Good meeting design is cheaper than special effects

Conferences that Work

Far too much money is spent on meeting glitz at the expense of good meeting design. But the race to spend more and more on special effects…it might be worth more to take the time and invest the effort to design something great instead.”

Which meeting design books should I buy?

Conferences that Work

Here are five meeting design books I especially recommend. Into the Heart of Meetings: Basic Principles of Meeting Design ( ebook or paperback ). There are methods of meeting process design in this book I’ve seen nowhere else. (To

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How The Hague Is Helping Event Professionals With Meeting Design

EventMB

The average employee attends approximately 62 meetings per month. Multiply that by 12, and you already have an impressive yearly figure – yet this is only a tiny part of more than three billion annual meetings, worldwide. The post How The Hague Is Helping Event Professionals With Meeting Design by The Hague Convention Bureau appeared first on [link]. Meeting Design meeting design event experience event engagement event destination meeting venues event impact

The production line approach to meeting design

Gallus Events

I have always used the metaphor of a production line to explain the need for meeting design. Throughout my articles and presentations on meeting design I have used the production line metaphor to demonstrate that, without a “design” element, a standard product just rolls off the line, often with not much thought, love or specialisation. The production line approach to Meeting Design. Gallus Events visits Meeting Design

Make the meeting bigger!

Conferences that Work

Most of the event industry and our clients continue to assume that if you can make the meeting bigger it’s a good thing. Online and hybrid meetings have seen less drastic reductions. The event industry unduly focuses on large meetings.

2022 251

Competent logistics are the new meeting minimum

Conferences that Work

My work at a pre-con is different from that of a typical meeting planner since I focus on the meeting’s design and facilitation. I’ve been convening meetings for decades, though, so I know a fair amount about meeting planning.

2022 277

Hub and spoke meetings

Conferences that Work

Ever since my first encounter with the hybrid hub and spoke meeting topology at Event Camp Twin Cities in 2011, I’ve been a big fan of the format. Yesterday [see below], I realized that hub and spoke is a great format for purely online meetings too.

2021 283

How to help meeting design clients figure out what they really want and need

Conferences that Work

Recently, a client asked for help designing a new conference. The needs assessment trap Conference design clients who “know what they want” have already decided on their “ why? Event design Eric de Groot exploring design meeting design process Mike van der Vijver needs visualization wantsGreat — a client who doesn’t know what they want!

An Audience-First Approach to Meeting Design

SmartMeetings

Meeting planners face the same problems as social media managers—competing for the time and attention of potential attendees. As these experts work to understand changing consumer trends, preferences and behaviors, considerations must be made into meeting design to craft a truly relevant event, which target audiences will not want to miss. Consider these three key trends and how they can positively impact meeting design.

Presentation versus interaction at meetings

Conferences that Work

What is the mix of presentation versus interaction at your meetings? Traditional meetings focus heavily on presentation. Presentation versus interaction at meetings. But our meeting designs, in large part, haven’t changed to reflect this shift in cultural awareness.

2021 194

Meeting Design: Trends, Technology and Tactics to Plan More Effective Events [Free Report]

EventMB

Meeting Design is the next biggest thing in the event industry. Download our new report with new research into how event planners design their meetings and events. I shared in January how Meeting Design was going to be the most revolutionary force changing the event industry. The post Meeting Design: Trends, Technology and Tactics to Plan More Effective Events [Free Report] by Julius Solaris appeared first on [link].

Five reasons NOT to use a Conferences That Work meeting design

Conferences that Work

I’ve been promoting the Conferences That Work meeting format for so long, that some people assume I think it’s the right choice for every meeting. two meeting types and three situations when you should NOT use a Conferences That Work design: — Most corporate events. The function of such meetings is primarily top-down : effectively communicate management objectives, answer questions, and get employee buy-in.

2016 179

Virtual Meeting Design: How to Run Your First Online Festival

Eventtia

On Wednesday, October 21st Spitche, MeltinLab, and Eventtia will be joining forces to host Get Together , a summit for marketers seeking new ways to connect, build communities, and create powerful experiences, all online. Event Marketing

3 Tips for Shifting to an Architectural Model for Meeting Design

Smart Meetings

Just as an architect designs a house after asking the owners a series of questions about how they will use it and then leaves it to the contractor to take care of the important, but separate logistics of actually building it, Eric de Groot, managing partner of Mind Meeting , suggests that meeting designers craft experiences after asking attendees probing questions and leave it to others to manage the execution. Real meetings are all about content,” he says.

