MeetingsNet

NOVEMBER 8, 2022

In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. • Negotiate multi-year contracts with the same venue or hotel chain.

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Venues Negotiating Food and Beverage Contracts 52

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. If you’re lucky, the event market will offer a variety of good venues.

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Food and Beverage Venues Transportation Contracts 120

Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Developing a transportation plan.

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Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Venues Negotiating Contracts Travel 52

Social Tables

FEBRUARY 9, 2023

Your conference is a special event that deserves a special venue. But don’t let the search for unique conference venues overwhelm you. Benefits of Unique Conference Venues Choosing an unusual venue for your conference can add to the overall experience for your guests. Here are some tips to help you get started!

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Venues Conference Food and Beverage Automotive 78

Master the Event

FEBRUARY 9, 2024

When setting out to plan a conference, it’s often said that choosing the right venue is the most important task. And saying the venue selection is more important than say choosing the city or DMC or accommodations is a crap shoot. Having said that I do believe choosing the right venue is key to any conference planning.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Lastly, make sure your dream venue actually meets your budget.

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EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

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Venues Insurance Transportation Negotiating 106

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

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Contracts Insurance Government Travel 51

TicketBud

OCTOBER 26, 2023

Offer Alternative Transportation Above, we mentioned how air travel can inflict a large environmental toll. Whenever possible, promote eco-friendly transportation. Find an Eco-Friendly Venue Venues make up a large part of the event budget. If possible, identify outdoor venue options.

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Sustainability Transportation Travel Education 118

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) Transportation. Hand Sanitizing.

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Contracts Transportation Venues Events 101

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

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Venues Conference Food and Beverage 2014 115

Event Industry News

APRIL 27, 2022

As Official Overlay Supporter to the Birmingham 2022 Commonwealth Games, GL events UK will be delivering infrastructure at as many as 11 locations, to transform Birmingham 2022 venues into Games-ready arenas, ahead of what is set to be the sporting spectacle of the summer. GL events are also looking to recruit Cluster Operations Managers.

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2022 Sports Contracts Transportation 92

EventSource

JULY 23, 2021

While gratuities are usually built into most vendor contracts, this isn’t always the case. Many catering companies include a service fee in their contract, so double-check before taking out your wallet to tip. Reception Waitstaff : Your contract will usually include gratuity for reception staff. Transportation.

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Contracts Transportation Social Media Venues 125

Planning Pod

SEPTEMBER 12, 2022

Is it your dream to run a wedding venue perfect for tying the knot? Whatever the reason, starting a wedding venue can be a great choice to shift your career and improve your financial portfolio–but getting an event venue up and running isn’t always easy. Andrea Vallencourt, Owner and Venue Director, Clay Theatre.

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Venues Social Media Insurance Advertising 78

Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

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Venues Food and Beverage Insurance Travel 98

SmartMeetings

APRIL 1, 2024

Their close partnerships with local vendors and venues will bring a client’s vision to fruition by outsourcing logistics and creative research to local experts. Meeting professionals can pick a venue that’s fabulous for their event, but we have more buying power,” says Diane Lyons, DMCP, CMP, owner of ACCENT New Orleans. “We

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Coterie Spark

APRIL 3, 2024

One great example of how we powered through: our crew told us the freight elevator at our NYC venue was sluggish. Jordan Transportation can be pretty tricky to coordinate sometimes. Candace got sick and so I was right there beside her because “the show must go on.”

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Conference Meetings Transportation Entertainment 95

Event Industry News

OCTOBER 13, 2022

With an extensive history in film and event production, Trademark SiteSelect applies a creative and technical lens to each location, helping companies select and secure the most effective venue, at the optimal price, at the desired time. . Contracts, Dates, and Details Delivered With White Glove Service.

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Contracts Site Selections Hotels Entertainment 59

Smart Meetings

DECEMBER 11, 2023

One great place to start is with these incredible sustainable venues , sure to make your Montréal event shine. Partner with ecologically sensitive venues. Many event venues have attained modern environmental standards. Look for venues with stringent commitments to sustainability.

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Sustainability Tourism Airlines Contracts 59

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. ground transportation. This may include: hotel rooms.

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Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Production companies do it all.

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Contracts Transportation Negotiating Events 98

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Ground-Transportation.

