SmartMeetings

FEBRUARY 8, 2017

Here are a few tips on how to make the most of your negotiations. It is important to know exactly what you will want and need from a hotel before entering negotiations. If your meeting center is far away, can the hotel provide shuttle service ? Rule #4: Everything is negotiable. Is there free Wi-Fi? The easy compromise?

Negotiating 40

Negotiating Hotels Meetings Management 40

SmartMeetings

JULY 28, 2023

Set up the contract to allow for a post-meeting audit. This catches any rooms that were booked by meeting attendees outside of the room block. As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Our quick save?

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

SmartMeetings

OCTOBER 25, 2016

Is demand for meetings expected to grow? Knowing what to expect will give you more leverage at the negotiating table. There are many new event technology tools that enable corporate meeting planners to analyze event success, attendee engagement and ROI in quantifiable ways. Don’t forget the data.

Negotiating 40

Negotiating Corporate Meetings 2017 Event Technology 40

MeetingsNet

MARCH 7, 2024

After covering the meetings industry for 32 years, one of the few things I know for sure about this business is that nobody would hire me to be a meeting planner. The reason I’m waxing on about in-person experiences is that each of the four executive women I interviewed for our latest issue’s cover story said that very same thing.

Negotiating 59

Negotiating Contracts Financial Education 59

MeetingsNet

MAY 13, 2022

In addition to the executives at the convention center or hotel with whom you negotiate and execute the event—national sales reps, convention services managers, and chefs—you need to build trust with the audiovisual, destination management, and transportation companies that can make or break the experience.

Trade Shows 98

Trade Shows Negotiating Transportation Meeting Planning 98

SmartMeetings

AUGUST 31, 2023

We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. ” Engage your DMC early—they might have existing relationships with hotels and venues in your desired destination and can help with negotiations.

Travel 96

Travel Negotiating Corporate Meetings 2023 96

Master the Event

DECEMBER 13, 2023

It was at a local college and was for event and meeting planning students. And I always enjoy participating and meeting some of our industry’s newbies. And top of the list; what event planning thingamajig could you never live without. If You Plan to Fail, You Fail to Plan! It is also spot-on the truth.

Negotiating 75

Negotiating Technology Meeting Planning Event Planning 75

MPI

APRIL 11, 2023

This experience has allowed me to be well versed in all areas of planning from both sides. This brings a unique skill to the negotiating table and also allows me to educate my employer on the supplier’s perspective. You would never have found a job position for a meeting planner back in the 90s.

Education 87

Education Negotiating 2016 2023 87

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering.

Negotiating 51

Negotiating Food and Beverage Hotels Meeting Planning 51

Smart Meetings

DECEMBER 13, 2023

Mason continues, “We are not experts in that space, so we are partnering with other organizations in order to provide our meeting planning members with tools and resources to be to be able to address that emerging opportunity.”

Association Meetings 105

Association Meetings Meetings 2026 Healthcare 105

Connect Your Meetings

MARCH 21, 2018

Many times, a convention’s catering expenses can be more than half of the master account, and planners frequently do not attempt to negotiate what can be a huge expense. You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

Eventinterface

OCTOBER 19, 2017

Interpretation during multilingual meetings and events will be smoother and on-point when meeting planners help interpreters prepare. Fully prepared, the interpreters will appear invisible but heard, which contributes greatly to the success of the meeting or event. They are subject matter experts.

Meetings 113

Meetings Negotiating Social Media Conference 113

Smart Meetings

DECEMBER 23, 2021

Guest safety has become a focal aspect of incentive travel planning. What contracts need to include and how to negotiate those from third parties. Glynn shared that this new threat is scary for every traveler, every planner, every third-party negotiator. Costs are changing and budgets must follow suit.

Travel 98

Travel Contracts Negotiating Hotels 98

SmartMeetings

AUGUST 8, 2022

Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Add to that staffing shortages, leading to fewer employees wearing multiple hats, taking on tasks they normally wouldn’t, or weren’t trained for. With inflation also at play, room rates and F&B pricing are higher.

Healthcare 107

Healthcare Hospitality Negotiating Medical Meetings 107

Master the Event

NOVEMBER 12, 2023

I of course am biased (extremely biased) when it comes to the event and meeting planning industry. I am one of the lucky ones that have been able to plan events, meetings and conferences for many years and make a living at it too. Handling Event Planning Online Reviews – New Year New Trend!

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. According to PCMA Convene’s 25 th annual Meeting Market Survey, organizers invest 7 percent of a meeting’s direct expenses into speakers and entertainment. Post-Event Content Marketing – Participate in a scheduled replay.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. and a leader in the hospitality industry, shows you what to expect in the coming year, including food and beverage trends, business insights and meeting and event predictions.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

GEVME

AUGUST 15, 2019

Strategic meeting management is introducing more and more organisations into their work. Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. The top 5 conference & meeting planning trends of 2019–2020.

