Association Meeting Minutes: The Dos and Don’ts

StraussCA

One thing all associations have in common is the recording of meeting minutes. Minutes are an official record of actions that the board or committee took at a meeting. Minutes are taken at all meetings whether they are board, committee, or member meetings.

Association Meetings Up, Attendees Down

SmartMeetings

There were more international association meetings than ever last year, but on average the meetings had fewer participants, reports the International Congress and Convention Association (ICCA). The ICCA did not speculate on the reasons behind these two opposing trendlines in its annual report on international association meetings. Over the same time period, the number of meetings per year has doubled, from just under 6,000 to more than 12,000 in 2016.

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ICCA Names Top 20 Association Meeting Cities

SmartMeetings

ICCA, the International Congress and Convention Association, has released its annual rankings of top meeting cities and countries , and there have been quite of a few shake-ups among the top 10 meeting destinations. Top Meeting Cities. Paris has landed at the top spot with 196 meetings, one more than No. Number of Meetings in 2016. Top Meeting Countries. On the other hand, ICCA’s top 10 meeting countries did not change much.

Scottish cities account for 24% of all major association meetings in the UK

Event Industry News

Scotland is bucking the trend with the number of major association events held in 2018 up 5% from 2017, despite the UK dropping two places in the latest ICCA Country and City Statistics report for total number of international association meetings. The report, released early this week, revealed that the number of major association meetings that took place in the UK dropped by 3% in 2018.

How to Improve Air Travel: Ideas from 11 Association Meeting Planners

Connect Your Meetings

Back in May, news reports of airport security lines stretching for what seemed like miles in hubs like Chicago and Atlanta sparked new conversations about what’s long been causing headaches for meeting planners: air travel. So we asked meeting planners: How can the air travel industry be improved? Ann Lister, International Compliance Professionals Association. >> Bill Keese, CAE, Association of Progressive Rental Organizations.

2016 75

20 Global Meeting FAQs

MeetingsNet

Association Meetings Risk Management Corporate Meetings Event Planning Global Events

2016 42

How to Run Successful Virtual Event

webMOBI

Virtual Event Virtual event is an online based event that allows you to hold an organised meet-up from one location to many viewers. This event can range from hosting global conference, trade shows, product launch, recruitment fair to small question and answer session.

2020 52

Meeting Rooms of the Future Will Be Experiential, Tasty, and Wired

MeetingsNet

Conference centers are going cozy, creative, and high tech, according to IACC’s Meeting Room of the Future study. Association Meetings Resources Audiovisual/Production Food & Beverage Meeting Formats Resources and Reports Site Newsread more.

2016 80

3 Easy Ways to Meet All Your Attendees’ Food Needs

MeetingsNet

Association Meetings Resources Food & Beverage Resources and ReportsHow you can accommodate your attendees’ food allergies, sensitivities, and preferences with some proactive planning. read more.

2016 65

Know Your Meeting’s Soft Cyber Underbelly

MeetingsNet

How staff, attendees, speakers, and vendors can make an association vulnerable to a cyber attack. Association Meetings Resources Resources and Reports Risk Managementread more.

2016 58

Want to Sabotage Your Meeting? Easy. Just Flub the Pre-Meeting Research

MeetingsNet

Ira Kerns shares his top tips for the crucial pre-meeting research process. Association Meetings Objectives/ROI Corporate MeetingsSkipping this step can cost you time and money and damage your chances of a successful event. read more.

2016 54

Unique Meeting Space by the Hour in NYC—Believe It

MeetingsNet

Spacebase, a website for finding and booking unconventional, non-hotel venues for small meetings, has expanded out of Europe, with a just-launched presence in New York. Association Meetings Site Selection/RFPs Corporate Meetings Techread more.

2016 57

Ritz-Carlton Upping the Ante on Custom-Crafted Meeting Options

MeetingsNet

Sixty of the luxury chain’s hotels are participating in a personalized approach to décor, wellness, and F&B called, “A Meeting of the Senses.”. Association Meetings Audience Engagement Food & Beverage Corporate Meetingsread more.

