SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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Contracts Consulting Venues Meetings 73

Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

Contracts 117

Contracts Insurance Negotiating Events 117

Velvet Chainsaw

FEBRUARY 25, 2021

Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. We still haven’t heard of any examples of successful online trade shows. Member Considerations and Communications.

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Contracts Financial Negotiating 2021 438

QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

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Contracts Event Planning Events Financial 52

International Institute of Event Management

JUNE 18, 2020

critical piece of event planning is developing the initial contract that your client will enter into. A contract legally binds your client to your company. This contract assists your company to prevent monetary losses. The contract should include a due date for the initial deposit. Cancellation Terms. .

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Contracts Event Planning Events Venues 64

Conferences that Work

DECEMBER 5, 2016

Van Halen ‘s 1982 World Tour performance contract contained a provision calling for them to be provided backstage with a bowl of M&Ms from which all the brown candies had been removed. ” — Brown Out , snopes.com. ” — Brown Out , snopes.com. ” I can’t post materials on the walls.

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Contracts 2014 Consulting Conference 120

Social Tables

AUGUST 3, 2017

In any type of contract work, miscommunication can arise between the contractor and client. You need a written contract to outline the terms and conditions of your service. A contract will be the go-to source in the event of a dispute. So be sure to always include these features in your event planning contract.

Contracts 115

Contracts Event Planning Government Financial 115

EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

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Contracts Events Venues Banking 70

QC Event School

FEBRUARY 10, 2023

In this article, we’ll take a look at 20 real examples of mistakes you can learn from as a wedding planner. 20 Common Examples of Mistakes You Can Learn from as a Wedding Planner Mistake #1: Not having a backup plan. 20 Common Examples of Mistakes You Can Learn from as a Wedding Planner Mistake #1: Not having a backup plan.

Contracts 52

Contracts Insurance Consulting Social Media 52

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

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BizBash

AUGUST 10, 2017

In construction contracts, parties attempt to use plain and ordinary words to describe their respective obligations. As an example, when the parties use the word “shall” in their agreement, they generally understand that the obligation specified is mandatory. For example, in TM Delmarva Power v. Bankers Ins.

Contracts 82

Contracts 82

SmartMeetings

MAY 9, 2019

Contracts are legally binding agreements between two parties that help ensure services are performed, eliminate miscommunication and spell out options in the event of a disagreement. Following are her tips for mastering contracts. Otherwise there is no legally binding commitment and the contract may not be enforceable.

Negotiating 60

Negotiating Contracts Hotels Hospitality 60

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . One example includes an event planner who rented equipment from an AV Company.

Contracts 51

Contracts Insurance Government Travel 51

Velvet Chainsaw

APRIL 4, 2023

Some associations and meeting organizers are reevaluating their site-selection requirements for future meetings as well as how to mitigate fall-out from members as they move forward with meetings at destinations previously contracted.

Site Selections 195

Site Selections Contracts Conference Meetings 195

The Castle Group

MAY 2, 2023

4 successful crisis management examples Here at Castle, we’ve navigated many high-profile crisis situations for clients across numerous industries, including education, nonprofit, healthcare, real estate, technology, and financial services, among others. After all, it’s always better to be a success story than an example of what not to do.

Management 52

Management Healthcare Education Contracts 52

Event Leadership Institute

OCTOBER 24, 2018

One of the learning outcomes was for students to learn the importance of reading a contract. So, I decided to create an experiential learning activity where my students had the opportunity to experience first hand why reading a contract was important. Cell phone contracts. Cell phone contracts.

Contracts 74

Contracts Risk Management Education Retail 74

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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MeetingsNet

APRIL 15, 2024

Nguyen ( in photo ) provided a real-life example: Just 30 days out from a technology company’s 3,000-person customer conference, one executive came to Nguyen and said he wanted to change the venue for an evening reception.

Food and Beverage 114

Food and Beverage Contracts Transportation Venues 114

Attendease

MAY 31, 2023

Step #6: Understand the contract before you sign When searching for the best event planning tool, it’s important to carefully consider the contract that you’ll be signing with the vendor. This contract should contain a clear list of services being provided. Onboarding can be lengthy and expensive.

