Master the Event

DECEMBER 13, 2023

How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself. How to Plan a Conference Meeting Room Set up for the Type of Meeting A good conference facility, or more particularly a good conference manager, is able to suggest room setups based on your conference meeting format.

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Conference Food and Beverage Meetings Negotiating 40

QC Event School

DECEMBER 30, 2022

In this blog post, we will break down how to write an event proposal from start to finish. Venue selection. How to Write a Great Event Plan (by True Film Production). Before you even begin writing your proposal, it’s important to understand the basics of how to write a successful event proposal. Staffing needs.

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Sponsorships Food and Beverage Transportation Risk Management 102

Attendease

FEBRUARY 20, 2024

Here’s how to get internal buy-in. Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up.

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Corporate Events Food and Beverage Social Media Event Management 195

Eventmobi

FEBRUARY 3, 2022

Food & Beverage ($35/person). Venue Rental. According to a Professional Convention Management Association (PCMA) survey , 36% of all in-person event expenses are for food and beverages (F&B) alone. You will also have some variable costs such as speaker fees and engagement items including swag boxes. .

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Food and Beverage Financial Sponsorships Technology 370

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

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Sponsorships Insurance Social Media Food and Beverage 91

Planning Pod

APRIL 2, 2020

And a basic planning tool in the toolbox of most any event planner or venue manager. But in reality, practically EVERYTHING depends on your event layout, like: How your event flows. Where and how people will interact, dine and drink. How you introduce attendees to your featured activities.

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Food and Beverage Venues Speakers Entertainment 141

EncoreAPAC

JANUARY 17, 2022

Learn how to master your event budget for hybrid events. If you’re worried about how to budget for hybrid events, Matthew Johnsen, Vice President of Product Management at Encore , has some advice to you manage can help, or even reduce, hybrid event-related expenses so you stay within budget. .

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Sponsorships Food and Beverage Speakers Negotiating 105

Attendease

NOVEMBER 30, 2023

How to Promote Events in Innovative and Creative Ways Virtual Reality (VR) Previews Virtual reality (VR) is an incredibly immersive medium that transports users into digital worlds. Implement 3D seating charts or virtual venue maps that allow attendees to navigate and select their preferred spots!

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Social Media Sustainability Food and Beverage Technology 195

Smart Meetings

AUGUST 17, 2021

” Shortly after the notice from the Convention Center, Andrea flew to San Diego with an open mind willing to redesign the whole event to fit in the available venues. We did site inspections of the available venues such as; Petco Park, The Shell, Port Pavilion and various hotel ballrooms. We got lucky.

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Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

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Venues Conference Food and Beverage Automotive 78

GEVME

FEBRUARY 6, 2021

You can even encourage families to choose a venue, explore it and share their experiences and ideas. Virtual Admissions – Hosting virtual admission fairs is a great way to entice interest in students and inform them on how to get to the school of their dreams. Also, they do not have to put any effort to reach the venue.

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Food and Beverage Events Event Ideas Venues 156

GEVME

FEBRUARY 6, 2021

You can even encourage families to choose a venue, explore it and share their experiences and ideas. Virtual Admissions – Hosting virtual admission fairs is a great way to entice interest in students and inform them on how to get to the school of their dreams. Also, they do not have to put any effort to reach the venue.

Food and Beverage 156

Food and Beverage Events Event Ideas Venues 156

Social Tables

DECEMBER 27, 2022

If you don’t know how to plan a high school reunion, don’t worry. We show you how to break humongous tasks into bite-sized, manageable pieces as we explain how to plan a high school reunion from start to finish. How to plan a high school reunion your classmates will want to attend. How much should tickets cost?

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Food and Beverage Entertainment Social Media Venues 78

Event Planning BluePrint

OCTOBER 5, 2016

Learning how to plan an event requires multitasking skills and (often) quick thinking. Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly. How To Plan An Event. Review event venue choices. Don’t forget to check statutory holidays!

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Food and Beverage Entertainment Negotiating Sponsorships 121

Eventtia

DECEMBER 9, 2022

In this guide, we will discuss all you need to know about how to host a memorable corporate event with ease. Choosing the perfect venue for your corporate event. An in-person event is held in a physical venue, and guests attend the venue physically. Travel and accommodation costs for both speakers/talents and attendees.

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Corporate Events Event Planning Food and Beverage Sponsorships 48

Smart Meetings

APRIL 5, 2023

Be Deliberate to be Creative Led by credibility and innovation speaker and coach Amy Climer, PhD, the group pursued “valuable novelty.” “The and respond to suggestions with the improve staple: “Yes, and…” The conference started with a primer on how to empower teams to come up with divergent solutions before narrowing down to a path forward.

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Food and Beverage Hospitality 2024 Sustainability 98

Eventmobi

JULY 5, 2023

How Do You Ask a Company To Sponsor an Event? But first… how do you find your sponsors? If this is your first time, don’t worry—it’s not so hard once you know how to ask for sponsors for an event. Identify your needs You might start by asking: how do I find sponsors for an event? Going virtual?

