SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

Smart Meetings

AUGUST 21, 2023

Room rentals used to be something that you would have to pay if you had a really low food and beverage minimum or if you were coming in within like 60 or 30 days at a hotel,” Pilcher reflected, “Now, you’re coming in and saying, ‘I’m bringing a thousand people to your hotel. “The Also, negotiate gracefully.

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Food and Beverage Negotiating Hotels 2023 97

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. Set up the contract to allow for a post-meeting audit.

Food and Beverage 95

Food and Beverage Negotiating Contracts Hotels 95

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 48

MeetingsNet

JANUARY 5, 2024

The result: Less negotiability for meetings. However, it’s not just competition from other meeting groups that has planners in a tough spot as they negotiate contract terms for their 2024 events. From the wide view, the hotel industry should expect only a modest rise in demand (1.8 percent) and guest-room rate (3.0

Hotels 56

Hotels 2024 Food and Beverage Negotiating 56

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. If you do have a budget in place, let the venue know a number that is lower than what your actual budget is, allowing some room for negotiating. As the turnaround time gets shorter, you have less room to negotiate. Here are our top 5: 1. Be up front about your budget.

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Negotiating Venues Food and Beverage Airlines 52

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

Negotiating 55

Negotiating Hotels Food and Beverage Contracts 55

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? First and foremost, food and beverage are some of the most memorable aspects of any event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

MeetingsNet

APRIL 17, 2023

Whether your meetings specialty is event design, contract negotiations, operations management, sustainability, risk management, virtual events, speaker trends, food & beverage, or something else entirely, our call for speakers is seeking fresh voices to educate and spark new ideas for meetings and conventions.

Education 73

Education Meeting Planning Food and Beverage Meetings 73

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Here’s how to get internal buy-in.

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Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

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Negotiating Food and Beverage Hotels 2023 96

MeetingsNet

NOVEMBER 21, 2023

As a result, the recent IMEX America show in Las Vegas had a breakout session featuring four planners with ideas on how to navigate the costs for food and beverage at meetings, and it was a standing-room-only affair. which effectively precluded the group from going to an outside restaurant for even one meal.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Mike May, president of Brightspot Incentives & Events, said he tells clients to expect increases of around 30 percent for airfares, 20 percent for guest rooms, and 10 percent for food and beverage.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 92

Contracts Negotiating 2024 Hotels 92

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

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2023 Food and Beverage 2022 Sustainability 122

Master the Event

DECEMBER 13, 2023

Usually rounds are used during a meeting if there will be food and beverage offered either before, during or after. Negotiating meeting rooms are commonly set up this way. And, especially for negotiations, the set up is ideal as you can easily see the people or persons that you need to speak to.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

SmartMeetings

DECEMBER 28, 2023

List your top three, non-negotiable activities you must complete before your head hits the pillow! With a clear intention, you tailor every aspect of the event, from décor and entertainment to food and beverages, to align with your goals. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

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Food and Beverage Negotiating 2023 Events 75

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

Coterie Spark

APRIL 22, 2022

There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. Don’t assume you’re getting everything you need—let a professional help you get it in writing.

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Venues Food and Beverage Negotiating Hotels 98

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . Food and Beverage: How will the food be served and/or presented? What additional measures are being taken in the kitchen to ensure food safety? . Can we still have a buffet or food stations?

Venues 106

Venues Food and Beverage Negotiating Contracts 106

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts.

Contracts 79

Contracts Negotiating Food and Beverage 2023 79

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

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Food and Beverage Contracts Management Event Planning 78

MeetingsNet

NOVEMBER 8, 2022

Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. Tried-and-True Ground-Transportation Cost Cuts. • Event-Tech. Big Picture Strategies.

Transportation 80

Transportation Food and Beverage Negotiating Hotels 80

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

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Food and Beverage Contracts Negotiating Financial 67

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. If you can’t use the venue’s preferred concessions, negotiate. Event-Tech. Ground-Transportation.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Invest in Professional Speakers.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

SevenEvents

SEPTEMBER 26, 2022

We can offer a venue-finding service at seven events and negotiate with venues to get the most flexibility on your next event. 4 food & beverage. At number 4, we have food and beverage. In a post-pandemic world, this is an important factor to consider when finding a venue for an event. 5 Sustainability.

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52

Master the Event

FEBRUARY 11, 2024

Following that meeting, the CVB will then send out a request for proposal (RFP), usually to hotels first, indicating how many rooms you are seeking and for how many days (otherwise known as room nights) plus any food and beverage and meeting room requirements. Then the hotel salespeople get to work.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Creating Win-Win Situations.

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Contracts Negotiating Food and Beverage Hotels 119