The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. What has changed since the pandemic in the way companies approach incentive travel? The biggest challenge is all the travel restrictions around the world, especially if we handle international groups. You always need a backup.

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Travel Negotiating Sustainability Airlines 64

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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2024 Meetings Contracts Hotels 105

MeetingsNet

NOVEMBER 11, 2021

In a session space set at one end of the IMEX America exhibit hall ( photo above ), Gerardo Tejado, general manager, meetings & events at American Express Global Business Travel, highlighted these findings plus others coming from the responses his firm got from 500 meeting professionals in June and July of 2021.

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MeetingsNet

OCTOBER 26, 2023

While associations are seeing strong attendance across most segments, planning challenges include finding available meeting space, lack of flexibility on contract terms, and attendees registering late. Conversely, business-group demand, which favors urban markets, is rebounding.” engaging Gen Z attendees, and other topics.

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Meetings 2023 Contracts 2019 109

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

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Negotiating Management Contracts 2028 52

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

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2025 Meetings 2024 Negotiating 105

Eventmobi

MAY 23, 2024

Since attendees don’t have to spend money on travel-related expenses, more people have the ability to attend. Sponsorship-Driven Management Many sponsors are happy with their name and logo on conference marketing materials. Then draft and sign a contract that defines the role of each sponsor.

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Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

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Meetings Contracts Transportation Hotels 105

MeetingsNet

JANUARY 5, 2024

Recent research finds luxury travelers shifting their accommodation preferences, while the group segment is running well ahead of the transient-business segment. CoStar also expects acceleration of the group market in spring 2024 as well as in September through early November 2024. The result: Less negotiability for meetings.

Hotels 72

Hotels 2024 Negotiating Food and Beverage 72

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

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SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Study the Market: Guest and Site Knowledge. Look into the history of pre/post stays with your attendees and contract accordingly.

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Meetings Contracts Hotels Travel 98

Expo Pass

JULY 2, 2024

.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. However, New York does have travel complications—As Heather said, “It wasn’t built for massive buses.”—and

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Travel Transportation Contracts Hotels 78

Prestige Events Magazine

OCTOBER 10, 2024

Candidates were initially hesitant to travel, but the balance of power has gently shifted towards employers, so they are now insisting on in-person meetings after an initial online chemistry session or similar. Salary Settlements “Salaries are beginning to stabilize after a period of significant increases.

2025 97

2025 2024 Contracts Travel 97

Eventmobi

JULY 27, 2022

Meet the educational needs of industry professionals: We don’t want to ignore the large virtual audience we attracted during the pandemic, particularly those who can’t or won’t travel because of personal responsibilities, budget or schedule constraints, physical disabilities, health concerns, or employer restrictions. Event Data Impact.

Education 195

Education Sponsorships Conference Contracts 195

Smart Meetings

AUGUST 12, 2024

Such as a requirement for hotels with 100 rooms or more to employ hotel staff for front desk and housekeeping—not contracted workers—and have panic buttons for workers who clean and maintain guest rooms. That means leisure travelers are competing more heavily for available rooms. for the entire nation.

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Hotels Meetings 2027 Contracts 116

Smart Meetings

JUNE 28, 2024

MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 percent between 2024 and 2030, according to Grand View Research, and the European market is on a similar track. This reduces travel, housing and F&B costs. This helps with costs and can improve engagement for those who do attend.

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SmartMeetings

APRIL 13, 2021

So, for both private and business events, you’ll need to build value and interest that will sway your attendees to toss aside their sweatpants and decide that the benefits of attending your event outweigh any possible travel risk. If your event has a global reach, you’ll want to consider the travel restrictions in the U.S.

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Contracts Travel Trade Shows Sponsorships 130

Event Marketer

APRIL 22, 2024

To boot, 10 lucky hot sauce lovers who win the campaign sweepstakes will receive travel and accommodations for two, and seats at the show. To appeal to Gen Z, the brand has developed a real-deal contract position that centers on crafting compelling social media content and getting one’s boots dirty. Fire extinguishers not included.

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Travel Social Media Tourism Contracts 106

Event Industry News

SEPTEMBER 21, 2022

Easol Capital is an industry-first financing solution which gives festival organisers better control over their cash flow, instead of being tied into advance contracts with restrictive and often unfair terms with traditional ticketing companies. Easol is the only provider on the market that gives the flexibility we need.

