SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 78

Contracts Negotiating Food and Beverage 2023 78

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

2024 105

2024 Meetings Hotels Contracts 105

MeetingsNet

OCTOBER 26, 2023

While associations are seeing strong attendance across most segments, planning challenges include finding available meeting space, lack of flexibility on contract terms, and attendees registering late. Conversely, business-group demand, which favors urban markets, is rebounding.” engaging Gen Z attendees, and other topics.

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Meetings 2023 Contracts 2019 109

MeetingsNet

NOVEMBER 11, 2021

In a session space set at one end of the IMEX America exhibit hall ( photo above ), Gerardo Tejado, general manager, meetings & events at American Express Global Business Travel, highlighted these findings plus others coming from the responses his firm got from 500 meeting professionals in June and July of 2021.

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Meetings Marketing 2022 2023 119

MeetingsNet

JANUARY 5, 2024

Recent research finds luxury travelers shifting their accommodation preferences, while the group segment is running well ahead of the transient-business segment. CoStar also expects acceleration of the group market in spring 2024 as well as in September through early November 2024. The result: Less negotiability for meetings.

Hotels 72

Hotels 2024 Food and Beverage Negotiating 72

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

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Travel Meetings Negotiating Contracts 52

Event Marketer

APRIL 22, 2024

To boot, 10 lucky hot sauce lovers who win the campaign sweepstakes will receive travel and accommodations for two, and seats at the show. To appeal to Gen Z, the brand has developed a real-deal contract position that centers on crafting compelling social media content and getting one’s boots dirty. Fire extinguishers not included.

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Travel Social Media Tourism Contracts 87

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Study the Market: Guest and Site Knowledge. Look into the history of pre/post stays with your attendees and contract accordingly.

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Meetings Contracts Hotels Travel 96

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. For internal stakeholders: Create a core event committee with reps from legal, marketing, facilities, IT, etc. Market and promote the event Next, develop a strategic, multifaceted marketing plan to effectively promote your event across channels.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Eventmobi

JULY 27, 2022

Meet the educational needs of industry professionals: We don’t want to ignore the large virtual audience we attracted during the pandemic, particularly those who can’t or won’t travel because of personal responsibilities, budget or schedule constraints, physical disabilities, health concerns, or employer restrictions. Event Data Impact.

Education 195

Education Sponsorships Conference Contracts 195

Event Industry News

SEPTEMBER 21, 2022

Easol Capital is an industry-first financing solution which gives festival organisers better control over their cash flow, instead of being tied into advance contracts with restrictive and often unfair terms with traditional ticketing companies. Easol is the only provider on the market that gives the flexibility we need.

Marketing 52

Marketing Contracts Banking Travel 52

Smart Meetings

MARCH 22, 2024

Along with expertise in corporate travel events and hotel contracting, he brings a passion for community service. Dringham enters as director of marketing. Throughout her career, she has held multiple strategic marketing positions. Throughout her career, she has held multiple strategic marketing positions.

Food and Beverage 98

Food and Beverage Hospitality Hotels Social Media 98

SmartMeetings

APRIL 13, 2021

So, for both private and business events, you’ll need to build value and interest that will sway your attendees to toss aside their sweatpants and decide that the benefits of attending your event outweigh any possible travel risk. If your event has a global reach, you’ll want to consider the travel restrictions in the U.S.

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Contracts Travel Trade Shows Sponsorships 114

MeetingsNet

MARCH 9, 2021

A veteran industry analyst sees positive trends ahead, including lots of recovery capital in the market to shore up ailing properties. And if a group’s contracted property suspends operations during that time, “trying to find another hotel to use could be pretty tough.”.

2021 117

2021 Hotels Meetings Financial 117

Prestige Events Magazine

SEPTEMBER 12, 2023

Bringing over 12 years of sales and account management experience to Sonder, Stott will drive brand awareness throughout the region and increase group travel opportunities by supporting the Sports, Entertainment, and group travel sectors as Sonder continues to grow. “As

Hospitality 59

Hospitality Sports B2B Entertainment 59

Smart Meetings

AUGUST 18, 2023

Russell Stewart Russell Stewart The Westin Atlanta Gwinnett welcomes Stewart as director of sales and marketing. He will lead the sales team and develop and implement strategies to grow the hotel’s customer base, with attention to premier group customers, high-end corporate business and luxury travelers.

Hospitality 97

Hospitality Hotels 2013 2019 97

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Meaning, reducing travel is one of the easiest and most significant ways to make a large environmental impact. If possible, identify outdoor venue options.

Sustainability 118

Sustainability Transportation Travel Education 118

SmartMeetings

DECEMBER 10, 2020

If they are treated right, minority markets could be the engine that brings the industry back to life. An MMGY Travel Intelligence study released in November quantified the impact of Black U.S. leisure travel in 2019 at $109.4 percent of the market. Black travelers spend on leisure travel was undervalued.

