EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Event Planning 133

Event Planning Government Event Management 2014 133

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Give the company multiple months of time before you need a decision.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. Sponsorship and increasing event revenue in the age of technology.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Connect Your Meetings

AUGUST 7, 2019

Today, poaching is increasingly extending beyond room blocks into exhibitor services, audiovisual, sponsorships and more. Speaker Bio: . venues worldwide, negotiate rates and review contracts at no cost to her client. Meetings and exhibitions continue to be impacted by room block poaching.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Advertising Banking 78

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We have also increased the cost of our sponsorships and added new a la carte options. • What changes — positive or negative — have you made to your meeting over the last year because of the economy?

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Showclix

JUNE 9, 2020

Arguably the largest potential reach your virtual event has at its disposal is the individually devoted online fandoms of each of its slated performers, artists, speakers, and celebrity guests. Social Media. After all, they make up the core of your virtual event’s content – they’re what the fans want! Testimonials.

Social Media 72

Social Media Sponsorships Entertainment Negotiating 72

International Institute of Event Management

JANUARY 13, 2017

Considered a smaller industry conference, roughly 30 speakers presented and 200 people were in attendance. She personally negotiated the contract for this conference and her sponsor was a one-day breakfast host for this event at a cost of roughly $10,000 for the sponsorship and $10,000 for the exhibition products and services. .

Event Planning 40

Event Planning Contracts Social Media Sponsorships 40

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Grants and contracts. Sponsorship fees. Revenues and expenses: Registration: $20.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. Additionally, these events often feature motivational speakers, industry experts, and internal leaders who share valuable insights and knowledge.

Sports 40

Sports Fashion Entertainment Education 40

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Contracting. (3 Finding diversity in speakers. Finding quality speakers. 3 mentions).

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. She believed that across meetings, the planners were not enabled to negotiate the best rates on meeting room rentals because they lacked benchmarks and comparisons.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventtia

APRIL 12, 2023

The mobile app can also provide real-time information about the speakers, event agenda, sponsors, and more. There are several different types of breakout rooms available, and you can assign speakers or moderators to each room. Sponsorship: invite sponsors to the event page to give them more visibility.

2023 62

2023 Event Management Management Speakers 62

Bizzabo

JULY 30, 2018

Their 2018 conference has drawn speakers like the Growth VP of Spotify, the Head of Enterprise Marketing at Lyft, the Chief Digital Marketing Officer at SAP and many other experts from leading brands. Vasil: In this case, your budget is the revenue that you generate from ticket sales and sponsorships sold. I was just thrown into it.

Social Media 74

Social Media Negotiating Consulting Marketing 74

Eventtia

APRIL 12, 2023

The mobile app can also provide real-time information about the speakers, event agenda, sponsors, and more. There are several different types of breakout rooms available, and you can assign speakers or moderators to each room. Sponsorship: invite sponsors to the event page to give them more visibility.

2023 48

2023 Event Management Management Speakers 48

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. And OpenTable. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Sponsorship and exhibitor options.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

When you get down to it, event marketing educates your potential attendees about the scope and theme of your event; provides the particulars about the event (reasons to attend, location, date/time, speakers/entertainment, etc.); Values, mission, content focus, featured speakers/entertainment, etc. Speaker and entertainment selections.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60