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Event Tech Tech Food and Beverage Contracts 118

Eventsforce

AUGUST 14, 2019

So, to help you plan effectively, we’ve compiled some key questions to ask before you start your venue search and made a few suggestions of venues in Birmingham that have caught our eye. Know what you want before you start looking at venues. How will people get to the venue? Is it an easy journey or is transport needed?

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Venues Contracts Transportation Entertainment 56

MeetingsNet

JANUARY 8, 2019

Price and availability are the main considerations when choosing a venue, but Tyra Hilliard, Esq., If you had to justify in court why you chose a particular venue, what would you say? Research crime information for the venue’s neighborhood on apps such as CrimeMapping. Risk-reduction actions for safer events in 2019.

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Venues Contracts Transportation Hotels 57

Eventsforce

AUGUST 14, 2019

So, to help you plan effectively, we’ve compiled some key questions to ask before you start your venue search and made a few suggestions of venues in Birmingham that have caught our eye. Know what you want before you start looking at venues. How will people get to the venue? Is it an easy journey or is transport needed?

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Venues Contracts Transportation Entertainment 40

Master the Event

JANUARY 12, 2024

Air travel was not an option for a means of transportation for our group. Looking back at the contracts that we did before 9/11, terrorism and security, while certainly a part of the contracts, were not a major focus of most client contracts. That took about two days. After 9/11 not so much.

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Event Planning Insurance Meetings Contracts 40

Prestige Events Magazine

APRIL 25, 2022

SWAPPING serving fans for supervising Covid testing, 12-hour shifts to serve key workers and live-streaming church services – these are just a few of the ways in which staff at venues across Newcastle and Gateshead helped their communities during the pandemic lockdowns.

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Venues Hotels Hospitality Contracts 52

Master the Event

JANUARY 12, 2024

Until the day you found yourself standing in front of a hotel with 200 attendees (that’s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that’s now five minutes late. Do you have the full contract or one or two components of it? Are you in charge of accommodation?

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Conference Planning Conference Transportation Contracts 40

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Transportation options (more on that later). Venue capacity and additional rooms.

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Venues Transportation Hotels Event Planning 64

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

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MeetingsNet

NOVEMBER 8, 2022

Check the contracts for deadlines. There are a lot of new contract deadlines for ordering meals that can add upwards of 25 percent onto the cost of the meal if the deadlines are not met. We save nearly $100 per person since dinners in the venue are so expensive,” said one survey respondent. Ground-Transportation.

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Food and Beverage Contracts Transportation Hotels 105

Event Planning BluePrint

FEBRUARY 14, 2018

But what you may not realize is that there’s another element that can really help or hinder the success of your event: the venue. A great venue can make up for so-so entertainment (as long as the rest of the event goes smoothly). How to Pick Right Venue For Your Event’s Entertainment. Size Matters. Entertainer’s Needs.

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Entertainment Venues Travel Contracts 97

Smart Meetings

MAY 20, 2022

This commitment has led to more than a decade of work across venues and suppliers around the topics of waste, water, energy, supply-chain, social equity and social impact. For example, the weight of recycled material can actually be weighed on a scale, in ideal circumstances, or be tracked and reported through detailed venue hauling records.

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EventMB

JUNE 21, 2022

While destinations and venues are open, a lack of trained and experienced staff is adding unwanted challenges in hosting all types of events. Other challenges have arisen on the air transportation end, with pilot and crew shortages resulting in flight cancellations and lengthy delays. “It It was a bit chaotic, but we pulled it off.

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Hotels Transportation Trade Shows Contracts 162

Conferences that Work

FEBRUARY 28, 2022

We may eventually tame the pandemic by developing effective and inexpensive antivirals and making them widely available to those contracting COVID-19. Public transportation can involve inadequate ventilation and close contact with others. Upgrade air quality in venues and accommodations. Accommodations. Heard of others?

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Smart Meetings

SEPTEMBER 1, 2022

Thank you @LEOEvents for putting some context behind the increased prices and fees we are seeing in contracts. In union venues, he is negotiating contract clauses that say if the venue can’t get enough people when they are needed, Leo can bring in their own. Transportation is a big problem. You have to pick two.”.

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Hospitality Management Negotiating Transportation 52