Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Have a look at the top event tech stories you don’t want to miss: Special Events: Most Event Planners Still Struggling with GDPR, Study Shows.

Tech 82

Tech Contracts Social Media Event Tech 82

MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. We save nearly $100 per person since dinners in the venue are so expensive,” said one survey respondent. Ground-Transportation.

Food and Beverage 106

Food and Beverage Contracts Transportation Hotels 106

QC Event School

DECEMBER 30, 2022

Venue selection. Your client is a large tech company that is looking to host an exclusive event for the launch of their new product. We have extensive experience in planning and executing a wide range of projects for clients within the tech industry, including product launches, conferences and special events. Staffing needs.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Effective Use of Event Tech.

Food and Beverage 85

Food and Beverage Contracts Negotiating Financial 85

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Event Tech. Areas of interest. Brand Events.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

SmartMeetings

OCTOBER 28, 2020

Venues: A great deal of uncertainty about the right way to meet still exists. Contracts need to designate roles and responsibilities for meeting professionals and their hospitality partners under a number of different scenarios, depending on who is in charge of executing best practices for the pandemic when the meeting actually occurs.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

The Castle Group

SEPTEMBER 26, 2023

Partner/vendor relationships – From event venues and caterers to photographers, tent companies, and city permit offices, the art of planning involves coordinating with many different vendors and industry contacts. Tech savvy – In today’s digital age, technology is integral to event management. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

2021 52

2021 Negotiating Medical Meetings Contracts 52

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

EncoreAPAC

FEBRUARY 19, 2023

At Encore ANZPAC, we’ve been working with our venue partners to implement genuine green measures across our business for some time. A strong differentiator for hotels and venues hosting events is holding green credentials. Choose low-carbon transport. Green credentials really mean something. Pass a global benchmark.

Sustainability 52

Sustainability Contracts Transportation 2022 52

SmartMeetings

APRIL 14, 2017

The project team recognized the potential to introduce the venue takeover experience to the convention center landscape—and give planners yet another reason to book Las Vegas Convention Center for events. The post Tech Upgrades Coming to Las Vegas Convention Center appeared first on Smart Meetings. This is technology that exists.

Tech 42

Tech Trade Shows Contracts Transportation 42

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

MARCH 30, 2020

At the same time, planners who normally require a site inspection before they sign a contract are discovering that the right tools can help them make decisions now, while the properties are available. Look for venues that have virtual tours on their website. Be specific about what you want to see, Robb advises.

Hotels 115

Hotels Travel Contracts Transportation 115

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Do Good Events

JULY 19, 2023

Some things will shift, but the bulk (catering, venue , vendors, etc.) Ask questions about the venue, parking, communications, food, etc. Finalize printed program Confirm transportation This can be buses, rideshare codes, or any VIP airport pick ups. should be ready.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

Smart Meetings

JULY 7, 2021

Groups of employees already working in a public setting were mostly open to the thought of travel, while companies with successful remote setups, such as those in tech and finance, were typically more cautious. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know.

Travel 52

Travel Meetings Negotiating Contracts 52

EncoreAPAC

MARCH 20, 2023

Sustainability is increasingly a consideration for both event planners and venues when choosing a production company. In fact, a recent survey from Encore shows that 62% of clients think sustainability is important when selecting a venue, while 65% say it’s critical for choosing a supplier, too. Choose low-carbon transport.

Sustainability 52

Sustainability 2022 2015 Corporate Events 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Coordinate transportation. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. In today’s world, many event venues have shifted online.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Nunify

MAY 31, 2023

Google Bard can be integrated seamlessly into your event’s tech infrastructure, enabling attendees to ask questions and receive instantaneous responses. Attendees simply carry an RFID or NFC device, or have their QR code accessible within the event app , which can be scanned at various locations throughout the venue.

2023 52

2023 Event Technology Technology Event Apps 52

InitLive

MARCH 4, 2021

Examples of fixed costs are: Event Venue. Equipment (AV tech). Shuttle or transportation service. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

2022 117

2022 Airlines Hotels Tourism 117

InitLive

NOVEMBER 10, 2022

Examples of fixed costs are: Event Venue. Equipment (AV tech). Shuttle or transportation service. There is no conference without a venue and date. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Event Industry News

JUNE 8, 2018

SXSW, for example, went from less than 1000 people watching a few local bands in 1987 to the biggest music, film and tech festival in the world. Find an Appropriate Venue. And selecting the right venue is a big part of that. City-based events will lack parking, but public transport may offer an alternative.

Social Media 76

Social Media Venues Tech Contracts 76

Event Industry News

OCTOBER 2, 2020

This showed that events suppliers expected their revenues in November to be only 8% of pre-COVID levels, with corresponding figures of 9% for events venues and 13% for event organisers. A recent survey highlighted the significant impact on companies’ revenues due to the Government’s closure of events.

Government 116

Government Sports Trade Shows B2B 116

Smart Meetings

DECEMBER 8, 2021

“I’ve had over-served attendees swim in fountains, attendees get a little too romantic on an evening cruise, and one had so much to drink at the welcome reception he became physically ill in the general session and needed to be transported to the hospital via fire rescue.”. Threw up in the room and fell through the glass shower door.”.

Insurance 52

Insurance Hotels Hospitality Trade Shows 52

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

2022 52

2022 Airlines Hotels Tourism 52

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. An example of augmented reality at events is creating an interactive venue map that attendees can use to explore a venue. Event tech. Event planning terms are nothing new. Data residency.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Location: Scope out a potential location and start getting event venue estimates. The earlier you finalize the venue, the better.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

GEVME

JANUARY 27, 2020

Meeting Venue. Where so ever place the event is happening at, it is known as the meeting venue. Transportation . Enabling the staff and all the attendees to travel to the venue and back to the accommodation and vice versa by the means of shuttle bus services is quite an important point here. . . On site office addresses.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

Eventsforce

SEPTEMBER 3, 2019

This means that planners need to ask searching questions of venues that go beyond relying on the information that is shown on the venue website or in the brochure. It’s also imperative that planners ask the right questions of venues. you need to know whether it is at the venue or a 10 minute walk away. This is crucial.

Venues 45

Venues Conference Hotels Sustainability 45

GEVME

JUNE 13, 2018

A crazy-busy lifestyle is a symbol of our tech-driven century, and this is particularly true for event planners, who should be able to handle thousands of tasks simultaneously when planning even the tiniest conference. Contact venue hosts, and discuss the details. Compare pricing. Narrow down the list. Narrow down the list.

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Eventsforce

SEPTEMBER 3, 2019

This means that planners need to ask searching questions of venues that go beyond relying on the information that is shown on the venue website or in the brochure. It’s also imperative that planners ask the right questions of venues. you need to know whether it is at the venue or a 10 minute walk away. This is crucial.

Venues 40

Venues Conference Hotels Sustainability 40

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Step 5 – Book a fitting venue and event date.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Socio Events

MARCH 21, 2023

The differences between B2B marketing and B2C marketing B2B event marketing concentrates on generating B2B sales and finalizing contracts, but it also includes fostering connections with fellow industry professionals. Event attendees can watch at home or travel to the venue—either way, they (hopefully) get a fun, engaging experience.

B2B 52

B2B B2C Trade Shows 2023 52