Smart Meetings

MAY 3, 2021

“When you work in consulting, nobody likes you,” Alison Fragale begins the latest Smart Meetings webinar, “ How to Harness the Power of Negotiation to Master Your Post-Covid Events Career.”. Negotiation is a science and an art,” Fragale says. We’re more afraid of advocating for ourselves, negotiating for ourselves,” she says. “We’re

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Endless Events

FEBRUARY 28, 2020

I will break down the best ways to save money in an event AV contract without compromising your event. Through the extremely valuable web session conducted by Jon Trask, I will break down some key savings opportunities in an event AV contract. Many times event av contracts bill by hours or days. Duration of Equipment Rental.

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SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Set up the contract to allow for a post-meeting audit. Just follow the formula, right? Our quick save?

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

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TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors. Did you know?

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Maybe and it depends.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Let’s look at an example.

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ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Try to give yourself some room to negotiate, he suggests. •

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Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite.

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Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? If you’re not sure how to describe what you want, look for real-life examples to point to. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . One example includes an event planner who rented equipment from an AV Company.

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MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

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MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

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Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google Marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

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Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Save your favorites. Manage your budget.

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PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. The suggestion to co-locate smaller and larger events in the same location and negotiate venue and hotel contracts together came from an audience member.

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Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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The Planner's Lounge

MAY 14, 2024

For example, you might decide that your workday ends at 7 PM and inform your clients that you are unavailable after that time. Whether it’s a hobby, spending time with family, or relaxing, make it a non-negotiable part of your calendar. This helps manage expectations and allows you to carve out time for your personal life.

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ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Smart Meetings

MAY 6, 2022

For example, there is a good chance proof of a negative Covid test or proof of vaccination will be a requirement that we might see for a while. Flexible Contract Language. This prerequisite is another one of those factors that when communicated effectively, can help clients feel safe about attending.

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ePly

APRIL 2, 2024

No matter which sector you choose, though, there are some skills that are non-negotiable. Negotiation and Budgeting Budgeting and negotiation are important skills for event planners, particularly when you are working with clients, vendors, and employees. Networking Savvy You’ll work with all kinds of people in event planning.

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MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. If you can’t use the venue’s preferred concessions, negotiate. Event-Tech. Ground-Transportation.

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SevenEvents

OCTOBER 17, 2023

for example, what do you aim to achieve from this event? event planners in the uk should assess whether the budget is provided by their client or needs to be raised, for example from ticket sales or donations. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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Coterie Spark

MARCH 26, 2020

For example, we can advocate on your behalf to postpone or reschedule events and re-negotiate contracts. Coterie Spark can help and we assure you, all is not lost. We also have multiple partnerships with companies that provide virtual meetings.

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The Castle Group

SEPTEMBER 3, 2021

Cities like Boston for example, have opted to require the mask mandate outside of state regulations. States such as Hawaii, Nevada, and Louisiana have shifted back to requiring masks to be worn at all times indoors, regardless of vaccination status.

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Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. In San Francisco, there are 60 properties with solid union contracts that are not at risk for striking. Many of Unite Here’s goals concern taking care of their hospitality workers.

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Smart Meetings

DECEMBER 13, 2023

Mason used AI as example of this. “AI Read More: Tips for Negotiating Your Next Big Event Contract What the Audience Needs To create the best experience for your attendees, Mason suggests the traditional route of surveying. AI does not have wisdom. We as humans have wisdom. We will always be relevant.

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SmartMeetings

SEPTEMBER 5, 2019

Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal. This sometimes results in a more expensive event contract than if you were to start with one of the pre-designed packages. Review the Contract. Consider Breakfast. Author Azure Collier.

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Bizzabo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. But more than that, the current state of the industry and the world also gives you room to negotiate. Look closely at venue contracts and embrace the power of negotiation.

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Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

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ePly

JUNE 21, 2023

For example, if your F&B budget is limited; you may skip the extravagant decorations and focus on making the food and drinks exceptional. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Furthermore, your negotiation skills can be used to leverage relationships and contracts.

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Bizzabo

APRIL 23, 2021

This may seem like a small item, but it’s a perfect example of how every little aspect of a budget is affected during the pandemic, and how you as the organizer need to plan ahead and think creatively. It’s precautionary at this point, but keep an eye out for additional charges in your venue contracts in the future. On-Site Contracts.

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