Velvet Chainsaw

MARCH 15, 2023

Shifting marketing budgets. Exhibit service contractors are now directly competing with the association for their share of exhibitors’ marketing budget. Planners are charged with making the problem go away but have little to no negotiating power. Exhibitors are being more selective about the conferences they will support.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Velvet Chainsaw

APRIL 13, 2020

However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

Contracts 398

Contracts 2009 Hotels 2020 398

Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

Hotels 98

Hotels Negotiating Contracts Financial 98

PCMA Convene

APRIL 25, 2024

Like many associations, SMFM signs contracts with its host destinations years in advance. Gerard, CMP, chief program officer, meetings, membership, and marketing at SMFM. That clause allowed SMFM to exit a contract up to two years prior to the meeting date if the state passed a law banning abortion pre-viability.

Meetings 120

Meetings 2024 Contracts Healthcare 120

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Turn the RFP into a Marketing Tool Making your RFP as detailed as possible is also a good idea. What should you include in the RFP?

Negotiating 104

Negotiating Contracts Hotels Consulting 104

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

Venues 62

Venues Negotiating Contracts Insurance 62

SmartMeetings

JANUARY 2, 2018

hotel market collected an estimated $2.7 I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Even if a hotel has no resort or urban fees currently, I would put it in writing in the contract, so that there is no potential issue in the future.

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

MeetingsNet

JANUARY 5, 2024

The result: Less negotiability for meetings. CoStar also expects acceleration of the group market in spring 2024 as well as in September through early November 2024. However, it’s not just competition from other meeting groups that has planners in a tough spot as they negotiate contract terms for their 2024 events.

Hotels 72

Hotels 2024 Food and Beverage Negotiating 72

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. July 31st at midnight, if we don’t have a contract, we’re not working without another contract.”

Meetings 89

Meetings Contracts Negotiating Venues 89

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

ePly

JANUARY 27, 2024

An event marketing plan is integral for tying this all together into one magical experience. Throughout this comprehensive guide, we’ll explore in detail the fundamentals of crafting an effective event marketing strategy that maximizes attendance and engagement while also making sure that the content is a hit.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Start by writing down your specific vendor needs for the event and marketing process. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services.

Negotiating 117

Negotiating Social Media Contracts Events 117

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Market and promote the event Next, develop a strategic, multifaceted marketing plan to effectively promote your event across channels.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 101

Negotiating Contracts 2017 Marketing 101

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

Venues 64

Venues Negotiating Contracts Hotels 64

SmartMeetings

FEBRUARY 16, 2018

To find out the best way to approach negotiating fees as part of a package, we turned to Walt Galanty, president of AIM Meetings and Events in Alexandria, Virginia. He has been watching the industry change from a sellers’ market to a buyers’ and back again many times in his 40 years in the industry. He had these tips: Speak up.

Negotiating 41

Negotiating Sports Hotels Hospitality 41

Event Marketer

APRIL 17, 2024

She started in mobile tours with Chobani more than 12 years ago, driving an F-350 with a 26-foot trailer around the country, and learned from the ground up everything from negotiating contracts to developing event partnerships and executing programs. Now, overseeing Oatly’s experiential marketing for the U.S.,

Trade Shows 88

Trade Shows Negotiating Contracts Hotels 88

Smart Meetings

MARCH 14, 2023

31, 2022, on the Cvent Supplier Network, an online platform with tools to search, negotiate and contract with hotels and venues for event space. In 2021, the market for in-person, virtual and hybrid events was estimated at $30 billion. The post Cvent Will Go Private Again After $4.6B

Negotiating 98

Negotiating 2022 2021 Contracts 98

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 89

Negotiating Contracts 2017 Marketing 89

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Contracts Hotels 105

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Prestige Events Magazine

APRIL 2, 2024

Venue sourcing and management: The team secures the perfect location, negotiates contracts, and oversees logistics. Marketing planning: Getting word out about your Event is hugely important, let Natalia Events help guide you on your event promo. On-site management: Do you have your event sorted but need it managed on the day?

Consulting 59

Consulting Negotiating Corporate Events Contracts 59

PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

Negotiating 59

Negotiating 2023 Contracts 2016 59

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google Marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 52

Negotiating Contracts Hotels Entertainment 52

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

TicketBud

DECEMBER 5, 2023

It also reinforces marketing and branding initiatives geared toward creating cohesive messaging and consistent experiences for your audiences. The earlier you can sign a contract, the better chance you have of nailing down special rates. Themes add coherence to your programming and can help in marketing and branding.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. It’s easier than ever to lose a tentative hold on space in this compressed market. Know your must-have and nice-to-have amenities before you negotiate.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

Smart Meetings

DECEMBER 29, 2021

In this webinar, hosted by Cvent’s Alyssa Peltier and Julie Haddox, share content’s relation to the event marketer and what creating compelling content really means. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life.

2021 52

2021 Negotiating Medical Meetings Contracts 52

ePly

APRIL 2, 2024

Financial savvy: From vendors to decorations to marketing, events can become very pricey affairs. No matter which sector you choose, though, there are some skills that are non-negotiable. For example, offering long-term work to a vendor may mean that you can negotiate lower prices for all contracts.

Negotiating 62

Negotiating Financial Event Planning Events 62