SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? AV May Be Bigger Than You Think.

Negotiating 82

Negotiating Speakers Tech Meetings 82

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. There are three categories of questions to ask; essential, quality of life, and tech questions. . Venue Negotiations

Negotiating 112

Negotiating Contracts Venues Wireless 112

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This might include arranging catering services, admitting retail vendors, and/or bringing in tech specialists.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Tech savvy – In today’s digital age, technology is integral to event management. A company should be upfront about the services they can perform and their pricing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SmartMeetings

OCTOBER 23, 2017

A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now. This can lead to everything from sourcing a nontraditional venue to trying out new tech features such as holograms or virtual reality. Think Short and Sweet.

Management 55

Management Negotiating Contracts Hotels 55

Bizzabo

NOVEMBER 25, 2019

Event Tech Podcast. Event Tech Podcast. Now co-hosted by Brandt Krueger and Will Curran of Event Technology Consulting, the Event Tech Podcast was started by John Federico many years ago. This podcast delves into anything and everything about the event tech space. The Best Event Planning Podcasts. EventIcons. GatherGeeks.

Event Tech 103

Event Tech Tech Event Technology Technology 103

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses. Negotiate terms. Negotiate mutually beneficial terms. Guarantee technical support.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract. Don’t be afraid to negotiate! These 10 tips will help you find the perfect conference venue.

Venues 115

Venues Conference Food and Beverage 2014 115

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract template. Event planning contract templates. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Socio Events

JULY 27, 2021

Here are a few hybrid tech components that you’ll need to consider when budgeting: AV Equipment: Screens, cameras, microphones, and a sound system are all must-haves for a hybrid event. Does your contract with the venue include a health concierge, or will you need to hire a third party? Will disposable masks be provided on-site daily?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events.

2021 111

2021 Site Selections Contracts Venues 111

Social Tables

JANUARY 17, 2018

Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventsforce

SEPTEMBER 17, 2021

For example, with event tech, a low price could mean that the data protection is not as robust as it should be. All buyers want to feel that they have negotiated a good deal. This will be additional crew to the production team that are contracted for the room, sound and vision. Let’s take the example of a speaker.

Negotiating 104

Negotiating Speakers Contracts Tech 104

Endless Events

APRIL 8, 2019

On this week’s Event Tech Podcast, Will Curran and Brandt Krueger walk you through all you need to know to save money on AV. Subscribe to the Event Tech Podcast here and never miss a beat! How to Win at Negotiating AV Prices for Events . Can I Negotiate Venue AV Charges? Join them for the hottest tips on AV Pricing!

Negotiating 119

Negotiating Education Event Tech Tech 119

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

2019 91

2019 Contracts Sustainability Technology 91

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

Negotiating 123

Negotiating Events Education Technology 123

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Maybe it's hosting quality networking opportunities, or creating a high-tech event experience. Or perhaps it's having an impressive venue or a top industry keynote speaker. Make a budget based on what you think would be a likely cost.

2023 40

2023 Food and Beverage Social Media Negotiating 40

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Contracting. (3 Finding diversity in speakers. Finding quality speakers. 3 mentions).

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

PCMA Convene

MAY 31, 2020

Her students are then required to analyze what an event’s virtual expo hall looks like, for example, how demonstrations at virtual booths are performed, how breakout sessions are handled, how speakers adapt content for a digital platform, and more. Digital staging for speakers and emcees: Was there a theme? Are they live vs. recorded?

Social Media 52

Social Media 2020 Sports Speakers 52

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

PCMA Convene

JULY 31, 2017

App/Tech Provider Support. Av/Tech Support. Nominated by Maureen Sojka, Events Manager, Creative Marketing Alliance — “Great prompt response for the initial quote; superb on-site tech support. Not only did he go with the ow as speakers changed their minds on equipment, etc., Scot Richardson. Paul Kennealy.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? This could be useful for a speakers’ briefing or a VIP event the night before your conference. Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely.

Venues 45

Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

What event-tech and AV will you need? This could be useful for a speakers’ briefing or a VIP event the night before your conference. Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely.

Venues 40

Venues Conference Hotels Sustainability 40

PCMA Convene

JULY 31, 2016

From stories about fax machines to photos of 3D projection mapping, from advice about negotiating piles of paperwork to a roundtable discussion among female CEOs, we’ve gone from serving an industry in its infancy to one that has come of age. Does a planner’s attitude make a difference when negotiating with hotels?” High(ish) Tech.

2012 56

2012 Food and Beverage 2013 Hotels 56