Event Planning Tools 195

Event Planning Tools Event Planning Contracts Management 195

Attendease

JULY 20, 2023

The real magic lies in negotiating SaaS contracts. With the right skillset and a clear understanding of your organization’s needs, you can emerge from the negotiation process with a contract that drives significant value and savings. We’re here to guide you through the essential elements of negotiating your next SaaS contract.

Negotiating 284

Negotiating Contracts Financial Event Management 284

MeetingsNet

JULY 10, 2023

According to the union, of the 60 properties in Southern California whose contracts expired at the end of June, only the Westin Bonaventure has reached an agreement with workers for higher wages and better working conditions. In those cases, a well-written force majeure clause might allow the group to cancel their contract without penalty.

Hotels 98

Hotels Contracts Negotiating Tourism 98

Bizzabo

MARCH 26, 2020

Featuring examples from Google, SXSW, and Amazon. In order to provide event organizers with a better understanding of how to communicate event cancellations with attendees, we've compiled the below list of examples from brands like Google, SXSW, and Amazon. 8 Examples of How to Announce an Event Cancellation Due to COVID-19.

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2020 2021 Events Travel 71

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Can you count on the ship you book being the ship you get?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

MeetingsNet

JUNE 27, 2023

Hotel contracts have changed, and you can’t assume common pre-pandemic terms still apply. Here are some of the top trends to be aware of as you start the contracting process. hotels to require only a small deposit, if any, at the time of contract execution or within 10 to 14 business days after contract signature.

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Hotels Contracts Meetings Events 111

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 82

MeetingsNet

APRIL 3, 2024

Here are a few examples, plus suggested steps for offering a childcare program during a convention. This article from Worklife.news provides several examples of how childcare is being offered around such conferences and exhibitions—in the convention center, at a nearby hotel, or at a childcare facility close to the event site.

Insurance 52

Insurance Contracts Education Hotels 52

Velvet Chainsaw

MARCH 12, 2020

Organizations should understand the worse-case scenarios of cancellation by reviewing all contracts and monitoring the essential information coming out from the World Health Organization , the Centers for Disease Control and other government agencies. Communicate regularly with your members and key stakeholders.

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Government Social Media Contracts Travel 447

MeetingsNet

NOVEMBER 29, 2022

Does your hotel contract make it easy for a hotel to relocate your business? If your hotel contract was written before or during the Covid pandemic, you’d better watch your back. First, these meeting contracts do not prevent cancellation; rather, they allow cancellation subject to a party’s obligation to pay cancellation damages.

Hotels 105

Hotels Food and Beverage Contracts 2023 105

Attendease

JANUARY 30, 2024

A typical innocuous example would be asking the subject why they’re attending the expo or conference or whether they’ve had any worthwhile conversations. Prospects may mention that they have tight budgets, a lack of authority to make critical business decisions, or incumbent suppliers tied to long contracts, to name just a few.

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Trade Shows Events Contracts Corporate Events 195

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 97

2023 Meetings Contracts Government 97

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Set up the contract to allow for a post-meeting audit. Just follow the formula, right? Our quick save?

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

Conferences that Work

NOVEMBER 13, 2022

Here are five examples of how explicit communication improves meetings. For example, session rooms are often vacant at times. Examples include sessions that are primarily product or service pitches and socials where attendees have little opportunity to talk alone with each other. Think creatively about how to do this.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Maybe and it depends.

Contracts 105

Contracts Negotiating Insurance Government 105

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner.

Meetings 97

Meetings Contracts Hotels Travel 97

Event Farm

OCTOBER 25, 2021

The code of conduct explains how everyone should behave and what happens when they’re non-compliant, for example, not wearing a mask. Let attendees know how you’ve changed various aspects of the event experience because of safety concerns, for example, smaller general sessions and breakouts, or more time for breaks. #16: 2: Event FAQ.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Master the Event

DECEMBER 12, 2023

On top of that they also have to coordinate contract signing and monitor the delivery of goods and/or services by the promised dates. It’s these positions where organizational skills are a must. Often the activities of event services are occurring behind the scenes to ensure the overall success of the meeting or event.

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