TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors. Did you know?

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Event Industry News

JUNE 17, 2022

For example, all the backdrops for the presentation environments used sustainable beMatrix frames with LEDskin LED panels built into the reusable aluminium frames. It was all in the attention to sustainable detail. Immersive digital canvasses were used throughout the main conference rooms and the exhibition theatres.

Sustainability 72

Sustainability Negotiating 2021 Conference 72

Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Damage provisions—are you liable for your guests?

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Let’s look at an example.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

Hotels 98

Hotels Contracts Negotiating Tourism 98

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 98

Negotiating Contracts Hotels Entertainment 98

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? If you’re not sure how to describe what you want, look for real-life examples to point to. Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services.

Negotiating 117

Negotiating Social Media Contracts Events 117

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. Because of the pandemic, many young people have never been in a professional environment until now,” the planner said.

Negotiating 105

Negotiating Food and Beverage Hotels 2023 105

Smart Meetings

AUGUST 21, 2023

Internal Expectations The changing negotiating landscape makes it important for meeting planners is to communicate with leadership so everyone has realistic expectations of what to expect while building a budget. One example is providing festive alcoholic beverages. Also, negotiate gracefully. Relationships matter.

Food and Beverage 97

Food and Beverage Negotiating Hotels 2023 97

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Just follow the formula, right? Set up the contract to allow for a post-meeting audit.

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. You may be surprised to know that a 3rd party planner does not necessarily mean an increase in the budget. Sometimes it’s the exact opposite.

Corporate Events 97

Corporate Events Event Ideas Negotiating Entertainment 97

Endless Events

DECEMBER 13, 2022

Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Instead of morphing your event goals around the venue’s rules, approach your venue with a list of non-negotiables. You’ll likely need to budge on a few items, so rank your needs from least to most negotiable.

Contracts 119

Contracts Venues Negotiating Sustainability 119

ePly

APRIL 2, 2024

No matter which sector you choose, though, there are some skills that are non-negotiable. Negotiation and Budgeting Budgeting and negotiation are important skills for event planners, particularly when you are working with clients, vendors, and employees. Networking Savvy You’ll work with all kinds of people in event planning.

Negotiating 62

Negotiating Financial Event Planning Events 62

Smart Meetings

FEBRUARY 7, 2022

For example, if the “fear” relates to a more generalized concern over, say, the possible rise in infections related to the omicron variant, but there is no specific “governmental action” that mandates closure or cancellation of an event or even if your event is in a location that has mandates against mandates for government shut-downs, what then?

Contracts 105

Contracts Negotiating Insurance Government 105

Event Planning BluePrint

FEBRUARY 3, 2024

For example, when a company says they want to host a retreat, they’re often looking for ways to boost morale and foster team spirit. The Event Planner’s Toolkit: Skills and Attributes Communication and Negotiation Clear communication is the cornerstone of event planning. Negotiation skills are equally important.

Event Planning 62

Event Planning Negotiating Social Media Trade Shows 62

ePly

JUNE 21, 2023

For example, if your F&B budget is limited; you may skip the extravagant decorations and focus on making the food and drinks exceptional. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy. Furthermore, your negotiation skills can be used to leverage relationships and contracts.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

SevenEvents

OCTOBER 17, 2023

for example, what do you aim to achieve from this event? event planners in the uk should assess whether the budget is provided by their client or needs to be raised, for example from ticket sales or donations. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts. Evaluate: Risks—Real or Not?

Contracts 82

Contracts Negotiating Food and Beverage 2023 82

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. are also quiet and, therefore, the meeting planner has the upper hand when negotiating rates. Off-Site venues (museums, galleries etc.)

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

Event Marketer

FEBRUARY 22, 2024

For its National Sales Meeting , Zeiss gave attendees the option to extend their business trip into the weekend while utilizing the event’s negotiated hotel room cost. A number of organizations, event properties and venues are using sustainability campaigns and air emissions tools to help track and offset activities.

2024 108

2024 Travel Trade Shows 2023 108

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Save your favorites. Manage your budget.

Venues 52

Venues Negotiating Contracts Travel 52

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

ePly

FEBRUARY 26, 2024

For example, the date, time, location, number of anticipated participants, planned activities, interactive sessions, event theme (including décor and supplies), menu, external advertising, handouts, prizes, and expected costs. Negotiating your vendor pricing (get everything in writing). Gathering and confirming your speakers, etc.

Negotiating 62

Negotiating Insurance Events Marketing 62

PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. The suggestion to co-locate smaller and larger events in the same location and negotiate venue and hotel contracts together came from an audience member.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Coterie Spark

APRIL 22, 2022

There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. Sadly though, clarity is rarely achieved when organizations search for venues on their own. Don’t assume you’re getting everything you need—let a professional help you get it in writing.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Bobrow notes that “the provisions I negotiated for allowed the event to be the experience it needed to be over the new dates.

Venues 64

Venues Negotiating Contracts Hotels 64

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. If you can’t use the venue’s preferred concessions, negotiate. Event-Tech. Ground-Transportation.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

JANUARY 25, 2022

Read more tips for negotiating contracts amid Covid. . This is just one of the examples from a new Million Dollar Event Planning Career learning course by former Google Marketing Events leader and author of “The Art of Event Planning” Gianna Cardinale Gaudini. Contract and Negotiation Tips.

Negotiating 52

Negotiating Contracts Hotels Entertainment 52

Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

Negotiating 209

Negotiating Contracts Transportation Events 209

MeetingsNet

JUNE 3, 2022

Here, two industry consultants dish to city-hotel sales executives on why securing meetings business is so critical, with numbers that could give negotiating insight to planners. The meetings market will be central to the recovery of urban hotels.

Hotels 97

Hotels Consulting Negotiating Retail 97

MeetingsNet

JUNE 26, 2023

Successful meeting professionals possess an uncommonly diverse blend of skills: Beyond the nuts and bolts of, for example, knowing how to write a request for proposal, create a floor plan, and work with AV providers, top planners need strong communication and negotiation skills, a knowledge of adult-education principles, problem-solving experience, (..)

Negotiating 59

Negotiating Education Management Meetings 59

MeetingsNet

OCTOBER 13, 2023

Economic observers had predicted a mild recession in Q4 that would stunt travel demand, thus boosting room availability and cost negotiability. For planners who are booking meetings between now and the end of the year, the task is notably more challenging than what was anticipated less than two months ago.

Marketing 59

Marketing Meetings 2023 Negotiating 59

Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Hotel room rates are often negotiable. Hybrid events are here to stay.

Venues 94

Venues Negotiating Hotels Management 94

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Eventtia

OCTOBER 10, 2023

For example, if you host many in-person events, look for software that offers capabilities such as check-in and badge printing, on-site ticketing, and lead capture. For example, assessing the frequency of your events will guide you toward online registration software that allows effortless cloning of existing registration processes.

Negotiating 118

Negotiating Retail Financial Management 118

QC Event School

JUNE 13, 2022

Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues! Communication Skills.

Negotiating 105

Negotiating Events Event Planning Management 105

The Castle Group

SEPTEMBER 3, 2021

Cities like Boston for example, have opted to require the mask mandate outside of state regulations. States such as Hawaii, Nevada, and Louisiana have shifted back to requiring masks to be worn at all times indoors, regardless of vaccination status.

Meetings 97

Meetings Negotiating Contracts Financial 97