Smart Meetings

DECEMBER 13, 2023

To explore this further, Smart Meetings sat down with Michelle Mason, president and CEO of ASAE , to learn how meeting professionals can bring members together in more meaningful ways and what the next generation of convention attendees want in their experience. It presented an opportunity for us to create new experiences.

Association Meetings 105

Association Meetings Meetings 2026 Healthcare 105

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Eventmobi

MAY 23, 2024

This kind of conference often features multiple speakers, who each present information on related topics. A well-managed conference tackles relevant topics and presents them in interesting ways. Then send them (or, in some cases, their teams) a personalized invitation to present. It also gives attendees a chance to network.

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Conference Management Speakers Event Apps 389

MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Here are some things to consider before signing a connectivity contract. And even when the costs are relatively low, making sure meeting attendees can get Wi-Fi when they need it can be a pricey proposition. The moment you ask, ‘Can you do any better?’

Negotiating 105

Negotiating Contracts Hotels Venues 105

MeetingsNet

JULY 10, 2023

For planners concerned about how strikes in Los Angeles or elsewhere could affect them, here’s some advice on negotiating stronger force majeure clauses. While no progress was reported in the negotiations between the hotels and union, front-desk agents, bellhops, cooks, servers, and other hotel employees reported back to work on July 5.

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Hotels Contracts Negotiating Tourism 98

MeetingsNet

JANUARY 13, 2023

Here’s how one meeting professional does it. Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. There are times when planners can get tons of concessions, low room rates, and all the meeting space they need with no rental fees. Right now is not that time.

Marketing 98

Marketing Management Negotiating 2025 98

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? Whenever you ask for something—extra drinks in the meeting space, AV help, etc.,

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Negotiating Contracts Hotels Consulting 105

MeetingsNet

SEPTEMBER 22, 2023

26 their union’s course of action if contract negotiations don’t advance. With the hotel-workers strike in Southern California now more than 10 weeks old, another Unite Here chapter in another major meetings destination is prepared to vote on whether they too should bring a strike into play.

Hotels 69

Hotels Automotive Contracts Negotiating 69

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. In the meeting industry, the phrase “It’s a relationship business” is often bandied about. We now proactively look at service-related clauses to include in our contracts. But now we have to make sure the amenities we need are available.”.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. AI technology is not going away,” said Tauvaa.

2023 105

2023 Negotiating Insurance Financial 105

Eventinterface

MARCH 29, 2017

Many events and meetings are run by volunteers or people whose primary job is not planning events. From negotiating contracts, hiring vendors, managing attendees, security, and logistics. Anyone who has been made responsible to plan a meeting, event or conference can benefit from this series. WHO SHOULD ATTEND.

Meeting Planning 100

Meeting Planning Meetings 2017 Negotiating 100

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Presentation Materials. This is not uncommon. Public Fees. Legal Jargon.

Contracts 51

Contracts Insurance Government Travel 51

MeetingsNet

JULY 9, 2021

How to build budgets and adapt them on the fly at a time when in-person and virtual meetings don’t yet have a clear path forward. As a result, Schwartz allowed in-person table discussions every 10 minutes while bringing remote attendees into Zoom breakout meetings so people could share their experiences related to the budgeting process.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

Venues 52

Venues Negotiating Contracts Travel 52

Coterie Spark

JANUARY 25, 2022

MEETING PLANNER Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. Responsible for planning and executing meetings and events that are considered small to medium in size. Projects will be assigned at the discretion of the COO.

Meetings 52

Meetings Negotiating Contracts Travel 52

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. Not only does that come as good news for concert and theater goers, but it’s also an exciting development for planners that rely on these types of non-traditional venues for galas, corporate meetings, training and development seminars and product launches.