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Sponsorships Social Media Trade Shows Food and Beverage 195

Eventmobi

JUNE 13, 2019

Ask businesses to sponsor the entire event – providing the venue, food, and A/V equipment, or just one element. Ask a customer if they can provide a venue or an extra piece of swag for that conference goody bag. Say there’s an international event speaker that will guarantee those registrations come rolling in.

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2019 Food and Beverage B2B Social Media 150

Eventtia

MAY 13, 2022

However, although planning a charity event can be difficult, it doesn’t have to be stressful, and below we will break down how to plan a successful charity event in a step-by-step guide. Whether it will be an in-person, virtual, or hybrid charity event Date and time (at least a rough timeline) Venue List of donors Marketing plan.

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Food and Beverage Sponsorships Social Media Entertainment 62

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

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2023 Technology Event Apps Social Media 130

Conferences that Work

DECEMBER 10, 2018

A “creative” event design is one with a novel venue and/or decor and lighting and/or food and beverage. Truly creative event design questions, for example, whether we need to have a keynote speaker , relegate significant participant discussions to breaks and socials, or supply entertainment during meals.

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Endless Events

AUGUST 1, 2018

So, now you’re probably wondering how to plan a music festival – successfully. Having only a small range of food options. While food isn’t high on the list of reasons why people attend music festivals, it really can’t be ignored. Above all, ensure the food is convenient to eat in a festival environment.

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Food and Beverage Event Apps Sustainability Venues 83

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. How to Turn a Profit with the New Hybrid.

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Speakers 2021 Sponsorships Events 248

Social Tables

APRIL 22, 2019

Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. They’re events that can’t be moved.

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Event Planning Food and Beverage Events Venues 138

StraussCA

JUNE 29, 2022

Location and Venue. Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Fresh Location and Venue .

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Food and Beverage Contracts Entertainment Insurance 52

SmartMeetings

JUNE 22, 2020

The number of speakers at live events is constrained by travel and location, and while online events offer a solution to that problem, that doesn’t mean you should flood your event with too many speakers. Without travel or venue occupancy constraints, online events can cater to many more people at once. Make a Profit.

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Meetings Food and Beverage Speakers Travel 111

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact.

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Negotiating Financial Food and Beverage Sponsorships 113

Event Leadership Institute

SEPTEMBER 10, 2020

Get a thorough understanding of how events work, why people and companies host events, how the industry is configured, and how to strategically plan and coordinate a typical event from A to Z. Instructor: Brandt Krueger, technical producer and speaker. Instructor: Brandt Krueger, technical producer and speaker.

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Meetings Food and Beverage Consulting Education 52

Bizzabo

SEPTEMBER 21, 2018

Knowing how to find the right event venue is critical to any event marketing campaign. The best approach to venue sourcing should involve an haphazard internet search for locations in your preferred area. However, the key to finding event venues is to carefully lay the foundation of your search. Is it accessible?

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Conference Venues Food and Beverage Events 67

The Castle Group

SEPTEMBER 12, 2023

program format ( virtual , hybrid , or entirely in-person), and each attendee/stakeholder type (general attendees, speakers, vendors/sponsors/exhibitors, employees, volunteers, etc.) Yes/No) Did the event venue provide appropriate branding recognition for your sponsorship level? applicable to your event. Yes/No) Please elaborate.

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Sponsorships Food and Beverage Event Apps Speakers 52

ePly

MARCH 22, 2024

Similar to a run of show , it provides the conference plan in summary and with sufficient detail to entice attendance and to guide attendees as they move among the sessions, always knowing what comes next, where they need to be, and how to get there. Providing a venue map helps attendees navigate the space efficiently.

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Conference Speakers Food and Beverage Venues 62

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Food and Beverage.

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Food and Beverage Negotiating Contracts Speakers 88

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. Tech changes quickly, and speakers may not need as much as you think. F ind cost savings tips for F&B, ground transportation, and venues, here. • Want more?

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Event Tech Tech Food and Beverage Contracts 122

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough.

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Event Planning Retail Social Media Speakers 88

SpotMe Blog

FEBRUARY 16, 2023

Plus, you make sure everyone involved knows how they’re contributing to its success. How to create an exceptional event brief First, you need to choose your event brief format. Specify when the event will take place, at what time, and how long it will last Indicate the type of event (e.g.

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Speakers Food and Beverage Events Management 130

Hubilo Blog

DECEMBER 3, 2021

This makes it a convenient and inexpensive option for attendees, speakers, as well as organizers. Virtual conferences eliminate the need for a venue and associated expenses. You no longer have to spend money on travel, hotels, food and beverages, hospitality, and other provisions. Benefits of hosting an online conference.

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Conference Speakers Food and Beverage Travel 59

Cvent: Event Marketing

NOVEMBER 6, 2018

It’s amazing to see a normal ballroom or venue that has been completely transformed to the point that it is unrecognizable. At the Hyatt Regency Hill Country Resort and Spa , we can completely transform one of our outdoor venues into a glamorous camping or “glamping” event setup. Get help from your venue.

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