SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 97

Meetings Contracts Hotels Travel 97

MeetingPool

OCTOBER 5, 2017

As an event professional, you have likely seen your fair share of hotel AV contracts. Often, it’s tempting to just sign on the dotted line, especially since it means you don’t have to hunt down your own equipment and technicians. But, you shouldn’t always default to what the venue has to offer, as you might […].

Contracts 69

Contracts Hotels Venues Meeting Planning 69

MeetingsNet

MARCH 7, 2024

After covering the meetings industry for 32 years, one of the few things I know for sure about this business is that nobody would hire me to be a meeting planner. My mind simply does not work that way, and I am truly impressed by those who can do all those things and produce a satisfying experience for attendees and other stakeholders.

Negotiating 59

Negotiating Contracts Financial Education 59

Smart Meetings

OCTOBER 5, 2022

The free program touches on topics, in the form of webinars, from the basics of meeting planning to more complex topics, such as event technology and sustainability. The first GDP University webinar, Planning 101 in Today’s Reality (Part I), took place Oct. The course’s second part will be held Oct. 25 at 11 a.m.

Education 116

Education Contracts Sustainability Risk Management 116

Coterie Spark

AUGUST 19, 2022

Go over contract terms in-depth with your vendors, whether it’s off-site venues, your A/V team, or even videographers. If you MUST sign early to lock in their best rates, clarify if there are any penalties for amending the contract — you might sell more or fewer tickets than expected. Read the Fine Print. Engage the Experts.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. The mostly volunteer committee had not realized how much work it would be to plan a successful conference. One of my first tasks was to review what was already in place, committed to and contracts signed. I came on board only a few months before the event.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Master the Event

JANUARY 9, 2024

Breaking into the meeting planning business takes a mishmash of education, experience and passion. It seems almost everyone I meet lately appears to have an interest in meeting planning and a meeting planner career. Immerse yourself in all things meeting planning.

Meetings 40

Meetings Site Selections Meeting Planning Contracts 40

Smart Meetings

DECEMBER 13, 2023

Mason continues, “We are not experts in that space, so we are partnering with other organizations in order to provide our meeting planning members with tools and resources to be to be able to address that emerging opportunity.”

Association Meetings 105

Association Meetings Meetings 2026 Healthcare 105

Smart Meetings

DECEMBER 23, 2021

Guest safety has become a focal aspect of incentive travel planning. What contracts need to include and how to negotiate those from third parties. As a result, travel planners are shifting the focus to their budgets and contracts with third parties. Costs are changing and budgets must follow suit.

Travel 98

Travel Contracts Negotiating Hotels 98

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

PCMA Convene

APRIL 28, 2020

If they have a live meeting planned in 2020, Colangelo said, they see that they must take it down — like a house, brick by brick. In fact, the biggest hindrance to association meeting planning right now is that “time is ticking away,” Colangelo said. What is the plan: Hit pause? Punt to fall?

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. So it’s very important in the planning stages that each and every small item is addressed. Look for Substance in a Conference Planning Guide. Are they free?

Conference Planning 40

Conference Planning Conference Food and Beverage Contracts 40

Connect Your Meetings

AUGUST 15, 2017

For many organizations, using meetings procurement companies (aka, third-party planners) like HelmsBriscoe and ConferenceDirect for site selection, contracts and other meeting planning functions is crucial to executing a successful event. Jacki Bennis, Square One Meeting Planning. “As

Site Selections 81

Site Selections Contracts Meeting Planning Hotels 81

Smart Meetings

JANUARY 2, 2024

Q: Why is meeting planning so important for businesses? A: I really thrive on looking at a business as a whole and figuring out how meetings can affect your business outcomes. Not a lot of places have meetings as a part of their strategic plan. ShePlans Co. needed an opportunity for growth, and it just aligned. [We]

Meetings 52

Meetings 2023 2024 Hospitality 52

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Director of Sales at a venue, usually who will be negotiating your contract with. An amendment to a contract, such as a new guarantee or an amendment to the room block.

Food and Beverage 63

Food and Beverage Meetings Contracts Negotiating 63

Smart Meetings

NOVEMBER 15, 2022

“It should be really obvious that we aren’t just order takers,” she said, putting the enhanced role of the corporate meeting professional in perspective. “We We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Choices, Choices.

Financial 98

Financial Insurance Medical Meetings Contracts 98

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. Meetings & Tradeshow Automation. These are a few of our most popular webinars from 2016.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Master the Event

DECEMBER 12, 2023

Over the last couple of decades the event, conference,meeting planning industry has exploded. In every major city (and smaller ones) there are hundreds, if not thousands, of companies that specialize in event planning. Many tour guides work on a contract basis and therefore have the option of who they are working for and when.

Event Planning 40

Event Planning Contracts Transportation Entertainment 40

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. Plan for future COVID-19 variants (and new pandemics). To date we’ve had several COVID-19 variants play havoc with our in-person meeting plans.

