ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? First and foremost, food and beverage are some of the most memorable aspects of any event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

Negotiating 105

Negotiating Food and Beverage Hotels 2023 105

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

2023 122

2023 Food and Beverage 2022 Sustainability 122

Coterie Spark

APRIL 22, 2022

There are tough questions to ask and even harder negotiations needed to be sure you get everything you expect. Don’t assume you’re getting everything you need—let a professional help you get it in writing.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation. Museums/Galleries.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

SevenEvents

OCTOBER 17, 2023

for example, what do you aim to achieve from this event? event planners in the uk should assess whether the budget is provided by their client or needs to be raised, for example from ticket sales or donations. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Velvet Chainsaw

JUNE 29, 2016

Ask for access to a full length, recent example. Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Don’t just view the highlight real.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. If you can’t use the venue’s preferred concessions, negotiate. Event-Tech. Ground-Transportation.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

SevenEvents

SEPTEMBER 26, 2022

For example, if you want a quintessentially British team day with meetings and some outdoor activities, we wouldn’t recommend selecting a central London location with no outdoor space – it wouldn’t work for the type of event you are planning. 4 food & beverage. At number 4, we have food and beverage.

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

Food and Beverage 69

Food and Beverage Contracts Negotiating Financial 69

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Master the Event

FEBRUARY 11, 2024

Well the best example that I can think of, when trying to demonstrate a city that has branded themselves well, is New York City. Depending on your food and beverage and meeting requirements you may have some wiggle room as far as room rate negotiations. A CVB will spend mind boggling marketing dollars to brand their city.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. For example, there is a good chance proof of a negative Covid test or proof of vaccination will be a requirement that we might see for a while.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Creating Win-Win Situations.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

MeetingsNet

NOVEMBER 8, 2022

For example, do you really need to hold that meeting off-site and in person? Anticipate spending more time researching vendors and negotiating on price. Premium food options. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. Leverage your vendors.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Things like long queues, limited food and beverage options, understaffing, and poor accessibility can make your events frustrating experiences. Poor budget accountability. Too many decision-making layers.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You can still negotiate the contract but the client should be responsible for all payments. . For example, developing a budget might start at $800 and day-of execution might start at $1000. Food & beverage catering.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

MeetingsNet

MAY 16, 2019

Then, potential buyers can contact the reseller and negotiate for the contract. For example, the initial post on CXL-Events.com for its soft launch was a one-hour speedboat tour of Lake Michigan for 50 people, originating from a marina in downtown Chicago. The cost to the reseller for using the website is $25 per 30-day posting.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Brown Paper Tickets

MARCH 30, 2018

For example, you wouldn’t want to have a family festival at a nightclub, but if you were having a three-day music festival, a nightclub may fit your needs. Decide how much you can spend on performers, vendors and venues before going into negotiations so you don’t sink into debt. Book Talent.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

Endless Events

APRIL 27, 2023

As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. Will looks at Patagonia as an example. It’s all about negotiation. Xander agrees.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. An events agency can help provide strategic insight, manage the project timeline, source and coordinate vendors, drive deliverables, execute the program onsite, and help you sleep at night!

Event Management 52

Event Management Management Sustainability Food and Beverage 52

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too. Virtual team costs are scalable.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Hubilo Blog

AUGUST 27, 2018

Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Food and beverages keep the cool and calm of the attendees and acts as an initiator for engagement. Discounts offered on the venues. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks. Hong Kong, for example, has an IMAX theatre, Singapore has a butterfly garden, while Korea has a skating rink. 3D Printed Food?

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

MeetingsNet

OCTOBER 2, 2017

Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance? Try to give yourself some room to negotiate, he suggests. • What are the service charges? Can you count on the ship you book being the ship you get?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. They might receive one free room if 50 or more are booked, for example.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

Event Planning BluePrint

SEPTEMBER 13, 2018

Hotels and conference centres will always sell you on the value of the services they offer and how they can transform any space into something magical – but don’t forget about those costs adding up: for example AV, pipe and drape and hotel labor are just a few. This will require you to have some serious negotiation skills or a huge budget.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94