Eventtia

NOVEMBER 16, 2022

For a physical, in-person event, the event’s venue is arguably the most important element that will determine the event’s success. And yet, not only is choosing the right venue from so many different options available a huge challenge, but good venues are seemingly always fully booked, making things even more complicated.

Venues 62

Venues Food and Beverage Transportation Events 62

SmartMeetings

APRIL 30, 2020

Those steps, and others, will be necessary to both reduce risk and assure transient travelers and event groups that safety is everyone’s top priority, according to more than 300 participants in the first-ever virtual Financial & Insurance Professionals (FICP) Chats last week. Sanitation Ratings.

Food and Beverage 105

Food and Beverage Meetings Airlines Insurance 105

SmartMeetings

APRIL 7, 2020

When the going gets tough, the tough cut costs—at least in the financial and insurance conference sector, where budgets often are more likely to come under the scrutiny of regulators. Managing risk is particularly important in the financial and insurance meetings sector, and meeting planners play a key role in this process.

Financial 63

Financial Insurance Risk Management Meetings 63

StraussCA

APRIL 14, 2022

In-Person: An in-person event is typically more costly than a full virtual one, mainly due to the venue cost. This will include food and beverage for your attendees, insurance, and travel costs, just to name a few. The venue space can be smaller, thus decreasing food and beverage costs, and other rental costs.

Travel 94

Travel Food and Beverage Insurance Financial 94

StraussCA

JUNE 29, 2022

Location and Venue. Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Fresh Location and Venue .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

SmartMeetings

FEBRUARY 16, 2024

Sloan sets her sights on the wave of fees now popping up at venues, hotels and resorts for things that were included in the past. Edwards asks that in case of an emergency, the venue p ay for the cost to move the group to a new venue plus a predetermined flat cancellation fee that the hotel has to cover for work to find a new venue.

Contracts 94

Contracts Negotiating 2024 Hotels 94

Master the Event

JANUARY 8, 2024

Many planners think that by covering disasters on an insurance disclaimer they’ve covered crisis management. delegate deaths, transportation issues, accommodation issues, food and beverage, overall delegate safety). Now I don’t mean what to do if the food is cold or if there is none of your favorite scotch available.

Management 40

Management Meetings Food and Beverage Social Media 40

MeetingsNet

NOVEMBER 8, 2022

Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Premium food options. Ticket insurance. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. For incentives, reconsider your agenda. Drink tickets. Upgraded seating.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Avoid the use of the word “all” in place of “any” when referring to obligations or commitments you made with the venue. “If Post-Covid Contract Solutions.”.

Contracts 78

Contracts Insurance Negotiating Government 78

Smart Meetings

JANUARY 14, 2022

The venue could turn around and use the language to cancel on the planner in the event of another surge in even local cases. Those who can’t work from home, including food and beverage and construction workers “are the ones with the biggest appetite to get,” he observed. Some groups are coming back faster than others.

Insurance 96

Insurance Food and Beverage Hospitality 2022 96

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Event Leadership Institute

OCTOBER 29, 2020

What are effective strategies for communicating expectations and policies to all those involved in the event – including attendees, the venue, and all supporting vendors and suppliers? What should we include in our agreements about the venue’s responsibility to create a safe environment?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Insurance coverage. If the hotel remains firm on the use of its AV vendor, the planner can elect to block fewer rooms or purchase less in hotel food and beverages to compensate for higher costs.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Event Leadership Institute

DECEMBER 10, 2018

Event Insurance. First and foremost, you will need general liability insurance. Most venues require a copy of your insurance certificate and may need a certain dollar figure. Secure an event venue that is easily accessible by public transit and make your guests aware beforehand. Alcohol Management.

Risk Management 61

Risk Management Management Insurance Food and Beverage 61

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 65

Food and Beverage Meetings Contracts Negotiating 65

Eventscase Blog

OCTOBER 6, 2022

Sometimes staffing may also be needed for specialised activities or to prepare entire venues, and this is why you should look for a staffing company with a diversified portfolio and with a proven track record to meet bespoke requirements. At Eventscase, we have worked with various clients from different sectors over the last ten years.