Meetings 329

Meetings Airlines 2021 Travel 329

Connect Your Meetings

MAY 4, 2017

What I do: TDCAA has meetings every month, with the exception of October. Along with my counterpart, my responsibilities include contracting hotels, ensuring on-site logistics meet contract requirements and processing foundation payments. As a 2017 40 Under 40 honoree, Scott discusses her passion for the events industry.

Contracts 76

Contracts Hotels Government 2017 76

SmartMeetings

FEBRUARY 17, 2021

My event management company was hit hard, and I was hindered after having contracted COVID-19 myself (it’s no joke—take it from a long-hauler still feeling the effects a year later). While the program is new, it feels familiar, thanks to the experienced instructors and relevant content. That challenge, of course, became painfully obvious.

Event Management 111

Event Management Management Meetings Tourism 111

EventMB

JUNE 22, 2022

Meeting planning professionals are only too familiar with the painful process of long email chains when it comes to drilling down into the content they need to host their event. Say you have 20 employees coming from out of town, two of whom are bringing spouses. An End to Tedious Email Requests.

Meetings 160

Meetings Hotels 2020 B2B 160

Plan Your Meetings

MAY 4, 2020

Meeting Executive Re-Think Tank on Lessons Learned & Continued Impact ”. Reduce Stress from Meeting Planning by Knowing Who to Trust ”. Dealing with Coronavirus and other Calamities in your Contracts. “Addressing Uncertainty Through Safety: New Guidance for the Industry”. Avoiding Burnout and Managing Stress ”.

2020 36

2020 Risk Management Contracts Tourism 36

Connect Your Meetings

MARCH 21, 2018

You’ll learn what value-added items and upgrades can be negotiated and contracted to further extend your budget. Speaker Bio: Tom Pasha has been recognized as one of the top event planners in the planning industry. You’ll see how banquet accounting works to see ways to confirm accuracy in the final invoice.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

Smart Meetings

MARCH 17, 2022

War, Covid hot spots, inflation, ongoing supply chain issues and “The Great Reshuffling,” which he believes is a more accurate representation of what is being called The Great Resignation, will continue to push meeting professionals to get creative about contracts, budgeting and delivering value.

Tourism 105

Tourism Banking Contracts 2019 105

Smart Meetings

MARCH 17, 2022

War, Covid hot spots, inflation, ongoing supply chain issues and “The Great Reshuffling,” which he believes is a more accurate representation of what is being called The Great Resignation, will continue to push meeting professionals to get creative about contracts, budgeting and delivering value.

Tourism 98

Tourism Banking Contracts 2019 98

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 125

Meetings Airlines Education Hospitality 125

PCMA Convene

MAY 8, 2020

He’s been speaking with four potential sites about hosting the two-day event, including the Dana Farber Center, another health-care facility, a hospital, and a small meeting venue. Each of those venues, he said, has told him they are “fine” with the meeting’s stipulations. live , for The Voice of Healthcare.

Healthcare 114

Healthcare 2021 Meeting Planning 2020 114

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. New meeting professionals learn quickly when they are forced to deal with angry attendees, act sociable even when exhausted, network at every turn, deftly negotiate contracts and more.

Risk Management 78

Risk Management Negotiating Travel Contracts 78

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Smart Meetings

APRIL 7, 2023

Oxford Economics’ Savelli explained that during past recessions, room demand overreacted, with sometimes twice as much of a contraction as the economy overall. Let’s take a deeper dive into why events and business travel might float above the turbulence. Travel Priorities First, some history.

Travel 98

Travel Banking 2025 Hospitality 98

SmartMeetings

OCTOBER 21, 2021

Simultaneously, full-time, part-time and contract planning positions were slashed as “not needed.”. At the risk of being a bit self-serving (and maybe even a little smug), I’ve been singing the praises of having a dedicated person on the event or meeting planning team responsible for technology for, literally, years.

Meetings 92

Meetings 2020 Technology Advertising 92

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 82

2017 Contracts Negotiating Meetings 82

Endless Events

JANUARY 25, 2019

This will greatly impact the event and meeting planning industry because planners will now only have 1 technology option at hotels, limiting options for flexibility in their venue selection process. The acquisition could turn out to be really good for meeting planners and hotels. major markets.

Event Technology 110

Event Technology Technology Meetings Hotels 110

SmartMeetings

JANUARY 21, 2021

When I first heard about it, I was at an NCBMP board meeting, planning the annual conference that subsequently went virtual in November. Our interactions are bigger than booths and contracts. There is a lot of sadness and uncertainty, and sometimes people just need to hear it’s going to be all right.”.

Travel 82

Travel Tourism Contracts Meetings 82

SmartMeetings

NOVEMBER 28, 2016

Just about anything can happen at a meeting—a broken shoe heel, contract confusion , a sudden headache or the dreaded dead phone battery. To help, we’ve created a handy list of things meeting planners should find useful. Need to find a specific detail buried in the fine print of a hotel contract ? Sound familiar?

Meetings 52

Meetings Contracts Social Media Event Apps 52