Humanity’s problem is a meeting problem

Conferences that Work

I think it’s also a meeting problem: “The real problem of humanity is the following: we have Paleolithic emotions, medieval institutions, and god-like technology.” And so it goes with meetings. It’s why businesses sponsor meetings.

2021 196

Control versus freedom at meetings

Conferences that Work

How can we design the optimum balance between control versus freedom at meetings? Note that I’m not suggesting meeting professionals give up any attempt to control what happens at their events. Creating events that truly meet participants’ wants and needs.

2021 217

Lessons from Anguilla: What meeting designers can learn from religious services

Conferences that Work

And yes, I admit it, during the second day of my vacation while enjoying the harmonies I hear, I’m jolted to think about religious meeting design…. Religious services are thought to be around 300,000 years old — by far the oldest form of organized meeting that humans have created. We know little about prehistory religious services, but the meeting designs used by the major world religions today date from the Middle Ages.

2017 130

5 Trends That Are Changing Meeting Design

PCMA Convene

Kate Fairweather (right) and Amy Blackman present results from “The Future of Meetings and Events” report at Convening Leaders 2019 in Pittsburgh. When Marriott and the PCMA Foundation joined together to update research on the trends that can be expected to transform meetings and events in the future, they made the decision to look everywhere except within the industry. This means designing with the end user in mind. Multimodal Design. More Meeting Trends.

New Research Considers Human-Centered Meeting Design

PCMA Convene

That observation is at the heart of a new study that Sperstad, program director of the meeting and event management degree at Madison College, is writing with Amanda Cecil, Ph.D., Our goal is to pique curiosity and to shed light in areas that [meeting professionals] wouldn’t normally think of.”. Meetings and events are the strongest way to influence someone, because 95 percent of communication is nonverbal. EVENT DESIGN. “My

Best in Show 2019: Inspiring Examples of Meeting Design

PCMA Convene

Following the links below, you’ll find examples of how event strategists used one tool at their disposal — their creativity — to design those kinds of memorable and meaningful events. American Society of Hematology asked participants at its annual meeting to share — through art — their answers to the question, “What Keeps Your Heart in Medicine?”. Event Strategy & DesignFor this year’s Best in Show feature, we switched gears.

2019 59

8 Takeaways From the Democratic National Convention Virtual Event

EventMB

Virtual Events Meeting Design virtual events EventProfs meeting design eventindustry eventmanagementThe Democratic National Convention (DNC) just wrapped up, and for the first time ever, it was in a virtual event format.

2020 195

Two novel hybrid meeting formats

Conferences that Work

I’ve been writing about hybrid meetings for a long time; my first post was in February 2010. The COVID19 pandemic created an explosion of interest in hybrid meetings, and the marketplace and event professionals are still defining what “hybrid” means. (No,

2022 295

Bringing a ‘Sense of Place’ to Meeting Design

PCMA Convene

The appetite for experiential tours among those who come to Portland for meetings and conventions has grown noticeably in the last two years, Morgan said. Morgan’s observations are mirrored in the insights from “The Future of Meetings and Events ” report, a joint research project between Marriott and the PCMA Foundation, which identified five major, future-oriented consumer trends and market forces that will be transforming meetings and events in the years to come.

17 Meeting Ideas to Encourage Learning Retention

EventMB

Meetings are a necessity in terms of everyday working life and also creating smaller gatherings or workshops as part of a larger business event can be fruitful if done right. The post 17 Meeting Ideas to Encourage Learning Retention by EventMB Team appeared first on [link]. Ideas meetings meeting planners meeting design meeting profs meeting learning meeting facilitation corporate learning learning ideas meeting ideas corporate meetings

2018 112

What Meeting Profs Can Learn from Pop-Up Immersive Art Experiences

Smart Meetings

What can meeting professionals learn from this popular pop-up social media craze? Why not transform the welcome reception into a jungle or beach to fit your meeting theme and put everyone in a fresh frame of mind?

2021 91

The four meeting professionals you meet in heaven

Conferences that Work

The essential characteristics of meeting professionals. If there is a heaven on earth in the event industry, there are four essential characteristics of successful meeting professionals you’ll meet there. So, good meeting professionals obsess about details.

