and therefore cannot be held responsible if something goes wrong.
EventMB
MAY 10, 2021
The sweeping cancellations and pandemic-related uncertainties have exposed vulnerabilities in the way third-party planners get paid, which is pushing some to redefine their contracts in order to protect their interests.
Event Industry News
MARCH 16, 2020
The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. Conference News Featured News contract guidance Coronavirus Covid-19 mia
International Institute of Event Management
JUNE 18, 2020
critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. There are a few necessary clauses to include in your contracts like the Payment Terms, Cancellation Terms, and Indemnity Clause. . The contract should include a due date for the initial deposit.
ePly
JANUARY 27, 2021
If you’re a contracted event planner, whether it's for colleges, weddings, or a corporate setting, you know that marketing yourself is half the job. We put together three go-to strategies for driving interest, establishing relationships, and ultimately securing dream event contracts.
Social Tables
AUGUST 3, 2017
In any type of contract work, miscommunication can arise between the contractor and client. You need a written contract to outline the terms and conditions of your service. A contract will be the go-to source in the event of a dispute. So be sure to always include these features in your event planning contract. Verbal agreements are not enough: an event planning contract will outline specific terms. A contract is your safety net.
Connect Your Meetings
DECEMBER 6, 2018
Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Lisa Sommer Devlin, an attorney who has represented hotels regarding event contracts for over 25 years, will highlight some of the most common contract mistakes that she sees in her practice and gives you tips on how to avoid legal disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.
Capterra Event Management
JULY 25, 2017
Before those expectations are met, they must be clearly defined in an event planner contract, not only to establish certainty between you and your client, but to protect you from the ramifications of any obstacles that may come up. Here are the five things every event planner must include in their event planner contract. Unless you are running your event planning services as a charity, it is important to set up all the payment details in your event planner contract.
Canadian Special Events
DECEMBER 26, 2018
As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The deposit is due when you sign the contract and its purpose is to ensure you follow-through with your agreement. Many times vendors state that you are responsible for the items both in and out of the contract.
MeetingsNet
JUNE 18, 2020
One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.”
MeetingsNet
NOVEMBER 22, 2019
Ever been hit with fees for using an outside partner after you have signed a contract? Not sure how to contract for WiFi service? Too often, our clients report that these stipulations and fees were disclosed to them after a contract had been signed. Disclose and Contract Early.
Smart Meetings
JULY 7, 2021
The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. Editor’s Note: The following is not legal advice.
SmartMeetings
DECEMBER 7, 2017
While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. Some vendors give unreasonably short time frames to review a contract. Negotiating event contracts is a great exercise in compromise. The post 6 Strategies for Large Event Contract Negotiations appeared first on Smart Meetings.
SmartMeetings
JANUARY 18, 2018
Long-term contracts —three, five or even ten years—can save you money, especially if you book during a hotel or resort’s slower times. “A A three-year contract can mean a 10 percent savings,” says John Berglund, CEO of Mira Smart Conferencing , a management software firm in Clayton, Missouri. With a careful eye to the details, a multiyear contract can be your friend. The post Negotiating the Perfect Multiyear Contract appeared first on Smart Meetings.
MeetingsNet
JANUARY 27, 2017
Thorough and appropriate contract coverage is a must. Negotiating & ContractsHannah Kinnersley. Don’t let a series of unfortunate events derail your conference. Don’t let a series of unfortunate events derail your conference. read more.
Plan Your Meetings
SEPTEMBER 10, 2018
percent of respondents claim contract negotiations are becoming more complex. Today’s hotel meeting contracts are getting longer and longer and that would certainly indicate more specificity, if not more complexity. Whether contract trends are new or old, it is the meeting professional’s responsibility to read every single word of the contract carefully and seek advice from their legal counsel as warranted. Attrition clauses to address in your next hotel contract.
BizBash
MAY 3, 2017
In parenting, there is no written contract between the adult and to child to transfer the responsibility for the loss or damage. In construction, there should be a written contract to transfer the risk when you are stuck between a rock and a hard place. Construction Law 1), Andrew Wallace and Victoria Merritt give a contractor’s perspective to contractual indemnity provisions in construction contracts.
Velvet Chainsaw
FEBRUARY 25, 2021
Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. What contract concerns are you running up against?
BizBash
FEBRUARY 8, 2017
In Lockheed , the Army awarded two separate indefinite-delivery, indefinite-quantity, time-and-materials (“T&M”) contracts to Lockheed for various support services. Following various audits, the Government filed a complaint against Lockheed seeking more than $115 million in reimbursement based upon a claim of breach of contract. Both contracts expressly incorporated FAR provisions, including 52.232-7 addressing T&M and labor-hour contracts.
MeetingsNet
JANUARY 8, 2019
The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. Unless your event is in the same venue in the same location during the same season, tailor the contract for every single meeting you plan. • Force majeure is when your meeting becomes “impossible, illegal, or impracticable.” For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract.
BizBash
MAY 2, 2017
Contracts are an essential part of a successful independent consulting project, creating a sense of professionalism, encouraging communication, and ensuring a streamlined process
Event Industry News
MARCH 13, 2017
The post Danco secures Latitude contract appeared first on Event Industry News. Celebrating what could be considered the best aspects of music, film, culture, poetry, theatre and everything in between, Latitude Festival began its journey in 2006. Now in planning for the 12th edition, Danco are pleased to have recently been confirmed as the primary marquee hire contractor. With over 70,000 sqft of temporary structures awarded in […].
Event Industry News
JUNE 8, 2021
We are proud to announce that we are back working with the LGA , who are the national voice of local government, working with councils to support, promote and improve.
Event Industry News
MAY 29, 2019
Security and enforcement specialist Interforce, formerly TSG, will provide uniformed patrols to ensure public safety and the prevention of crime and disorder at Henley Festival this summer. . Production manager, John Harris, met Interforce at Event Buyers Live and brought the company into Henley Festival’s restructured security model, designed to maintain its acclaimed customer service provision.
Event Industry News
JANUARY 29, 2020
The extended contract will see the overlay specialist continuing to deliver bespoke temporary infrastructure across Royal International Air Tattoo (RIAT). GL events UK has agreed a five-year partnership with Royal Air Force Charitable Trust Enterprises (RAFCTE).
Velvet Chainsaw
APRIL 13, 2020
However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated.
Event Industry News
MAY 26, 2020
The Meetings Industry Association has developed contract and cancellation guidance to help mitigate the impact of COVID-19 on future bookings and ensure all parties are protected.
Event Leadership Institute
FEBRUARY 17, 2020
Most event planners want a venue contract in which everybody wins. The Latecomer believes that the real negotiation begins when the contract is ready to sign. One is very accepting of the venue’s contract terms. Smarticle.
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