Velvet Chainsaw

FEBRUARY 25, 2021

Contract concerns. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. No question, negotiating contracts is going to get more complicated as the industry rebounds. We still haven’t heard of any examples of successful online trade shows. Transparent communication.

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Endless Events

FEBRUARY 27, 2019

You’ve probably noticed a lot of fees when you are looking at venues. The venue AV charges really seem to pile up. As you are seeing the fee’s mounting on you may have even wondered, “Can I negotiate AV charges?” Video Transcription: Can I Negotiate Venue AV Charges? Brandt Kruger: Wifi.

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Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Post-Covid Contract Solutions.”. Local laws can impact your contract and your options for termination, recovery and liability, Sheaks explained.

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Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. After all, the venue does not want to make an enemy of a meeting group—and it certainly does not want a planner posting the tale online for the wider planning community to see.

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MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

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Eventmobi

MAY 23, 2024

Like the annual Salesforce conference, Dreamforce, for example.) For example, academic conferences focus on specific scientific disciplines and enable attendees to display their findings, network with other researchers, and learn about their fields. Then draft and sign a contract that defines the role of each sponsor.

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SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Let’s look at an example.

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

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SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Set up the contract to allow for a post-meeting audit. Just follow the formula, right? Our quick save?

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Smart Meetings

FEBRUARY 7, 2022

Again, it depended on whether the applicable contract contained a force majeure provision and whether that provision was the “long” or “short” form (i.e. Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Maybe and it depends.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. For example, do they have room for a catering tent?

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Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? If you’re not sure how to describe what you want, look for real-life examples to point to. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services.

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MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes. How do they handle refunds?

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GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

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Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . One example includes an event planner who rented equipment from an AV Company.

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Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Flexible Contract Language.

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PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. The suggestion to co-locate smaller and larger events in the same location and negotiate venue and hotel contracts together came from an audience member.

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SevenEvents

OCTOBER 17, 2023

for example, what do you aim to achieve from this event? event planners in the uk should assess whether the budget is provided by their client or needs to be raised, for example from ticket sales or donations. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

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Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue. Many of Unite Here’s goals concern taking care of their hospitality workers.

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Endless Events

FEBRUARY 25, 2019

Unrelated to this news I was already starting to see people saying, “Wow, it just feels like hotels and venues and in-house AVs are bending a lot less. You can negotiate these contracts. Brandt Krueger: All of that was negotiable. Planners that know how to negotiate. This is non-negotiable.

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Endless Events

OCTOBER 31, 2018

He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey.

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The Castle Group

SEPTEMBER 3, 2021

Cities like Boston for example, have opted to require the mask mandate outside of state regulations. States such as Hawaii, Nevada, and Louisiana have shifted back to requiring masks to be worn at all times indoors, regardless of vaccination status.

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Bizzabo

AUGUST 25, 2021

Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts. But more than that, the current state of the industry and the world also gives you room to negotiate. Event organizers are going to help venues know what to invest money in.

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SmartMeetings

SEPTEMBER 5, 2019

When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill. Search for venues that offer the amenities you need as part of their event package.

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Bizzabo

APRIL 23, 2021

Depending on your venue, this might already be bundled into your budget, but you’ll want to make sure you take health and safety precautions very seriously for the in-person part of hybrid events. It’s precautionary at this point, but keep an eye out for additional charges in your venue contracts in the future.

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Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. The talent buyers, general managers and sales team all work together to make mutually beneficial decisions for the venues and the clients.

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Eventmobi

SEPTEMBER 27, 2018

Venue search and management. Sign #3: You’re sharing licenses/contracts for your event technologies with 1-2 teams (other than your own). Sign #4: You’re not able to negotiate costs for event technology. If that data changes—for example, a new person registers for your event—you’ll have to re-upload the data again.

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Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. You can’t get out of your contract under the force majeure clause.” “The Sheak continued, “The short form is usually not advisable. Force Majeure.

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ePly

JUNE 21, 2023

For example, if your F&B budget is limited; you may skip the extravagant decorations and focus on making the food and drinks exceptional. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Furthermore, your negotiation skills can be used to leverage relationships and contracts.

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Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

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Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Did attendees find dead zones in the venue? For essential you want to cover the basics about your connection, speeds, venue details, and WiFi needs. Venue Negotiations . We are also seeing venues bundle AV and WiFi.

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