Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Get Your AV Right Another important element of the sourcing process is managing event tech needs. Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

Negotiating 105

Negotiating Contracts Hotels Consulting 105

Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

Contracts 102

Contracts Hotels Tech 2021 102

Smart Meetings

DECEMBER 12, 2023

Feel free to create your own content or explore the option of having a professional speaker produce a 5-10 minute segment, listed within the speaker’s contract if you’ve enlisted a keynote speaker. Or maybe it’s a lounge area that is “tech-free” with no laptops or smartphone usage allowed.

Meetings 105

Meetings Speakers Contracts Tech 105

Eventmobi

FEBRUARY 23, 2022

But before we dive into the challenges and solutions of this tech, the ability to broadcast live video from your personal device to whomever is willing to watch raises the question: How do you police thousands of users live streaming? This is probably included in your venue contract but it’s good to double-check.

Wireless 448

Wireless Events Social Media Venues 448

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

Attendify

FEBRUARY 18, 2020

While industry influencers agree that event organizers have historically been slow to adopt technology, they point to self-service event tech as a panacea for some of the woes listed above. A la Sliding Doors , I’ll show you how the situation could be resolved using self-service event tech vs. how things might progress without it.

Tech 45

Tech Event Tech Event Apps Speakers 45

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Smart Meetings

OCTOBER 26, 2022

Her role varied, however, including exhibitor, tech provider, speaker and tour guide. The idea is to take great speakers and push them in different directions,” she explained. Even though she wasn’t looking for another job, she was already embedded in the culture. “I Pitching for 2023.

2023 98

2023 Contracts 2011 Sustainability 98

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 103

Tech Event Management Technology Management 103

SpotMe Blog

NOVEMBER 29, 2022

This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. Set up the Q&A feature on your event platform so that HCPs can easily ask questions and engage with speakers. Lay down how content will be communicated and shared.

Event Technology 130

Event Technology Technology Contracts Speakers 130

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

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Speakers 2021 Sponsorships Events 248

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. That meant contracting the group, arranging meals and transportation for twenty entertainers, adjusting the rehearsal schedule, and coordinating new AV components with the tech team.

Conference 95

Conference Meetings Transportation Entertainment 95

Eventsforce

FEBRUARY 10, 2022

We spoke to three tech-savvy event planners asking them: How, or if, their event planning has been impacted. Overnight we were faced with once again losing our audience and speakers to tackling the pandemic on the front line in intensive care units up and down the country. What effect this has had on their event production.

2022 98

2022 Event Planning Education Speakers 98

PCMA Convene

APRIL 23, 2019

David Ryan Polgar speaks at the first All Tech is Human summit, which convened people from a variety of backgrounds to discuss ethical tech development. He created and co-hosts Funny as Tech, a bi-monthly live panel show and weekly podcast tackling thorny tech issues. The 21st-Century Oil’. Marketing Your Event.

Tech 40

Tech Social Media Contracts 2018 40

MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Few business agreements get done without some friction. Of course you don't, because that doesn't happen.

Negotiating 63

Negotiating Contracts Speakers Tech 63

Event Industry News

MAY 3, 2019

In the next three years, 80% of Business Event Professionals will be utilising blockchain technology across their event portfolio enterprise, be it via their own tech or tech provided by a third-party solution provider. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Reveal the Authors.

Social Media 75

Social Media Contracts Airlines 2014 75

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should I account for chatter between techs or buttons clicking or general movement at this desk? Yes and no.

Negotiating 90

Negotiating Speakers Tech Meetings 90

Eventtia

OCTOBER 20, 2023

Audio-visual (AV) Equipment Latest Tech vs. Basic: Cutting-edge sound and display equipment can elevate the event experience but comes at a premium. Operator Costs: High-tech gear often needs skilled people to run it. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Financial 117

Financial Negotiating Entertainment Retail 117

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. Find cost savings tips for event tech, ground transportation, and venues, here. she says. • Put soda and bottled water on ice.