Food and Beverage 52

Food and Beverage Transportation Corporate Events Insurance 52

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Event Marketer

FEBRUARY 13, 2024

But within every type of venue or footprint the city offered were brand experiences —special events, one-of-a-kind photo ops, invite-only parties, one-night-only concerts and multiday activations that had people moving across the Strip, sitting for hours in traffic and standing in seemingly endless lines.

Food and Beverage 108

Food and Beverage Sports Hotels Apparel 108

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Venues can help navigate that process.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. Decreased costs associated with venues, food, beverages and accommodations can help expand distribution.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

Master the Event

APRIL 6, 2022

A destination management company (“DMC”), for instance, is design to help a meeting planner find the proper venues and suppliers to match the event’s criteria. Once the venue has been selected, a planner needs to turn his or her focus towards the food and beverage menu and the decor of the venue. Meeting Services.

Food and Beverage 40

Food and Beverage Transportation Entertainment Airlines 40

PCMA Convene

MARCH 7, 2017

We are moving to a larger venue for 2017. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Increased registration fees and meal prices. Lowered meeting costs.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

PCMA Convene

APRIL 2, 2018

Bizly puts the four to five different systems a company has used — for venue sourcing and coordination, legal contracting and reviews, credit-card management and payments, spend-data analytics, and event-management services — all in one place. What we did was radically improve upon existing workloads with end-to-end products.”

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Eventtia

MAY 13, 2022

Whether it will be an in-person, virtual, or hybrid charity event Date and time (at least a rough timeline) Venue List of donors Marketing plan. The earlier you estimate an event budget, the more options you’ll have when planning the event: more venue options, more talent/entertainer options, and so on.

Food and Beverage 62

Food and Beverage Sponsorships Social Media Entertainment 62

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Ensure adequate insurance. Provide essential information: Mention the date, time, and venue. Here’s what to consider at this stage: Prepare the venue.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Stova

MARCH 17, 2023

One of the largest global providers of insurance and employee benefits programs hosts thousands of workshops with corporations’ employees around the world. They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend.

2023 40

2023 Negotiating Food and Beverage Financial 40

Smart Meetings

JULY 15, 2022

For over 30 years Huston has been a leader in hospitality and food and beverage management. Now known throughout the Sonoma community as “the man who celebrates everything,” Brandon transformed what was once Vintners Inn into Vintners Resort, expanding and renovating its rooms, venues, restaurants and spa. Chris Caldwell.

Hospitality 52

Hospitality Hotels Food and Beverage Insurance 52

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. Ask the venue if there is anything special it is willing to do for your guests (remember to negotiate). That is up to the planner.

Negotiating 63

Negotiating Transportation Contracts Insurance 63

SmartMeetings

JUNE 11, 2018

It teaches best practices for incorporating local food and beverages, culture and subject experts. Hardy adds, “We can secure the most interesting venues or locally-based entertainers—even the big names—for much less than planners could get. We really appreciate clients who share their true budget,” he says.

Food and Beverage 75

Food and Beverage Transportation Insurance Hospitality 75

Connect Your Meetings

MAY 4, 2017

To most, the idea of putting together a set of dates, a venue, a program, a speaker lineup, an education schedule, food and beverage orders, audiovisual packages, marketing materials and more is overwhelming, to say the least. The Council of Insurance Agents & Brokers. Samantha Huff. 31 • Program and Planning Manager.

2017 85

2017 Food and Beverage Education Insurance 85

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Social Tables

APRIL 22, 2019

If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. What other events are happening at the venue before or after your event, and how they might affect your schedule. They’re not flexible.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Choose the Best Event Location and Venue. Secure a location and venue for your event’s chosen dates and times. PRO TIP: Work with vendors who offer disaster recovery and backup options.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63