PCMA Convene

APRIL 28, 2020

As for pricing sponsorships: This appears to be the Wild, Wild West right now. Not all contracts can be canceled free and clear, and there are, of course, sunk costs associated with a canceled face-to-face event. Paul Bergeron, IOM, is a freelance reporter who covers association management.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. Event budgets also act as a risk management tool. Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventscase Blog

AUGUST 11, 2022

In the last 10 years, Eventscase has helped different types of businesses and organisations manage their events. We welcome all types of clients and even sign sponsorships for associations and clusters dedicated to event management. A dedicated software leads to standardised data management and analytics.

Event Management 52

Event Management Management Event Apps Banking 52

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

2021 306

2021 Event Planning Insurance Transportation 306

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Event Planning BluePrint

JANUARY 18, 2022

After a year, she found herself too busy to manage all the events and knew it was time to increase her prices. You will coordinate every element of the event from vendors to venues and sponsorships to guests. The package can include services like: Booking & Vendor Management. Sponsorship . Rental Management.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventmobi

MAY 17, 2023

Learn about sponsorship levels, why they work, and how to create them for your event. Detailed sponsorship level examples included! Securing the right sponsors can make or break your event—and the right sponsorship levels can exponentially raise your chances of success! What Are Sponsorship Levels? Let’s dive in.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

Eventmobi

JANUARY 10, 2024

A conference app is a mobile application used to simplify event, conference, or meeting management. From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. What Is a Conference App? Smoother communication. Book demos. Make a decision.

2024 195

2024 Conference Event Apps Speakers 195

SmartMeetings

APRIL 13, 2021

Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Have you confirmed that your venue has their GBAC STAR Accreditation and that they are prepared to execute cleanliness and safety measures? Finances and Contracting.

Contracts 119

Contracts Travel Trade Shows Sponsorships 119

Socio Events

AUGUST 4, 2021

Event managers have contended with rapid industry changes over the last couple of years. As an event manager, now more than ever, you need simplified solutions to create memorable event experiences that prove ROI and smash targets. Assemble Focused Event Management and Planning Committees.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Eventinterface

MARCH 12, 2017

A few years ago, I was contracted to manage a conference. One of my first tasks was to review what was already in place, committed to and contracts signed. One of my first tasks was to review what was already in place, committed to and contracts signed. I came on board only a few months before the event.

Sponsorships 100

Sponsorships Contracts Meeting Planning Education 100

QC Event School

DECEMBER 30, 2022

Venue selection. It includes all necessary steps, such as guest list management, staffing needs, catering needs, rental orders, etc. How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Endless Events

MAY 13, 2022

Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. They can also pivot to becoming event managers or event marketers. The events industry is exciting, ever-changing, and sociable.

Event Planning 133

Event Planning Government Event Management 2014 133

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. Vendor management is a feature you’ll want in your event planning software. Closely related to vendor management is document management.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Eventtia

APRIL 18, 2022

After this checklist, we’ll also share some of the most important event planning and management best practices, so you can use them to make the most of this checklist. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Event management solution.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. Refer to your past year’s event analysis.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Event Planning BluePrint

OCTOBER 30, 2022

The Event Planners’ Hub – By the end of this course, you’ll confidently know how to charge for your services, how to work with paying clients, and understand how to plan and manage events professionally from start to finish. The New Playbook for In-Person Events: Enhancing the Experience While Managing the Risk.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Advertising Banking 78

PCMA Convene

DECEMBER 11, 2018

From helping clients rethink their approaches to sponsorship at Talley Management Group (TMG) to serving on the Board of the Penn State Hotel & Restaurant Society, Heather Seasholtz, CMP, director of meetings and events at TMG, is a true difference-maker for the meetings industry. Sponsorship is also fun to watch.

Sponsorships 81

Sponsorships Contracts 2015 Negotiating 81

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Identify the venue.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Event Guru

JANUARY 26, 2023

Among these things are marketing, setting up speakers/sponsorships, finding a space that can accommodate the event, catering, and much more. Event venue management software can be useful for storing and organizing this kind of information for the future. Event Planning Contingency Planning Ideas Plan for no shows!

Sponsorships 40

Sponsorships Contracts Event Planning Venues 40

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Venue capacity and additional rooms. Distance from airports.

Venues 64

Venues Transportation Hotels Event Planning 64

Eventinterface

AUGUST 1, 2017

In the past, our responsibilities mainly entailed logistics, and attendee, venue, and vendor management. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Sponsorship and increasing event revenue in the age of technology.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Arlo Training & Events Software

AUGUST 15, 2021

When choosing the right software for your business, it’s important to compare training management software to see how the solutions stack-up in terms of price, functionality, customer ratings, reviews, and more. But in an online world that favours advertising and sponsorship, it’s often deep pockets that win out over product performance.

Management 49

Management Ecommerce Event Management Advertising 49

InitLive

MARCH 4, 2021

Examples of fixed costs are: Event Venue. Event staff & volunteer management software. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. Equipment (AV tech).

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

SpotMe Blog

JUNE 29, 2022

Providing extra virtual event space if your physical venue is at capacity. One of the biggest expenses associated with in-person events is the venue. With a hybrid meeting, you can limit in-person attendees to a certain number, and the event organizers can book a smaller venue and host virtual attendees, too.

Event Marketing 130

Event Marketing Marketing Travel Events 130

Attendease

MARCH 19, 2024

This post covers key strategies to help you manage multiple events at once— without pulling your hair out. We’ll also dive into how event management tools make your life easier through automation, cloning, and cross-team collaboration. Look for opportunities to save on bulk orders or multi-event vendor contracts.

Management 195

Management Event Management Contracts Corporate Events 195

InitLive

NOVEMBER 10, 2022

Examples of fixed costs are: Event Venue. Event staff & volunteer management software. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events. Equipment (AV tech).

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. 5 critical tricks to consider before you book a venue.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

SmartMeetings

APRIL 17, 2020

I have also been helping local nonprofits get sponsorship. Shannon Byck, CMP, regional director for Meeting Encore and managing partner for Intuitive CE, says her focus is two-fold. “[Our I think how we meet will change—changes in food service/hybrid events/contract clauses/venues and cleaning parameters…” she tweeted.

Contracts 66

Contracts 2020 Healthcare Hospitality 66

EventBank Insights

JANUARY 22, 2019

Like, really hard.You don't know where to start, and you'd think the smallest events would be easier to manage, and for the most part, it's true, but then again every attendee counts, and engagement will need to be more personalized. Choose a Venue ? Know your minimum and capacities of the venue ? Draft Event Schedule ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

SmartMeetings

NOVEMBER 20, 2019

A webinar by Skyline Exhibits aimed to answer that, hosted by Sofia Troutman, senior digital marketing and product innovation manager, and Jon Althoff, senior director of global marketing. Do you know the venue inside and out? Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Don’t be so sure.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Event Industry News

NOVEMBER 1, 2016

Zibrant, a market-leading event management, venue find, and accommodation agency, has strengthened its international association business with three new contract wins.

Healthcare 40

Healthcare Sponsorships Contracts Transportation 40