Food and Beverage 105

Food and Beverage Contracts Transportation Hotels 105

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This might include arranging catering services, admitting retail vendors, and/or bringing in tech specialists.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Event Geek

APRIL 19, 2018

Almost every event tech company out there falls into what we call the "Reg Pub" bucket – a tool to help you publish an event website and register attendees. Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible.

Management 84

Management Contracts Event Tech Hotels 84

SmartMeetings

JANUARY 10, 2020

Whether it involves a speaker presentation or attendees who need to check back in with work and answer all those sli.do Brandt Kreuger, resident expert at Event Tech Consulting and Will Curran, founder of Endless Events , have some helpful tips for guaranteeing better connectivity: Surprise—it’s about more than just Wi-Fi! Hardwire It.

Social Media 60

Social Media Speakers Contracts Consulting 60

Eventsforce

MAY 10, 2021

The audio might sound horrible, the feed might cut out or the speaker may panic. If the speaker has top notch content, no one will mind pre-recorded content. The content can be played whilst the speaker is brought back online. 4) Underestimating the Tech You Need . 4) Underestimating the Tech You Need .

Tech 95

Tech Speakers Events Contracts 95

The Castle Group

SEPTEMBER 26, 2023

Tech savvy – In today’s digital age, technology is integral to event management. Being tech-savvy can save you time, create efficiencies, and help create a seamless experience for guests. It also provides a level of trust, knowing that others have had successful experiences and were satisfied customers.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

GEVME

NOVEMBER 7, 2018

Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget. Attendee registration. Physical space and assets. Food and beverage. Audio-visual equipment.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

PCMA Convene

NOVEMBER 5, 2021

The decision to keep Amplify 2021 online was made in September 2020, at which time the team didn’t feel confident it could meet its attrition and contract requirements. “It This was a departure for Workiva, since it had never invested in a celebrity speaker for its events. Tech equals the F&B at an in-person event, Cam said. “If

2021 97

2021 2020 2022 Education 97

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money.

Event Management 130

Event Management 2023 Management Healthcare 130

All Seated

SEPTEMBER 2, 2021

With no end in sight to the tech boom we’re living through, it’s time to get on board the virtual train before it leaves the station. They say first impressions are everything, so beginning a new client relationship with clean and simple tech solutions can be the perfect way to demonstrate the stress-free experience to come.

Tech 59

Tech Travel Contracts Consulting 59

Eventsforce

NOVEMBER 16, 2021

Should you be contracting specialists? This also applies to sending any ‘green screen’ set up for speakers. In addition, you now need a tech team to stream your content. Your hybrid event has a mix of virtual and in-person attendees, but with the event tech available there should be no need to use separate registration systems.

Social Media 97

Social Media Sponsorships Tech Events 97

Social Tables

APRIL 20, 2023

Securing a venue too late, skipping an event walkthrough, failing to practice tech cues, or making last-minute setup changes can negatively impact an event’s success. Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 40

Tech Event Management Technology Management 40

SmartMeetings

SEPTEMBER 14, 2020

The celebration combined recognition for the company’s charitable work, a message from the president, a keynote speaker and an exclusive concert. Two of the most pivotal were an exclusive concert with a Canadian band and an incentive conference with keynote speakers for the external group.

Speakers 59

Speakers Social Media Contracts Conference 59

Hubilo Blog

APRIL 27, 2020

They should keep all this aside, obviously, keep on updating their contracts, reviewing revenue policies and so on but meanwhile start growing themselves and learn. Like if this event is happening and using this technology which is missing this element, why don’t we integrate new tech with their tech and make it amazing!

2020 68

2020 Tech Speakers Technology 68

Bizzabo

NOVEMBER 25, 2019

Event Tech Podcast. Event Tech Podcast. Now co-hosted by Brandt Krueger and Will Curran of Event Technology Consulting, the Event Tech Podcast was started by John Federico many years ago. This podcast delves into anything and everything about the event tech space. The Best Event Planning Podcasts. EventIcons. GatherGeeks.

Event Tech 103

Event Tech Tech Event Technology Technology 103

QC Event School

DECEMBER 30, 2022

Your client is a large tech company that is looking to host an exclusive event for the launch of their new product. We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Their budget for the event is $50,000.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102