MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

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Event Industry News

MARCH 3, 2020

Director of Performing Artistes, Lauralee Whyte, shares her experience of getting the most from a keynote speaker. Here are 4 key things to remember when working with your Speaker Consultant, so to ensure you get the most value from your speaker, and crucially, for your audience to experience the most engaging content possible.

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Connect Your Meetings

DECEMBER 6, 2018

Register now for “Common Contract Mistakes” Sometimes little errors can cause big problems. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes. Learning Objectives: Learn common contracting mistakes that are most likely to lead to disputes.

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Smart Meetings

OCTOBER 18, 2022

Now, the question is how to build contracts moving forward. Phoenix-based hotel attorney Lisa Devlin sat down for some rapid-fire questions about what is and isn’t working today and offered her prescription for a win-win solution to trading contract clauses. Read More : A Breakdown of Post-Pandemic Contract Clauses.

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Prestige Events Magazine

SEPTEMBER 25, 2023

Tunnicliffe commented: “With increases in commodity costs and event budgets tighter than ever, winning a contract or appointing a supplier can often be only the start of a tense process of negotiation which can risk making or breaking the event supply chain. Registration for the industry event closes on November 1.

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MeetingsNet

APRIL 17, 2023

Increase your visibility and share your knowledge: The call for speakers is now open for the MeetingsNet track at The Special Event. If you have any questions about our call for speakers, please contact Sue Hatch, MeetingsNet’s content director, at shatch@meetingsnet.com. The deadline for is June 16.

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Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

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TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

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Negotiating Financial Food and Beverage Sponsorships 113

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

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Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. Engage stakeholders Identify and actively engage key stakeholders from day one, including sponsors, partners, vendors, and internal teams.

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SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

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Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Tap your speakers’ bureau. Daily analysis will help to spot discrepancies in the moment.

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Food and Beverage Negotiating Contracts Speakers 88

Smart Meetings

NOVEMBER 15, 2023

Michelle Poler, author of “Hello Fears” and keynote speaker, suggested moving toward the things that scare us because in that direction lies growth. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human. The enemy of success is not failure, but comfort,” she said.

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Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Flexible Contract Language. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

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Event Planning Food and Beverage Contracts Negotiating 126

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. What to Make Sure is Spelled Out in Any Hotel Contract.

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Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Input from these key players may influence event themes, speaker selection, and overall event strategy.

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Bizzabo

AUGUST 25, 2021

An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

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Event Industry News

MAY 7, 2020

EduMonday Live on Monday 11 May has been designed to give the business events industry the chance to engage, totally free of charge, in a range of carefully curated education sessions led by 40 expert speakers. Human psychology, Nature, collaboration, contract negotiations and more. EduMonday Live kicks off at 10am UK time.

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Smart Meetings

MARCH 11, 2024

Two theaters will feature strategies for career development, a next generation stage will focus on skills with industry speakers sharing their stories and leadership while campfire areas will cover technology.

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Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

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Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The panelists offered tips about negotiating with venues and vendors: . Missed Part III of the Pandemic Compliance and Safety at Live Events panel?

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Expo Pass

MARCH 22, 2023

Use that to make decisions about advertisement, venue design, speaker selection, and even catering. This gives you time to put all the pieces together and to give advance notice to any desired speakers. Pro tip: Getting a contract with the venue will go a long way to preventing the unexpected loss of your venue.

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Event Leadership Institute

JANUARY 21, 2020

AV rental companies carry extensive inventories of hardware–displays, LED tiles, lighting, soundboards, speakers, projectors, cameras, and more. Your requirements and budget are modest; for example, you only need standard breakout room projector, screen, and speaker set-ups. AV Rental Companies. In-House AV Companies.

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MeetingsNet

FEBRUARY 19, 2019

Planners spend lots of time searching for, negotiating with, and contracting the right speakers and presenters for their events. In this article from SmartBrief , veteran presentation coach Stephanie Scotti provides advice for speakers who encounter any possible technology snafus. Printer-friendly version.

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Smart Meetings

NOVEMBER 15, 2022

We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Let them know what they will miss out on in terms of hotel blocks and speakers if they don’t act on a proposal right away and give a roadmap for what to expect in the months to come.”.

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ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

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Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Build the need for personal space into your budget so you can assure your attendees, speakers, and partners that you’re taking their safety seriously. On-Site Contracts.

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Contracts Hotels Tech 2021 102

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. contract negotiations, and. Event Planning Contracts. It covers topics like: understanding your client’s objectives, selecting a venue, getting the right technology in place, negotiating a budget, and. Event Revenue and Sponsorship ROI.

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Event Planning Negotiating Advertising Contracts 62

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand.

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International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

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Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

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QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Finally, you’ll need to negotiate with the venue.

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SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? AV May Be Bigger Than You Think.

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