Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Presentation Materials. This is not uncommon. Public Fees.

Contracts 51

Contracts Insurance Government Travel 51

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. Nancy Lauterbach, co-founder of Michigan-based RedPropeller Speakers Bureau, stresses the importance of doing due diligence on everything from accusations of sexual or other misconduct to inappropriate social media activity.

Speakers 43

Speakers Contracts Negotiating Banking 43

Smart Meetings

NOVEMBER 15, 2023

Michelle Poler, author of “Hello Fears” and keynote speaker, suggested moving toward the things that scare us because in that direction lies growth. She reported that attorneys who work with these companies say they like the experience better than negotiating with a human. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

ePly

MARCH 26, 2024

While you will certainly want to choose an optimal date and time for your event, you will likely need a “plan B” schedule that you can present as a backup to event sponsors and other stakeholders. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. In most scenarios, involving use of presentations, music, any form of entertainment, stage shows or video recording, audiovisual assistance is almost always necessary. AV May Be Bigger Than You Think.

Negotiating 85

Negotiating Speakers Tech Meetings 85

Eventsforce

SEPTEMBER 17, 2021

All buyers want to feel that they have negotiated a good deal. This will be additional crew to the production team that are contracted for the room, sound and vision. You should also budget for a virtual host or presenter. Let’s take the example of a speaker. You contract a speaker for an agreed fee.

Negotiating 104

Negotiating Speakers Contracts Tech 104

Smart Meetings

MARCH 11, 2024

At the same time, National Coalition of Black Meeting Professionals will welcome Sharinda Williams-Simmons, chief creative officer with The PTO Nomad, for a deep dive on workplace culture in a presentation titled “Reclaiming My Time.” On April 10, the expanded Showcase takes center stage back at Walter E.

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. contract negotiations, and. Event Planning Contracts. Corporate Presentations . Corporate Presentation Portfolio . Event Revenue and Sponsorship ROI. Raising the Bar on Virtual Events. Bringing the Magic of In-Person Events to Virtual.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Event Farm

OCTOBER 11, 2016

Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right. Just remember that when working on budgets, a bit of extra negotiation at contract stage could be the saviour in your event management skills later down the line.

Event Management 193

Event Management Management Negotiating Events 193

Eventtia

OCTOBER 20, 2023

Such miscalculations can lead to budget shortfalls or surpluses, which present challenges. Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

Speakers 40

Speakers Contracts Negotiating Education 40

Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Build the need for personal space into your budget so you can assure your attendees, speakers, and partners that you’re taking their safety seriously. On-Site Contracts.

Contracts 102

Contracts Hotels Tech 2021 102

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Imagine for a moment that it’s the day of your event and a presenter notices that the monitor they were expecting to see, isn’t there. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times.

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Negotiating Speakers Insurance 135

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. AI translators provide real-time translation into multiple languages, helping combat language barriers during presentations and discussions.

Event Management 78

Event Management Management Speakers Contracts 78

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. We also supply personalities and celebrities for videos and online media, both for presenting and voiceovers. What do our clients do? How do we work?

Negotiating 49

Negotiating Advertising Consulting Insurance 49

EventBank Insights

JANUARY 22, 2019

Presentation? Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? speaker info, photos, logos, etc.) ? Double Check Speaker content, decks, and scripts ? Roundtable? Networking/mixer? 1 Week Ahead ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Negotiate details with the venue. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

NOVEMBER 20, 2019

The biggest piece of advice on this topic is to make your presentations to potential sponsors as early as possible. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? Sponsorship. Post-Event.

Social Media 53

Social Media Sponsorships Speakers Contracts 53

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 118

Contracts Negotiating Venues Wireless 118

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. In fact, you should ideally hire your AV company before you even sign your venue contract. They will also help negotiate out any unnecessary venue fees. Skimping on Audio.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Finally, you’ll need to negotiate with the venue.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

JULY 26, 2019

Are they planning to have presentations? Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Venue Negotiations . Will they be streaming videos to the booth?

Negotiating 112

Negotiating Contracts Venues Wireless 112

MeetingsNet

AUGUST 19, 2019

As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. And if it was a meeting planner/company, it could be anything from invoices and contracts, to basic contact information. It depresses me that’s for sure! And I’ll tell you how!

Banking 105

Banking Contracts Financial Speakers 105

MeetingsNet

MAY 10, 2018

Planning and executing international meetings presents a multitude of variables and challenges that meeting planners do not encounter on the domestic front. Review key questions to include on your RFP process and specific negotiations and contract tips. Webinar live date: June 21, 2018, 2018 at 2pm ET / 11am PT.

Meetings 45

Meetings 2018 Negotiating Contracts 45

Endless Events

AUGUST 17, 2018

Or by constructing the talk in such a way that it syncs the brains of the audience and the speaker in remarkable ways. What have you done to spice up your own presentations? The secret is to make an impression with the venue design itself, even before they get to the keynote speakers. Click To Tweet.

Conference 78

Conference Contracts B2B Speakers 78

SmartMeetings

OCTOBER 23, 2017

A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now. McNairy suggests considering locating a meeting in a mid-size city to reduce costs or negotiating with a property on things such as resort fees or Internet charges.

Management 59

Management Negotiating Contracts Hotels 59

Connect Your Meetings

AUGUST 7, 2019

Speaker Bio: . Michael is a frequent presenter at industry conferences and learning institutions, speaking on what’s now and what’s next in meetings and events. venues worldwide, negotiate rates and review contracts at no cost to her client. Understand how these scams affect privacy compliance.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Event Landing Pages Your event’s landing page is the initial touchpoint for attendees, making its presentation crucial. Scope of Service : Ensure that the scope of services you receive is clearly defined in the contract.

Negotiating 118

Negotiating Retail Financial Management 118

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Cultivate your event branding Building a recognizable and cohesive brand for your event ensures it stands out and resonates with your target audience, especially in retail, where presentation matters greatly. Negotiate terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Each two-hour workshop, presented by experts in the field will address a topic in-depth and offer tools and resources you will be able to implement immediately. Mountain Time.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Certain

JUNE 29, 2017

Top Tips for How to Select a keynote Speaker. The centerpiece of any conference, company meeting, or special event is the keynote speaker. Selecting the right speaker can make the difference between a memorably successful event and one that is an embarrassment to the hosts. Audition Your Speaker. And know thyself.

Speakers 27

Speakers Contracts Social Media Negotiating 27

PCMA Convene

MAY 31, 2020

Her students are then required to analyze what an event’s virtual expo hall looks like, for example, how demonstrations at virtual booths are performed, how breakout sessions are handled, how speakers adapt content for a digital platform, and more. Presentations: What kind and were they adapted to virtual? Are they live vs. recorded?

Social Media 52

Social Media 2020 Sports Speakers 52

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization.

Event Planning 78

Event Planning Social Media Advertising Banking 78