Ritz-Carlton Upping its Ante on Custom-Crafted Meeting Options

MeetingsNet

Sixty of the luxury chain’s hotels are participating in a personalized approach to décor, wellness, and F&B called, “A Meeting of the Senses.”. Association Meetings Audience Engagement Food & Beverage Corporate Meetingsread more.

MEET THE CHANGE: How Germany’s First Hybrid Event Achieved Success

Eventmobi

With their first hybrid event MEET THE CHANGE, the German meetings industry association MEET GERMANY needed to deliver an innovative event format. MEET THE CHANGE in Numbers. This required quite a technical set up: © MEET THE CHANGE pictures by Oliver Wachenfeld.

2020 280

New Event Support Trade Association launched 1st July 2021

Event Industry News

The Meetings and Events Support Association (MESA) has been launched to embrace and support innovation in the meetings and event industry. She was formally head of membership services at the Meeting Design Institute.

2021 63

Keeping a Global Meeting Secure

MeetingsNet

Association Meetings Risk Management Corporate MeetingsCarina Bauer, CEO, IMEX Group, talks about how her organization balances security concerns with the benefits of bring people together face to face. read more.

2016 41

Transform Your Meetings with These 10 Productivity Hacks

MeetingsNet

We all go to meetings—a lot of meetings. But even meeting planning meetings can be less productive than everyone would like. Association Meetings Corporate Meetings Event PlanningHere are 10 ways to fix that. read more.

2016 42

7 of Today’s Hottest Meeting AV and Production Trends

MeetingsNet

What some of the smartest tech people I know say is trending when it comes to audiovisual and production for meetings and events. Association Meetings Resources Audiovisual/Production Tech News/Trends Resources and Reportsread more.

2016 49

Are You Minding These 5 Risk Management Gaps?

MeetingsNet

While a new report finds meeting risk management much improved over the past three years, these areas still need attention. Association Meetings Risk Management Corporate Meetingsread more.

Something is rotten in the state of meeting industry education

Conferences that Work

Over the last five years I’ve heard increasing concern from the meeting professionals community about the deterioration of the quality of our national industry conferences. A recent thread on the MECO community (a great resource for meeting professionals since 2006) describes numerous recent basic logistical failings, and points to what I see as symptoms of fundamental problems with meeting industry associations at the national level.

Airbnb and Meetings: “A Win for Everyone”

MeetingsNet

Association Meetings Site Selection/RFPs Corporate Meetings TechSan Francisco Travel’s Joe D’Alessandro talks about his city’s tax-then-partner relationship with the home-share giant. San Francisco Travel’s Joe D’Alessandro talks about his city’s tax-then-partner relationship with the home-share giant. read more.

2016 42

5 Tips for Scripting a Captivating Event

MeetingsNet

Audiovisual/Production Association Meetings Audience Engagement Corporate MeetingsBy Josh Golden, Creative Director, PCI. Lights, music, action! How you can play up the drama to engage your audience. read more.

2016 69

Meetings Podcast: Eris Weaver on How to Navigate Business Meeting Conflict with Facilitation

MeetingsNet

Association Meetings Resources Resources and Reports SpeakersGrass Shack Events and Media's Mike McAllen sits down with Eris Weaver, a graphic facilitator and trainer known for clarity, forthrightness, and humor. read more.

2016 40

Engagement: It’s Not Rocket Science (But it Is Neuroscience)

MeetingsNet

Association Meetings Audience Engagement Corporate Meetings Medical MeetingsIncorporate these neuroscience findings into your event design when your objective is learning, collaboration, or change. read more.

2016 57

5 No-Cost Ways to Energize Your General Sessions

MeetingsNet

Association Meetings Resources Audiovisual/Production Resources and Reports TechBy Scott Babcock, Senior Event Producer, PCI. Use these simple, free strategies to amp up the energy, professionalism, and theatricality of your next general session. read more.

