MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Here are some things to consider before signing a connectivity contract. As with any business relationship, he said, event planners get into trouble when they don’t get everything in the contract up front. The moment you ask, ‘Can you do any better?’

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Negotiating Contracts Hotels Venues 105

MeetingsNet

JANUARY 13, 2023

Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. Even if your negotiation tactics are the best in the industry, you might want to direct your focus on managing client expectations rather than stressing yourself senseless trying to squeeze concessions from a frozen turnip.

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Marketing Management Negotiating 2025 98

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

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Hotels Contracts Negotiating Tourism 98

MeetingsNet

FEBRUARY 19, 2019

Planners spend lots of time searching for, negotiating with, and contracting the right speakers and presenters for their events. In this article from SmartBrief , veteran presentation coach Stephanie Scotti provides advice for speakers who encounter any possible technology snafus.

Negotiating 69

Negotiating Contracts Speakers Technology 69

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

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Venues Negotiating Contracts Insurance 62

MeetingsNet

SEPTEMBER 22, 2023

26 their union’s course of action if contract negotiations don’t advance. The Culinary Union Nevada and Bartenders Union Nevada, each part of the national Unite Here labor organization, have been without a contract for about 53,000 of their members working in Las Vegas hotels since June 1.

Hotels 69

Hotels Automotive Contracts Negotiating 69

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? Whether you’re putting on a huge, visual presentation, or require supreme sound for your speakers and music, your AV needs to be smooth. “If

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Negotiating Contracts Hotels Consulting 105

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

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Contracts Venues Negotiating Consulting 41

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Presentation Materials. This is not uncommon. Public Fees.

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Contracts Insurance Government Travel 51

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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Negotiating Hotels Food and Beverage Venues 39

Master the Event

DECEMBER 13, 2023

A Destination Management Company, for example, knows the local suppliers well and are much better positioned to negotiate on your behalf. Sometimes it’s the exact opposite.

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Corporate Events Event Ideas Negotiating Entertainment 97

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Grimes, Esq., of Grimes Law Offices in Philadelphia.

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Contracts Negotiating Food and Beverage Hotels 122

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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Meetings Trade Shows Contracts Sustainability 98

Smart Meetings

NOVEMBER 15, 2023

Samantha Jordan, a futurist and consultant with Future Today Institute, led a discussion with industry leaders and explained that companies, including major retailers, are already using the tool to negotiate contracts. There is a powerful connection between play and productivity.

2023 105

2023 Negotiating Insurance Financial 105

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. ” A great benefit of working with a large, respected group like AEG Presents is that it is a well-oiled machine. Though venues remained mostly closed during the pandemic– AEG Presents hasn’t kept quiet. As the U.S.

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Venues 2015 Contracts Corporate Meetings 69

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

MeetingsNet

JULY 9, 2021

Because the present environment does not allow planners to use the same budgeting process as that of 2019, planners must examine the total budget for each event and see if money must be shifted between areas in order to deliver the most overall value to attendees and other stakeholders.

Negotiating 106

Negotiating Tech Sponsorships Contracts 106

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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2024 Meetings Hotels Contracts 105

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. As one respondent to a recent MeetingsNet survey about cutting meeting costs said, “We always present as many dates as possible during the RFP process and then ask the hotel to propose best rates for their need dates. Tried-and-True Venue Cost Cuts. •

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Venues Negotiating Food and Beverage Contracts 52

Coterie Spark

JANUARY 25, 2022

Producers will work on all aspects of a project, which includes but is not limited to: Program Development: Proposal Creation, Creative Descriptions, Event Flow, Attendee Engagement, Brand and Theme Continuity and presentation of the project. Budget: Creating detailed budgets that outline all fees associated with the project.

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Negotiating Contracts Travel Entertainment 98

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

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Contracts Site Selections Hotels Entertainment 57

ePly

MARCH 26, 2024

While you will certainly want to choose an optimal date and time for your event, you will likely need a “plan B” schedule that you can present as a backup to event sponsors and other stakeholders. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Smart Meetings

DECEMBER 13, 2023

It presented an opportunity for us to create new experiences. Read More: Tips for Negotiating Your Next Big Event Contract What the Audience Needs To create the best experience for your attendees, Mason suggests the traditional route of surveying. ASAE has also used text polling.

Association Meetings 105

Association Meetings Meetings 2026 Healthcare 105

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

GEVME

AUGUST 13, 2019

Disadvantageous event partnership contract, terms, and other issues. Be ready to negotiate and research. Be prepared for lengthy contracts. Be prepared for lengthy discussions and n egotiations with a need of getting a lower price with committing to a long term contract or bigger volume. Signing a contract.

Contracts 136

Contracts Financial Social Media Marketing 136

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. contract negotiations, and. Event Planning Contracts. Corporate Presentations . Corporate Presentation Portfolio . It covers topics like: understanding your client’s objectives, selecting a venue, getting the right technology in place, negotiating a budget, and.

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Event Planning Negotiating Advertising Contracts 62

SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

Food and Beverage 85

Food and Beverage Contracts Negotiating Financial 85

Coterie Spark

MAY 10, 2021

Producers will work on all aspects of a project, which includes but is not limited to: Program Development: Proposal Creation, Creative Descriptions, Event Flow, Attendee Engagement, Brand and Theme Continuity and presentation of the project. Budget: Creating detailed budgets that outline all fees associated with the project.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

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Event Management Management Negotiating Events 193

Smart Meetings

MARCH 11, 2024

At the same time, National Coalition of Black Meeting Professionals will welcome Sharinda Williams-Simmons, chief creative officer with The PTO Nomad, for a deep dive on workplace culture in a presentation titled “Reclaiming My Time.” On April 10, the expanded Showcase takes center stage back at Walter E.

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

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Meetings Contracts Food and Beverage Hotels 89

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . Food and Beverage: How will the food be served and/or presented? General: What is the venue’s policy on the postponement, and what are the associated fees? Do you provide heaters and/or umbrellas for the outdoor spaces?

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Venues Food and Beverage Negotiating Contracts 111

Eventinterface

MARCH 29, 2017

From negotiating contracts, hiring vendors, managing attendees, security, and logistics. Event and Meeting Planning Master Class series presented by: Many events and meetings are run by volunteers or people whose primary job is not planning events. Organizing an event is a complicated and high-risk job.

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Meeting Planning Meetings 2017 Negotiating 100

Eventtia

OCTOBER 20, 2023

Such miscalculations can lead to budget shortfalls or surpluses, which present challenges. Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Approach multiple vendors.

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Financial Negotiating Entertainment Retail 117

EventMB

MAY 18, 2022

And yet the agendas are lots of keynote presentations trying to inspire them into action or addressing burnout. We’ve become copywriters, digital marketing experts, and contract negotiation gurus. They want to talk, they want to commiserate, they want to share, and they want to help each other.

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Negotiating Contracts Events Education 108

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event.

Event Planning 62

Event Planning Financial Negotiating Education 62

SmartMeetings

MAY 7, 2020

In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that?

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Negotiating Speakers Tech Meetings 100