2020 219

2020 2019 Negotiating Technology 219

SmartMeetings

FEBRUARY 26, 2018

Jeff Davidson of Breathing Space Institute gave Smart Meetings tips on what traits to look for in a speaker and how to negotiate a win-win once the speaker is secured. Negotiating 101. Negotiating price is an art based on finding benefits for all parties. And what can you do to secure them at an affordable price?

Speakers 44

Speakers Negotiating Travel Entertainment 44

Master the Event

DECEMBER 12, 2023

We all know when you find a speaker that is the right fit for your event or meeting makes for some really good news. That just right speaker can help to set the mood and tone for any event or meeting. Hiring a speaker is an important step when event and meeting planning.

Speakers 40

Speakers Entertainment Negotiating Sports 40

Stova

MARCH 17, 2023

This comprehensive guide created for event strategy best practices outlines the four levels of connections required to be a best-in-class meetings and events team. Event Strategy Framework What is the Difference Between Event Planning and Meeting Planning?

2023 40

2023 Negotiating Food and Beverage Financial 40

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Director of Sales at a venue, usually who will be negotiating your contract with. They’re a dime a dozen in this industry, but here are the most frequent ones you’ll come across.

Food and Beverage 65

Food and Beverage Meetings Contracts Negotiating 65

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

Meetings 126

Meetings Airlines Education Hospitality 126

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. New meeting professionals learn quickly when they are forced to deal with angry attendees, act sociable even when exhausted, network at every turn, deftly negotiate contracts and more.

Risk Management 80

Risk Management Negotiating Travel Contracts 80

Smart Meetings

NOVEMBER 15, 2022

That way executives can share their priorities and you can negotiate with the conference services team to have the vital areas staffed, whether that is bell desks or poolside service. “Have the conversation about why there isn’t room service or limited hours for restaurants before you arrive,” he said. Tell a Story.

Financial 98

Financial Insurance Medical Meetings Contracts 98

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

MeetingPool

NOVEMBER 13, 2017

You may need to meet with companies, vendors, or sponsors for quick presentations or to handle negotiations, […]. But, these aren’t the only times when having access to a well-appointed room is crucial for business functions.

Trade Shows 61

Trade Shows Negotiating Meetings Conference 61

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

SmartMeetings

JANUARY 3, 2018

says meetings planned for even the most heated patio are being moved indoors—and staying there. “It Plan on delays. Legal expert Lisa Sommer Devlin says meeting insurance can often help cover losses if a storm makes travel impossible. What can planners do? Move it inside. Make room for higher attrition.

Transportation 42

Transportation Negotiating Airlines Insurance 42

Stova

MARCH 16, 2023

A traditional board meeting, on the other hand, may require a more formal setting. Going over the details like the number of attendees and available dates are basic steps in meeting planning. If you must make cuts, skimp on things that don’t affect the meeting mission or goals. Use technology to keep everyone informed.

Management 40

Management 2023 Meetings Negotiating 40

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M.

2023 97

2023 Meetings Contracts Government 97

Bizzabo

NOVEMBER 25, 2019

The Best Event Planning Podcasts. The Meeting Planning Madness Podcast. Meetings Podcast. Eventful: Th e Podcast for Meeting Professionals. The Meeting Planning Madness Podcast. This is a bi-monthly, thirty minute podcast about all things event planning. EventIcons. IN-PERSON Podcast.

Event Tech 103

Event Tech Tech Event Technology Technology 103

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. They can often negotiate better deals and availability. Pricing and Value While budget is always a consideration, don’t choose a pharmaceutical meeting planning company based solely on the lowest bid.

Event Management 130

Event Management 2023 Management Healthcare 130

Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. Sure, you can get all your event and meeting planning information from the internet like most of us do these days. (We We gathered all of the web’s best event planning blogs.) But what about good, old-fashioned books?

Event Planning 107

Event Planning Negotiating Fashion Meeting Design 107

Eventinterface

APRIL 15, 2017

Jenkins is also a previous nominee as Samaritan of the Year and a two-time nominee as Event Planner of the Year by Event Solutions Magazine, an international magazine serving the event and meeting planning industry. Special Events: Best Practices in Modern Event Planning by Joe Goldblatt. In closing.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

Smart Meetings

DECEMBER 3, 2018

Due to the cycle of the market, business conditions for hotels are currently favorable, leading to tougher negotiations and competition for planners in the next few years. “There have been years where it’s not that critical, but in this state [Louisiana], time and place, booking ahead is to your benefit.”.

Trade Shows 65

Trade Shows Negotiating Hotels Contracts 65

SmartMeetings

FEBRUARY 22, 2017

What I love about my job: I love designing tools to help people collaborate at meetings. Every week I talk to smart people with extensive meeting-planning and facilitation experience who share their perspectives and insights. I love it even more when people find ways to use our technology that we hadn’t even thought of.

2017 83

2017 Contracts Negotiating Meetings 83