Travel 96

Travel Hospitality Contracts 2019 96

Event Farm

OCTOBER 25, 2021

3: Safety marketing. By marketing your safety tactics in your FAQ, emails, and social posts, you alleviate concerns and give attendees the confidence that the event is safe to attend. #4: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. 4: Refund policy.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

SmartMeetings

NOVEMBER 30, 2021

After the latest news story about a spiking variant or travel restriction, you get a note from the CFO or even the CEO asking, faux-casually, “How much would it cost us if we canceled the meeting we have been planning for two years?”. I know, just reading those words can send shivers down your spine. Consider the following. Sunk Costs.

Negotiating 90

Negotiating Contracts Travel Events 90

Smart Meetings

MARCH 4, 2022

A lot has changed in two years since the actors Tom Hanks and Rita Wilson announced they had contracted what was then known as novel coronavirus on a film set in Australia. At Outlook Forum, Visit California’s recent conference for travel industry professionals, research showed that the Golden State continues to appeal to attendees.

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Travel 2019 2024 Contracts 98

Smart Meetings

AUGUST 10, 2022

When most attendees make travel plans, they consider things like hotel amenities, nearby restaurants and fun attractions. Entryway width, overstimulating lights, transportation and more are accessibility factors that can limit how a disabled traveler experiences a business trip. Recognizing the Need.

Travel 105

Travel Tourism Advertising 2022 105

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

SmartMeetings

JULY 8, 2020

Will travel be acceptable, let alone incentivizing, after fear of physical contact has spiked higher than a mountaintop over the last four months? Just as we worked with our travel partners on new security measures post-9/11, we will do the same after COVID-19,” he says. Will the MICE world ever be the same again? Redefining Incentive.

Travel 112

Travel Contracts Hotels Transportation 112

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 101

Meetings Contracts Insurance 2025 101

Smart Meetings

AUGUST 12, 2021

As far as updates, since we are about 60 days out, we have been making sure that it’s a part of our marketing and communication plan. If we had a hybrid component, we would probably have more people opting in to go virtual; that changes what we would have been able to do on site because of our commitments to the hotel and the contracts.”.

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Meetings Contracts Medical Meetings Travel 98

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Sign any contracts with vendors.

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Event Planning Speakers Entertainment Contracts 136

Smart Meetings

NOVEMBER 30, 2022

The acquisition of IME Connect follows the merger of Miami-based A-Plus Meetings & Events and Utah-based Columbus Travel into M-Plus Global Events earlier in 2022. Companies receiving the investments have used it to buy out retiring partners, invest in new technologies, expand sales forces and increase sales and marketing budgets.

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Meetings Global Events Contracts Travel 105

MeetingsNet

JUNE 26, 2023

In May 2022, as the Covid pandemic waned and travel started to return, an average of 12 positions were unfilled at each property. To ensure the level of service they expect, planners should include in meeting contracts minimum personnel numbers for the hotel’s event-services team as well as for meals and receptions.

Hotels 104

Hotels Food and Beverage 2024 Contracts 104

SpotMe Blog

SEPTEMBER 8, 2023

Then, as soon as a drug is licensed pharmaceutical advisory boards help to devise post-marketing clinical trials, review medical education programs, and provide expert suggestions for life-cycle management. Pro Tip: Give yourself enough time to complete the contracting process with the advisors.

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Healthcare Contracts Technology Event Technology 130

MeetingsNet

FEBRUARY 11, 2021

Here’s a third party’s advice to hotels, DMCs, and other partners for streamlining the RFP process as we get back to meetings and incentive travel. But our world has changed; our teams are leaner, budgets are tighter, and the need to demonstrate the value of incentive travel is more important than ever. Protect the DMCs.

Hotels 105

Hotels Contracts Insurance Hospitality 105

Event Industry News

JULY 14, 2022

Gartner’s recent CMO Spend Survey reported a big shift back to event marketing. Following record lows in 2021, marketing budgets as a percentage of company revenue climbed from 6.4% in 2022, with Event Marketing & Sponsorship showing the largest increase in spend. . There is something special about live events.

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Event Apps Sponsorships Contracts Travel 70

Event Industry News

JULY 14, 2022

Gartner’s recent CMO Spend Survey reported a big shift back to event marketing. Following record lows in 2021, marketing budgets as a percentage of company revenue climbed from 6.4% in 2022, with Event Marketing & Sponsorship showing the largest increase in spend. . There is something special about live events.

Event Apps 70

Event Apps Sponsorships Contracts Travel 70

Master the Event

DECEMBER 11, 2023

Administrative positions often have the responsibility of planning meetings and travel. Some portions of the job can also fall under the marketing department’s responsibility with a concentration on conferences, seminars and networking. Corporate Event Planner – Industries to Consider But take heart!

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Corporate Events Contracts Financial Travel 40

PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

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Negotiating 2023 Contracts 2016 59

ePly

MARCH 26, 2024

Just as world travelers who voyage without a destination in mind will never get where they want to go, coordinators without clear goals for their events are unlikely to deliver desired results. Start by establishing a logical framework and direction for your marketing efforts with both the event sponsor and audience firmly in mind.

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Event Planning Negotiating Events Event Planning Tools 62