Connect Weekly: A Conference Designed for Live Streaming, Planner Advice for Hong Kong & More

Aventri

Welcome to another edition of Aventri's Connect Weekly column, where we share the top five news stories from the week that today's meeting and events planners should know. We aim to cover everything from the worlds of events, technology, business, marketing, social media, travel, hospitality and beyond. Check out the top stories from the week of August 12, 2019. Event Technology featured

Designing conferences to solve participants’ problems

Conferences that Work

What makes attending conferences worthwhile? As I described in Conferences That Work , the two most common reasons for attending conferences are to learn useful things and make useful connections. But there are numerous other ways that conferences provide value to stakeholders.

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Hit the Road for Your Next Meeting in the Midwest’s Coolest Venue

Planner WIre

Conference Design SIte Inspection Notes

2017 28

Evolve into a Caretaker of Content

Velvet Chainsaw

Imagine designing your next conference or annual meeting from scratch around content instead of picking up the template you’ve been using for years and tweaking it. Please stop designing content for events and start thinking about designing events for the content.” If you, as an organizer of a conference, want the audience to embrace your content and share it, they have to own it, Kothari added.

2017 155

A Quick Guide to Conference Badging

Eventbrite UK

The post A Quick Guide to Conference Badging appeared first on Eventbrite UK Blog. At the Event Conference Design Event Management Featured February IT / Technology Operations / Logistics badges badging onsite registrationWhat's the right badging solution for your event? We run you through the 3 main options to help you make the right choice.

2017 76

The Conference Director’s Branding Worksheet

Eventbrite UK

Great conferences have strong brands. The post The Conference Director’s Branding Worksheet appeared first on Eventbrite UK Blog. August Conference Design Event Promotion Featured Free Resources Leadership / Management Marketing Template branding Ticket SalesUse this worksheet to run through the exercises that will help you create a stand-out event brand.

2016 69

Conference and Event Sponsorship Guide

Planner WIre

Conference Design SponsorshipIf money appeared out of thin air, then there wouldn’t be a need for sponsorship. Of course, building sponsorships is a reality and part of the business if you routinely host events.

Tips for Safe Conference and Event Travel

Planner WIre

Conference DesignStephenie Rodriguez knows a thing or two about traveling safely. The CEO of Mighty Media Group Pty Ltd and founder and CEO of JOZU for WOMEN spends a considerable amount of time on the road amassing a wealth of travel experience traveling as a woman.

Learner- And User-Design Key To Next-Gen Audiences

Velvet Chainsaw

Wikipedia defines design as the creation of a plan or convention for the construction of an object, system or measurable human interaction (as in architectural blueprints, engineering drawings, business processes, circuit diagrams, and sewing patterns). So, when you read the word design , what pops into your mind? Fashion Designers? Interior design? Graphic design? Meeting and conference professionals? Learning Experience Design (LXD).

2018 176

Making large scale change happen

Conferences that Work

Here’s the text version: Read the full article at Conferences That Work The post Making large scale change happen appeared first on Conferences That Work. Related posts: Face The Fear—Then Change Your Conference Design! Want to see my 6 minute 40 second Pecha Kucha presentation Face The Fear—Then Change Your Conference Design!

2019 157

[Webinar] It’s Time to Shake Things Up at Your Next Event

Velvet Chainsaw

EDT for the Reston Herndon Meeting Planners, “Ready or Not, Here They Come: 5 Post-Pandemic Conference Design Changes.”. Association Insights Hybrid & Virtual ask me anything Dave Lutz hybrid conferences meeting planners post-pandemic events Reston Herndon

2021 195

21 Table Setting Ideas for Your Conference Dinner

eventplanner

Conference design goes beyond venue decorations, networking dynamics, and knowledge sessions. While those are all important, you’ll also want to surpass your attendees’ expectations and make sure they enjoy every activity you’ve planned, including the con

5 Post-Pandemic Conference Program Design Changes

Velvet Chainsaw

As it becomes more apparent that face-to-face events will return in some form this year, conference organizers have an opportunity to make changes that would have been more difficult to sell up the ladder in the past. Long-term traditions can deter next-generation conference participants.

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The Conference Arc — the key components of every successful participation-rich conference

Conferences that Work

Traditional conferences focus on a hodgepodge of pre-determined sessions punctuated with socials, surrounded by short welcomes and closings. Such conference designs treat openings and closings as perfunctory traditions, perhaps pumped up with a keynote or two, rather than key components of the conference design. This arc creates a seamless conference flow where each phase builds on what has come before.

2018 138

Free workshop — Experience The Three Questions, Friday, June 26

Conferences that Work

I’m leading a free online workshop on Friday, June 26, 12 – 2 pm EDT, that will give you a unique opportunity to experience The Three Questions : in my opinion, the best way to open a conference designed for active learning, connection, and engagement.