Venues 69

Venues 2015 Contracts Corporate Meetings 69

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Find out the tax rate and which meeting elements are and are not taxable in your host destination, then check again close to your meeting dates to ensure nothing has changed. is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

MARCH 11, 2024

What to expect at Business Events Industry Week 2024 The meetings and events industry calendar is a crowded place, filled with must-attend association conferences, regional gatherings and our own projects, especially in the summer and fall. April 8-11 to incorporate the spirit of Global Meetings Industry Day in the festivities. “We

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

The Planner's Lounge

MAY 14, 2024

The nature of our business often means we are working when our clients are not, so that might mean evening meetings, calls, etc. Virtual Meetings: Opting for video calls or phone meetings can save travel time, reserving in-person meetings for essential discussions.

Contracts 52

Contracts Negotiating Social Media Management 52

MeetingsNet

JANUARY 8, 2019

How safe are your meetings and events? Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. Risk-reduction actions for safer events in 2019. Then one more.” .

2019 91

2019 Meetings Contracts Risk Management 91

Coterie Spark

JANUARY 25, 2022

Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. Responsible for planning and executing meetings and events that are considered small to medium in size. Budget: Creating detailed budgets that outline all fees associated with the project.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

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Financial Insurance Meetings Food and Beverage 95

ePly

MARCH 26, 2024

However, the particulars of each event plan are (or, at least, should be) quite varied, extremely intricate, and specifically tailored to meet the unique, individual needs of the client and the event that they want to bring to life. This typically means developing a desirable lineup of performers, speakers, and/or presenters for your event.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SmartMeetings

JUNE 3, 2019

Smart Meetings asked experts about their tricks for creating a phenomenal experience while spending a minimal amount of money. Related : 4 Easy Tips for Reducing Meeting Waste. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Coterie Spark

MAY 10, 2021

Responsible for planning and executing meetings and events that are considered small to medium in size. It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing. We are looking for an outgoing and motivated Producer to join our team! .

Negotiating 98

Negotiating Contracts Travel Entertainment 98

SmartMeetings

MAY 7, 2020

In the latest Smart Meetings Accelerator, “ Technically Speaking: How to Talk AV ,” Michael Granek, CSEP, president and chief operating officer of Event Leadership Institute, led a tour through the vivid and vital world of audiovisual. Granek says he’s come across planners who question the need for using AV help at their events or meetings.

Negotiating 107

Negotiating Speakers Tech Meetings 107

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. WHY WE ARE QUALIFIED TO PRESENT THESE WORKSHOPS. Mountain Time. See the full schedule of sessions below.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

MeetingsNet

MAY 10, 2018

Planning and executing international meetings presents a multitude of variables and challenges that meeting planners do not encounter on the domestic front. During this one-hour webinar, you’ll: Understand today's trends that impact international meeting management. Moderator Sue Pelletier Content Director, MeetingsNet.

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Meetings 2018 Negotiating Contracts 45

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. Contracts, Dates, and Details Delivered With White Glove Service. We Envision the Final Production.

Contracts 57

Contracts Site Selections Hotels Entertainment 57

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Event Planning BluePrint

OCTOBER 30, 2022

With over 10 event planning courses to choose from, QC Events School can meet your specific needs. . When Virtual meets In-Person: How to run a successful Hybrid Event. Negotiating with Vendors. contract negotiations, and. Event Planning Contracts. Corporate Presentations . Weekly Q&A calls.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

SmartMeetings

OCTOBER 10, 2023

Let’s lobby to change how meeting professionals are categorized to elevate our worth The meetings industry is still relatively new. One signal that “meeting professional” is a new career track is the way government looks at us. appeared first on Smart Meetings. They promise a win, or you pay nothing. In our industry?

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Insurance Trade Shows Negotiating Banking 98

EventMB

MAY 18, 2022

Upon her return, Liz Lathan, CMP, CMO, and Cofounder of Haute Companies, realized she had some real problems with the way meetings and events are executed. Since my return, I’ve been going to a lot of events to re-network with colleagues and meet the new faces of the industry after the Great Reshuffle.

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Negotiating Contracts Events Education 111