2016 73

How to Detox Your Event’s Attention Junkies

MeetingsNet

Association Meetings Resources Resources and Reports SpeakersHere’s my prescription for attention addiction, the latest epidemic plaguing today’s selfie-centered world. read more.

2016 65

Say What? Essential Tips for Translating Multinational Events

MeetingsNet

Association Meetings Resources Resources and Reports SpeakersUse these best practices for choosing a translation service and supporting your speakers in an increasingly multilingual environment. read more.

2016 63

What’s the Worst Thing that Could Happen at Your Meeting?

MeetingsNet

It’s not enough to just hope something awful won’t happen at your meeting—you have to prepare for every contingency. It’s not enough to just hope something awful won’t happen at your meeting—you have to prepare for every contingency. Association Meetings Risk Management Corporate Meetingsread more.

2016 45

MPI and mia rejoin BVEP to strengthen industry voice & collaboration

Event Industry News

The Business Visits & Events Partnership (BVEP) has announced that both the Meetings Industry Association (mia) and Meetings Professionals International UK & Ireland (MPI) have re-joined the partnership as full members.

2020 60

Are You Prepared for a Cybersecurity Breach at Your Next Event?

MeetingsNet

Association Meetings Tech News/Trends Risk Management Corporate MeetingsTake this survey to help the CIC’s new APEX cybersecurity task force develop ways to help combat this growing threat to the events industry. read more.

2016 65

10 Sweet Ideas to Reduce Food Waste and Food Miles at Your Events

MeetingsNet

Association Meetings Green Meetings/CSR Food & Beverage Corporate MeetingsHow much are you doing to incorporate sustainability into your F&B programs? Here's a menu of actions that can help you send a lot less good food to the landfill. read more.

2016 67

5 Steps to Signing the Right Keynoter

MeetingsNet

Association Meetings Speakers Corporate MeetingsBy Darcy Bouzeos. Your keynote speaker: Get it right and the audience is motivated, delighted, informed, in awe. Get it wrong and everyone is bored or worse. read more.

2016 63

16 Things to Know About DMOs and DMCs

MeetingsNet

A couple of experts untangled the DMO/CVB/ DMC relationship during a recent webinar sponsored by empowerMINT, the online information tool from Destination Marketing Association International. Association Meetings Site Selection/RFPs Corporate Meetingsread more.

2016 64

3 Cybersecurity Questions You Need to Answer Now

MeetingsNet

Association Meetings Resources Resources and Reports Risk ManagementNow that even hacker conventions are being hacked, you need to shore up your cyber defenses to keep your data, and your attendees’ data, safe. read more.

2016 71

How to Create a General Session Timeline

MeetingsNet

The key to creating a successful annual meeting general session is paying attention to the four basic production phases. Association Meetings Resources Checklists Resources and ReportsBy Hal Schild, Senior Vice President, Creative Services, PCI. read more.

2016 68

Conference Associations Aim for National Guidelines for Conference Security

MeetingsNet

Here's what the newly formed Industry Security Council wants to do to safeguard meetings and conventions from terrorism and other risks. Association Meetings Risk Management Corporate Meetingsread more.

2016 61

New Brands Emerge from Benchmark/Gemstone Combo

MeetingsNet

Financial/Insurance Meetings Association Meetings Site Selection/RFPs Medical MeetingsBenchmark Hospitality International and Gemstone Hotels & Resorts have merged to become BENCHMARK, a global hospitality company with a new corporate identity and three distinct hotel collections. read more.

Why You Need to Be All In on These 4 Vital Event Tech Tools

MeetingsNet

Association Meetings Resources Marketing Tech News/Trends Resources and Reports Event PlanningBy Liz Burton, High Speed Training. Are you optimizing the technologies that can help make your events more appealing, engaging, and educational? read more.

2016 68

What Should Be Haunting You This Halloween

MeetingsNet

Association Meetings Resources Resources and Reports Risk ManagementGhosts, goblins, haunted conventions—and what you really need to worry about. read more.

2016 57