Smart Meetings

FEBRUARY 27, 2023

While sponsorships have been prevalent for a long time, further information about the popularity of digital and print options might surprise you. Also, 83% of exhibitors have purchased at least one sponsorship from 2017-19. Provide exclusive or a finite number of sponsorship opportunities. Sell refund protection.

Conference 111

Conference Sponsorships Trade Shows Insurance 111

ePly

MARCH 26, 2024

Event sponsorship is the way to go , but navigating how to secure funding for any type of event isn’t always simplistic. Not only do you need sponsors who offer enough funding, but you need to enter into contracts that protect your event and create an appealing opportunity for all parties.

Sponsorships 62

Sponsorships Financial Social Media Contracts 62

PCMA Convene

APRIL 28, 2020

As for pricing sponsorships: This appears to be the Wild, Wild West right now. For example, if you have a 5,000-person live event, and you work hard all year to hit that number to break even or to even turn a profit, all of a sudden, your business model is flipped. So, in a way, the potential attendee reach is that much larger.

Sponsorships 123

Sponsorships Contracts Trade Shows Meeting Planning 123

Eventmobi

FEBRUARY 23, 2022

However, the uncertainty surrounding the raw nature of the content threatens event planners’ potential to incorporate and monetize live stream content in post-event media, sponsorship packages, or other video opportunities. This is probably included in your venue contract but it’s good to double-check.

Wireless 448

Wireless Events Social Media Venues 448

Event Marketer

FEBRUARY 16, 2024

Floor Coverings, Galore There’s no contracted carpet for these shows, so while some exhibitors choose to stand on the bare concrete floor, many use this opportunity to pad the booth experience with just the right rug. Bonus points for inspiring buyers to connect with their inner model.

Trade Shows 94

Trade Shows Fashion Apparel 2024 94

TicketBud

DECEMBER 13, 2023

Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

QC Event School

DECEMBER 30, 2022

Finally, we will even provide you with an example template that you can use to write your own event proposal. How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. 3 Event Proposal Examples.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventmobi

JULY 27, 2022

Based on strong registration, exhibit, and sponsorship revenue and solid virtual leads for exhibitors, we’re allocating more resources to support revenue partner success and expanding our menu of sponsorship options. Increase revenue from year-round sponsorship contracts so we’re not relying too heavily on the annual conference.

Education 195

Education Sponsorships Conference Contracts 195

GEVME

JULY 2, 2018

While many event planners focus on cost cutting only, the key to success is using as many diverse revenue streams as possible, with sponsorships being one of them. Luckily, the transformation of an event production landscape also brings many changes to the ways event sponsorships are built. What is an event sponsorship package?

Sponsorships 200

Sponsorships Tech Hospitality Conference 200

Eventmobi

FEBRUARY 3, 2021

More specific examples include incentive trips or and live entertainment attractions. . Examples include marketing activations that involve immersive branded experiences or educational installations. EventMobi’s platform , for example, allows you to set separate paths for registration. Budget Limitations.

Speakers 248

Speakers 2021 Sponsorships Events 248

Event Planning BluePrint

JANUARY 18, 2022

You will coordinate every element of the event from vendors to venues and sponsorships to guests. Sponsorship . Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. Rental Management.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Do Good Events

APRIL 4, 2023

An example may be an in-house AV or Catering vendor and if you don’t use that vendor, an additional liaison fee likely will apply. This will help you determine costs ahead of signing a contract and find the best fit. Some examples are: photographers, photo booth, auctioneers, live entertainment, music/DJ, and keynote speakers.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

Event Farm

MAY 5, 2021

Like the venue, they must agree with your compliance protocols before you sign the contract. They shouldn’t have other responsibilities that could cause conflicts of interest, for example, revenue concerns. You can provide masks (another sponsorship opportunity) and use technology to track their dispersal in the event app.

2021 306

2021 Event Planning Insurance Transportation 306

SmartMeetings

APRIL 13, 2021

For example, do you have the resources (labor and financial) to ensure the safety of your guests? Finances and Contracting. If sponsorship dollars are an integral part of your event income, are your sponsors in a position to invest? The course stressed that meeting professionals have a responsibility to act with a Duty of Care.

Contracts 119

Contracts Travel Trade Shows Sponsorships 119

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? Meeting Tomorrow covered three hybrid event AV setup examples. Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc. Increase Sponsorship Value.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Endless Events

MAY 13, 2022

Traditionally, many event planners started their careers working in hospitality (as assistants at hotels, for example) and gradually moved into management. They can also pivot to becoming event managers or event marketers. It’s a fast-paced work environment and it requires undivided attention.

