TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventmobi

MAY 17, 2023

Learn about sponsorship levels, why they work, and how to create them for your event. Detailed sponsorship level examples included! Securing the right sponsors can make or break your event—and the right sponsorship levels can exponentially raise your chances of success! What Are Sponsorship Levels? Let’s dive in.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Sponsorship: A Way to Support Lower Ticket Costs. Sponsorship money can be another way to finance hybrid events, and once again, the virtual audience can be crucial to your value proposition.

Speakers 248

Speakers 2021 Sponsorships Events 248

Event Leadership Institute

JULY 30, 2020

Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? If applicable, develop sponsorship packages and begin soliciting partners. Define and assign support team roles for pre-production and run-of-event (speaker support, technical support, customer service, social media, A/V, etc.). ?

Event Planning 122

Event Planning Social Media Speakers Sponsorships 122

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Input from these key players may influence event themes, speaker selection, and overall event strategy.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

QC Event School

DECEMBER 30, 2022

How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. Like the venue, they must agree with your compliance protocols before you sign the contract. Planning the event layout. Mask monitoring.

2021 306

2021 Event Planning Insurance Transportation 306

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Select a menu.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Guidebook

MAY 16, 2023

This includes details most people never consider, such as recruiting speakers for the event and marketing the event. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. You’ll be working with many people that are each have a part to play in executing a successful event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Do Good Events

APRIL 4, 2023

This will help you determine costs ahead of signing a contract and find the best fit. Some examples are: photographers, photo booth, auctioneers, live entertainment, music/DJ, and keynote speakers. Sponsorships Companies often allocate certain dollar amounts for these types of sponsorship opportunities in their yearly budgets.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Give the company multiple months of time before you need a decision.

Social Media 61

Social Media Sponsorships Speakers Contracts 61

Event Leadership Institute

DECEMBER 3, 2020

Speaker Prep. Every speaker had a rehearsal/dry run (some speakers more than one) to test the platform, microphones, and audio set-up. Each speaker joined 30 minutes before the start of their session to re-confirm audio/video connections. The virtual exhibit hall featured vendor booths, which weren’t paid sponsorships.

Insurance 105

Insurance Speakers Contracts Conference 105

Event Industry News

JANUARY 20, 2021

Studio Giggle was then able to ‘beam in’ the US CEO from New York live to interact with the speaker on stage. Following on from the success of the CVC event, Studio Giggle won a contract to produce Manchester United Football Club’s partnership events.

2020 134

2020 Sponsorships Contracts 2021 134

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 119

Meetings Contracts Speakers 2020 119

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Book guests, speakers, and entertainers Even in a virtual environment, keynote speakers and entertainers are a must-have.

2023 52

2023 Sponsorships Social Media Entertainment 52

Eventtia

OCTOBER 20, 2023

Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand. It’s imperative to read through these documents carefully.

Financial 117

Financial Negotiating Entertainment Retail 117

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. Sponsorship and increasing event revenue in the age of technology.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Event Planning 133

Event Planning Government Event Management 2014 133

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. Practice running through the entire event with speakers, staff, and the nonprofit event planning team. Ensure that all AV equipment works properly, practice speaker transitions, and listen to speeches for length and content.

Event Planning 78

Event Planning Social Media Advertising Banking 78

ePly

JANUARY 25, 2023

Conference Management The right solution should offer robust conference management tools that allow teams to manage session calendars and speaker assignments efficiently. Mobile App A mobile app is a great way to provide a more engaging experience for attendees of your event.

Event Management 62

Event Management Management Speakers Technology 62

Event Planning BluePrint

OCTOBER 30, 2022

Event Revenue and Sponsorship ROI. On-Demand Webinar: Virtual Speakers. contract negotiations, and. Event Planning Contracts. Raising the Bar on Virtual Events. Negotiating with Vendors. Bringing the Magic of In-Person Events to Virtual. Showcasing Sponsors in a Virtual Event. On-Demand Webinar: Virtual Event Engagement.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Event Guru

JANUARY 26, 2023

Among these things are marketing, setting up speakers/sponsorships, finding a space that can accommodate the event, catering, and much more. There are many different things that professional event planners must do to plan and set up events so that they are executed well. Event Planning Contingency Planning Ideas Plan for no shows!

Sponsorships 40

Sponsorships Contracts Event Planning Venues 40

Connect Your Meetings

AUGUST 7, 2019

Today, poaching is increasingly extending beyond room blocks into exhibitor services, audiovisual, sponsorships and more. Speaker Bio: . venues worldwide, negotiate rates and review contracts at no cost to her client. Meetings and exhibitions continue to be impacted by room block poaching.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Eventsforce

NOVEMBER 16, 2021

Should you be contracting specialists? This also applies to sending any ‘green screen’ set up for speakers. For example, ensuring that speakers are in the right place for studio or side interviews, checking that the venue staff have everything under control, or being sent out by the technical team to find some kit.

Social Media 97

Social Media Sponsorships Tech Events 97

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Whether it be a live band, aerial artists or fire dancers, keynote speakers or moderators, entertainment is an important part of any event to wow your audience and keep them engaged.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Event Leadership Institute

JANUARY 14, 2022

We launched 2 new conferences: the Business, Design & Strategy Summit in June, and the Event Agency Growth Summit in December, featuring over 60 speakers, 34 of which are C-suite leaders of their organizations.

2021 52

2021 2022 Risk Management 2020 52

Socio Events

AUGUST 4, 2021

Once you map out the higher-priced budget line items, dig down into the less expensive components such as speakers, marketing, and team salaries. Below are some event marketing tactics: Create a tentative event agenda (even if you haven’t secured speakers) to generate some buzz around the types of topics and content the event will offer.

Event Management 52

Event Management Management Food and Beverage Event Apps 52