2020 172

Facilitating change: The power of sharing our experience

Conferences that Work

Read the full article at Conferences That Work The post Facilitating change: The power of sharing our experience appeared first on Conferences That Work. Related posts: Buy my new book—The Power of Participation—before July 1 at never-to-be-repeated prices I’m happy to announce that my new book—The Power of Participation: Creating Conferences That Deliver Learning, Connection, Engagement, and Action—will be available for purchase in all formats and outlets on.

2019 137

Adrian Segar Speaker Tips Interview

Conferences that Work

Read the full article at Conferences That Work Related posts: Participate! The key to successful 21st century conferences Attend Participate!, June 2, Indianapolis and you'll leave with the key to successful 21st century conferences: knowing how to truly satisfy attendees by adding effective participation, learning, connection, and engagement to. Face The Fear—Then Change Your Conference Design! After a one-day Participate!

Design your meeting BEFORE choosing the venue!

Conferences that Work

I love my meeting design clients, but there is one mistake I see them making over and over again. Clients invariably ask me to help design their meeting after they’ve chosen a venue! Read the full article at Conferences That Work. Face The Fear—Then Change Your Conference Design! Want to see my 6 minute 40 second Pecha Kucha presentation Face The Fear—Then Change Your Conference Design!

2017 143

Lessons from Anguilla — Resilience in the Face of Disaster

Conferences that Work

Read the full article at Conferences That Work Related posts: A birthday present for you on the 21st anniversary of Conferences That Work What a long strange trip it’s been The first Conferences That Work event was held June 3–5, 1992, at Marlboro College, Vermont. Face The Fear—Then Change Your Conference Design! Want to see my 6 minute 40 second Pecha Kucha presentation Face The Fear—Then Change Your Conference Design!

2018 126

An innovative conference competition format

Conferences that Work

My Dutch friend and expert moderator, Jan Jaap In der Maur , recently shared an innovative format for an in-conference pitch competition he devised for the Conventa Crossover Conference , in Ljubljana, Slovenia: “There were also the Conventa Crossover Awards. Traditionally, this kills the dynamics of every conference: there were 16 finalists, who all had to be given the opportunity to pitch.

2018 106

Events operate by stories

Conferences that Work

Just as good stories have a story arc , coherent events have a conference arc. It’s incumbent on all of us who create and design events to think carefully and creatively about the stories our events tell. Read the full article at Conferences That Work The post Events operate by stories appeared first on Conferences That Work. Related posts: Face The Fear—Then Change Your Conference Design! Events operate by stories.

2019 157

If You Build It, Will Teams Come?

Velvet Chainsaw

In the first , we looked at why it’s a smart conference strategy. In this post, we’ll explore how to design, promote and execute it for your next conference. Since our work culture is mostly team-based, it’s about time we reflected it in our conference design. Design for Team Learning. Design the room layout to accommodate teams of four to six sitting together, which will help expedite and enhance knowledge sharing and change management.

2019 231

Five reasons NOT to use a Conferences That Work meeting design

Conferences that Work

I’ve been promoting the Conferences That Work meeting format for so long, that some people assume I think it’s the right choice for every meeting. two meeting types and three situations when you should NOT use a Conferences That Work design: — Most corporate events. As a result, many conference attendees have not encountered these designs before and have not experienced how effective they can be in creating valuable connections and learning with their peers.

2016 180

Three better alternatives to the conference lecture

Conferences that Work

Ah, the ubiquitous conference one-hour lecture. As an example I’ll use a three-day conference I’m currently designing. Here are three session formats we’re using for the middle of the conference arc. In my experience, each of them is far more effective than a traditional conference lecture. Image attribution: Marisha Aziz Read the full article at Conferences That Work Related posts: Face The Fear—Then Change Your Conference Design!

2018 169

Some models of change are better than others

Conferences that Work

The Hole-in-the-floor model of change implies that a carefully designed, top-down, controlled process can create an instant change. Traditional conference designs also adopt this model. How can we work on facilitating change in our lives?

2020 222

We are biased against truly creative event design

Conferences that Work

A “creative” event design is one with a novel venue and/or decor and lighting and/or food and beverage. Consequently, planners restrict the entire focus of creative event design to novel visual and sensory elements. Truly creative event design We are biased against truly creative event design. I’ve experienced plenty of bias against comprehensive event design since I began developing participant-driven and participation-rich meetings in 1992.

2018 173

Designing 21st Century Conference Learning Experiences And Spaces

Velvet Chainsaw

Our conference learning spaces affect our audience. We must learn to think like designers. Then we can focus on changing our conference participants’ learning spaces with the right goal in mind—nurturing their learning. We are designing them to foster, nurture and amplify our participants’ learning. Are You Putting Lipstick On Outdated Conference Education Models And Calling It A Success? Think About These As You Plan And Design.