Event Planning 133

Event Planning Government Event Management 2014 133

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Sponsorship finalization. Review all underwriting details and perform final confirmation on sponsorship. Negotiate details with the venue. Event management solution.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventsforce

NOVEMBER 16, 2021

Should you be contracting specialists? For example, the logistics team need to ensure that any technical kit for regional clusters or hubs to participate is delivered on time for set up. For example, to issue a Covid-19 safety requirement to virtual attendees would show a lack of attention on your part. Let’s take a look.

Social Media 97

Social Media Sponsorships Tech Events 97

Endless Events

OCTOBER 24, 2018

And we talk about what these basics are and kind of how to understand them, things like, for example, speed, and understanding what involves with speed, not just necessarily the megabits per second, but also what the ping is, and kind of these terms. Sponsorship Opportunities. Next up is creating sponsorship opportunities.

Hotels 89

Hotels Negotiating Sponsorships Wireless 89

SpotMe Blog

JUNE 29, 2022

You might also be able to track down partners for the virtual event that can help cut costs, like a company that can help with live streaming, or offer reduced rates for virtual sponsorship opportunities. For example, the audience might engage more with a certain type of event, or you could get data from a live poll.

Event Marketing 130

Event Marketing Marketing Travel Events 130

Stova

MARCH 7, 2023

For example: AI language translation expands audiences by providing real-time interpretation services. For example, uniform hotel concessions and contract clauses add value and guard against excessive attrition and cancellation fees. Tip: Win lucrative sponsorships. Tip: Drive savings without diminishing event impact.

2023 52

2023 Event Technology Technology Sponsorships 52

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 120

Meetings Contracts Speakers 2020 120

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Know what you have to offer (social media hits and access to attendees, for example). Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Here are some key steps.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. You may need to secure certain accommodations from providers that the venue doesn’t provide.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

InitLive

MARCH 4, 2021

Examples of fixed costs are: Event Venue. Examples of variable costs include: Meals per attendee. Here is an example of how volunteer management software can make an impact. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Equipment (AV tech).

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Eventscase Blog

AUGUST 11, 2022

We welcome all types of clients and even sign sponsorships for associations and clusters dedicated to event management. For registrations, for example, it would be so much better to provide a registration page that is whitelabelled according to your brand and the event as opposed to using free tools like Google Forms to let people sign up.

Event Management 52

Event Management Management Event Apps Banking 52

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 125

Tech Food and Beverage Retail Technology 125

InitLive

NOVEMBER 10, 2022

Examples of fixed costs are: Event Venue. Examples of variable costs include: Meals per attendee. Here is an example of how volunteer management software can make an impact. It is important to keep track of each vendor’s contract and deliverables to ensure there are no surprises when they start work. Equipment (AV tech).

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Do Good Events

AUGUST 16, 2021

For example, is there an indoor space if the event can’t happen outdoors , and will that incur a fee? If you do choose to cancel an event or change the format, you may be faced with needing to refund or transfer dollars of paid sponsorship or ticket sales. Here are 5 Tips for Contingency Planning. 1 – Understand Your Options.

Sponsorships 52

Sponsorships Contracts 2021 2020 52

Endless Events

JUNE 10, 2020

So far, we’ve given you some great tips on everything from sponsorships to virtual happy hours. Are they there to sign contracts and close deals? So for example, if you have a product launch, how would someone do that online? Figure out how to do intimate sessions with, for example, the vendors. No one likes them.

Trade Shows 99

Trade Shows Social Media Marketing Sponsorships 99

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. An event app with dedicated networking and community features is a great example of a valuable tool that’s both easy to use and accessible.

2023 52

2023 Sponsorships Social Media Entertainment 52

Eventmobi

JANUARY 10, 2024

For example, if a session is part of a certain speaker series, attendees can mark it as such in their agendas. Once you’ve chosen a platform, make sure the contract clearly outlines the terms and expectations of your partnership with the app vendor so everyone is on the same page. Make a decision. Implement and onboard.

2024 195

2024 Conference Event Apps Speakers 195

The Castle Group

MARCH 2, 2021

For example, select a virtual platform that has a downloadable app so the in-person and online audiences can participate and interact together. Rethink your sponsorships. Planning for virtual events has made us embrace new technologies, and hybrid events will push us even further. A hybrid event can also increase your sponsor dollars.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Event Industry News

JANUARY 10, 2019

Improving visitor dwell time is priory for exhibitions and as a result, organisers are becoming more creative with their contracted hall space. If you would like an informal chat and examples from other events email us info@evolutiondome.com , visit www.evolutiondome.com or you can download our Brochure HERE. The Glastonbury Effect.

2019 75

2019 2018 Trade Shows B2B 75

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. For example: Training Session: How can you measure the benefits of the learning delivered in a training? Let’s apply that theory to events and meetings.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38