2021 262

Three ways to create truly surprising meetings

Conferences that Work

Experienced meeting planners know that every meeting has its share of unexpected surprises. Minimizing surprises like CoffeeGate is default behavior for meeting planners. Surprising Meetings But not all meeting surprises are bad. Because meeting professionals want to minimize the likelihood of unexpected surprises during execution of the events, there’s a tendency to unconsciously minimize planned surprises for the attendees.

2018 146

The fairest rules for meetings

Conferences that Work

What are the fairest rules to use when running meetings? ” I think it’s reasonable to concentrate on fairness to participants : the majority of those involved with the meeting. Status and power at meetings. I introduce the third agreement at meetings…. …by

2021 244

Design your meeting BEFORE choosing the venue!

Conferences that Work

I love my meeting design clients, but there is one mistake I see them making over and over again. Clients invariably ask me to help design their meeting after they’ve chosen a venue! Face The Fear—Then Change Your Conference Design! Want to see my 6 minute 40 second Pecha Kucha presentation Face The Fear—Then Change Your Conference Design! Event design meeting design venue contracting venue selection

2017 136

Working with suppliers and practitioners at meetings

Conferences that Work

Over the years I’ve designed and facilitated hundreds of meetings. One of the most common issues I address that is rarely acknowledged openly is the tension between the wants and needs of suppliers and practitioners at meetings.

2022 206

An Event Planner’s Guide to Engaging Room Layouts

EventMB

Find out which are the best seating layouts for different events and some ways to mix it up with more unusual layouts to increase engagement in meeting design. When planning an event or meeting, one of the hardest parts […]. Meeting Design conferences venues meeting design event formats room layout seating layout event layout furniture facilitator discussion groups group work

2017 133

Review of Butter, a smooth meeting platform for facilitators

Conferences that Work

Companies bombard me with offers to check out online meeting platforms. Butter is an online meeting platform that is designed to support the facilitation of great interactive meetings. So here’s my review of Butter, a meeting platform for facilitators to shine.

2022 156

The Next Biggest Thing In Events

EventMB

Meeting Design Event Design future meeting design next big thing trendsWhat’s the next biggest thing in the event industry? Hint, it may not be what you are thinking about. I get this question at every event, interview, webinar, guest post I participate in. It’s a question I hate. I hate it because it forces me to make predictions. Something I despise with all of myself. […].

2016 145

Designing an online memorial service

Conferences that Work

I am designing an online memorial service, to be held later this month. Under pandemic conditions, former alumni, faculty, staff, and other friends of the institution cannot even meet in person to grieve. So I decided to design and run an online memorial service.

2020 217

4 Ways to Leverage Virtual Event Design to Increase Engagement

EventMB

High production value — including quality event design — is incredibly important when it comes to matching live engagement online, which almost half of eventprofs struggle with when sourcing virtual tech. Here are 4 design ideas from recent online events to enhance the virtual experience.

2020 152

16 Inevitable Ways To Make Event Attendees Happy

EventMB

Meeting Design attendees event planning customer service EventProfs user experience meeting design event attendees attendee satisfactionAs event planners we strive to make our event attendees happy and make a long lasting impression. Here are 16 ways to give a nice fuzzy, warm feeling to your guests. Attendee happiness is not something that happens by accident, it is something that takes a lot of planning! To plan the best event ever, […].

2017 128

12 Ideas to Help Attendees Manage Information Overload at Events

EventMB

Meeting Design attendees meeting design information overloadProtect your attendees from information overload, which can cause mental paralysis and lack of focus. Don’t allow too much of a good thing to ruin your event. Here are a few ideas to keep that from happening. If your event is a good one, chances are there’s a lot to do. The days/hours are packed […].

Why our meetings are still full of lectures

Conferences that Work

Why are our meetings still full of lectures? When the leading candidate for the Mayor of New York City has this take on how people learn, perhaps it’s not so surprising that we’re still sitting through endless broadcast-style sessions at meetings and conferences.

2021 266

How SEO Firm Moz Successfully Reimagined Its Flagship Event as Virtual

EventMB

Meeting Design Event Technology event technology EventProfs eventindustry eventmanagementMoz recently pivoted their 15th annual MozCon to virtual in less than three months.

2020 148

7 Steps to Align Face-to-Face Meetings with Organization Strategy

EventMB

Because we’ve done it every year is not a good reason to run a meeting! The post 7 Steps to Align Face-to-Face Meetings with Organization Strategy by Eric Rozenberg appeared first on [link]. Event Management C-Level Executive C-Suite event management Meetings Design Meetings Management Strategy ExecutionNow more than ever we need to get a greater return from our events.

2016 120