Marketing 52

Marketing Contracts Banking Travel 52

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Market and promote the event Next, develop a strategic, multifaceted marketing plan to effectively promote your event across channels.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

MARCH 9, 2021

A veteran industry analyst sees positive trends ahead, including lots of recovery capital in the market to shore up ailing properties. And if a group’s contracted property suspends operations during that time, “trying to find another hotel to use could be pretty tough.”.

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SmartMeetings

DECEMBER 10, 2020

If they are treated right, minority markets could be the engine that brings the industry back to life. An MMGY Travel Intelligence study released in November quantified the impact of Black U.S. leisure travel in 2019 at $109.4 percent of the market. Black travelers spend on leisure travel was undervalued.

Travel 98

Travel Hospitality Contracts 2019 98

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. Dringham enters as director of marketing. Throughout her career, she has held multiple strategic marketing positions. Throughout her career, she has held multiple strategic marketing positions.

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Food and Beverage Hospitality Hotels Social Media 98

Prestige Events Magazine

SEPTEMBER 12, 2023

Bringing over 12 years of sales and account management experience to Sonder, Stott will drive brand awareness throughout the region and increase group travel opportunities by supporting the Sports, Entertainment, and group travel sectors as Sonder continues to grow. “As

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Hospitality Sports B2B Entertainment 59

Smart Meetings

AUGUST 18, 2023

Russell Stewart Russell Stewart The Westin Atlanta Gwinnett welcomes Stewart as director of sales and marketing. He will lead the sales team and develop and implement strategies to grow the hotel’s customer base, with attention to premier group customers, high-end corporate business and luxury travelers.

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SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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Meetings Contracts Insurance Hotels 123

Event Farm

OCTOBER 25, 2021

3: Safety marketing. By marketing your safety tactics in your FAQ, emails, and social posts, you alleviate concerns and give attendees the confidence that the event is safe to attend. #4: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. 4: Refund policy.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Meaning, reducing travel is one of the easiest and most significant ways to make a large environmental impact. If possible, identify outdoor venue options.

Sustainability 118

Sustainability Transportation Travel Education 118

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

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Travel Contracts Hotels Transportation 119

SmartMeetings

NOVEMBER 30, 2021

After the latest news story about a spiking variant or travel restriction, you get a note from the CFO or even the CEO asking, faux-casually, “How much would it cost us if we canceled the meeting we have been planning for two years?”. I know, just reading those words can send shivers down your spine. Consider the following. Sunk Costs.

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Negotiating Contracts Travel Events 90

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Smart Meetings

MARCH 4, 2022

A lot has changed in two years since the actors Tom Hanks and Rita Wilson announced they had contracted what was then known as novel coronavirus on a film set in Australia. At Outlook Forum, Visit California’s recent conference for travel industry professionals, research showed that the Golden State continues to appeal to attendees.

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Travel 2019 2024 Contracts 98

Smart Meetings

AUGUST 10, 2022

When most attendees make travel plans, they consider things like hotel amenities, nearby restaurants and fun attractions. Entryway width, overstimulating lights, transportation and more are accessibility factors that can limit how a disabled traveler experiences a business trip. Recognizing the Need.

Travel 105

Travel Tourism Advertising 2022 105

Smart Meetings

AUGUST 12, 2021

As far as updates, since we are about 60 days out, we have been making sure that it’s a part of our marketing and communication plan. If we had a hybrid component, we would probably have more people opting in to go virtual; that changes what we would have been able to do on site because of our commitments to the hotel and the contracts.”.

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Meetings Contracts Medical Meetings Travel 98

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Sign any contracts with vendors.

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Event Planning Speakers Entertainment Contracts 136

SmartMeetings

AUGUST 4, 2022

“The combination of record-high passenger loads, crew shortages that are constricting the availability of seats, and soaring airfares are making for a difficult summer, and leading to extremely high numbers of cancellations,” says Senior Fellow for Aviation and Travel, American Economic Liberties Project, William J. Tori Emerson Barnes, U.S.

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Airlines Transportation Travel Government 98

Smart Meetings

NOVEMBER 30, 2022

The acquisition of IME Connect follows the merger of Miami-based A-Plus Meetings & Events and Utah-based Columbus Travel into M-Plus Global Events earlier in 2022. Companies receiving the investments have used it to buy out retiring partners, invest in new technologies, expand sales forces and increase sales and marketing budgets.

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