2017 196

How to help meeting design clients figure out what they really want and need

Conferences that Work

Recently, a client asked for help designing a new conference. The needs assessment trap Conference design clients who “know what they want” have already decided on their “ why? It’s an honor to work on a classic Conferences That. Conferences That Work goes to Japan! The first Conferences That Work peer conference held in Japan begins today! Great — a client who doesn’t know what they want!

5 Program Design Changes to Add Value to Your Conference

PCMA Convene

Hallway conversations are going to be even more highly valued in future conferences, Dave Lutz says, so planners should consider chopping 15 minutes off of concurrent sessions to create longer breaks. 5 Program Design Change Trends.

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The Conference Debt You Cannot Afford

Velvet Chainsaw

There is one debt every conference organizer must face and vanquish. It can cripple a conference. Organizational debt—the interest your conference pays when its structures, policies, procedures, practices, committees and leadership roles stay fixed and accumulate even as the world around it changes.* Anyone striving to build a 21st century sustainable conference needs to understand organizational debt, how it impacts their event and how to prevent it.

2018 150

Cloth Hall Court to host sell-out cyber security conference

Event Industry News

The newly AIM Gold awarded Cloth Hall Court by Well Met will welcome around 300 delegates tomorrow, Friday 26 January, for the very first dedicated conference designed for cyber security experts. The BSides conference has been organised by students from Leeds Beckett University’s School of Computing, Creative Technologies and Engineering, along with the university’s Ethical Hacking Society. Conference News

Hybrid Meetings Doomed to Failure? Not So Fast

Velvet Chainsaw

I’ll admit that in 2011, when the Virtual Edge Institute (now called the Digital Experience Institute) first co-located its conference with the Professional Convention Management Association’s Convening Leaders, the experience fell flat for me. The speaker, Sourabh Kothari, also a DES, presenting on how content should drive conference design , welcomed the virtual audience, but didn’t dwell on us.

2017 161

Getting More Value from Conference Keynote Speakers

Velvet Chainsaw

How your audience responds will have a direct impact on your conference’s brand image and credibility. From a conference design perspective, we believe the current best practice is to bookend your conference by opening with a strong-thought provoking speaker and closing with inspiration. This model sets the tone your conference and then sends the participants off with an emotional high.

Dear Adrian — How does group size impact process design?

Conferences that Work

Another issue of an occasional series— Dear Adrian —in which I answer questions about event design, elementary particle physics , solar hot water systems, facilitation, and anything else I might conceivably know something about. Steve, I like your question because it highlights a key tension inherent in group process design: the tension between intimacy (going deep with a few) and discovery (uncovering the possibilities of the many). Read the full article at Conferences That Work.

2016 172

If You Design Conference Experiences, Read This!

Velvet Chainsaw

We design experiences for our customers. So why don’t we design experiences for ourselves? As conference organizers, why can’t we also have a fun, fulfilling, and collaborative experience planning and designing the conference? Six Ways To Design Your Experience Too. Here are six ways to focus on designing your team’s experience during your next conference planning process. Read more about embracing your conference as a giving field here.

How Social Media Examiner Grew Conference Volunteers by 200%

InitLive

Social Media Marketing World , held by Social Media Examiner (SME), is a conference designed for social media experts. InitLive also made it possible for leaders in the volunteer team to be designated as Role Managers. Success Story Conference Event Management

Event design is not just visuals and logistics

Conferences that Work

BizBash consistently uses the term “event design” to mean “ visual design” As an example, consider the 2016 Design Issue. The cover proclaims “What’s Next in Event Design?” While its article “ 8 Fresh Faces of Event Design 2016 ” says it is about “ industry newbies who dream up and create an event’s visuals as opposed to those that handle the logistics like a planner” , this really misses the point.

2016 120

Mediocrity Is Your Biggest Conference Competitor

Velvet Chainsaw

Your real conference competition is not that event held six months after yours. Today’s technology driven, hyper-connected, instant gratification, real-time world puts you as a conference organizer in a difficult position. You’re expected to deliver highly participatory, forward-thinking, experience-driven, sensory-laden, learner-centered, performance-focused conferences that move the needle for your customers. Have you normalized conference mediocrity as acceptable?

2017 181

Lessons for #eventprofs from an improv and mindfulness workshop — Part 1

Conferences that Work

In this two-part article I’ll share a little of my experience and takeaways, followed by their relevance to event design ( red ). Although that opportunity had to be passed up—PCMA made me an offer I couldn’t refuse: facilitating the 2015 PCMA Education Conference —I made it to the 2016 workshop. After a three-day introductory workshop at BATS, I attended two four-day Applied Improvisation Network World Conferences (San Francisco 2012 and Montreal 2015).

2016 128

Panels as if the audience mattered

Conferences that Work

I’m in San Antonio, Texas, having just run two 90-minute “panels” at a national association leadership conference. Each session was designed to discover and meet wants and needs of the executive officers and volunteers of the association’s regional chapters’ members in an area of special interest. At the conference sessions I design and facilitate, everyone is “up there” instead of “down here.”

2016 122