SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 89

Contracts Hotels Negotiating Airlines 89

Velvet Chainsaw

APRIL 9, 2020

Summertime V-shape – deeper contraction, bigger recovery. Fall Recovery – Extended contraction. This aligns with March 15, 2020 CDC guidelines for postponing or canceling mass gatherings (250 + participants). We like using an outside resource to set the scenario goal post. For each scenario: Define the new event experience.

Conference 420

Conference Contracts Airlines Trade Shows 420

Event Farm

FEBRUARY 23, 2022

Lock down Your Contracts. Fortunately, much of this can be mitigated by a locked-tight contract that spells out the liability for you and your vendors, in case something happens. For that reason, it’s important that you understand the two main types of tests , and the guidelines within which they operate. Engage a PCA.

2022 246

2022 Contracts Venues Events 246

Event Marketer

JANUARY 29, 2024

More Inclusive Strategies: How a New Era of Beauty Events is Being Defined by Fans, Not Brands Inside the Formula 1 Heineken Silver Las Vegas Grand Prix: Opportunities, Challenges and Brand Buzz The guidelines encourage community-building and diversity of speakers and content. We also have an internal program called the inclusivity champion.

Event Design 104

Event Design 2009 Events Speakers 104

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . If you breach the contract, they keep the money. This is not uncommon.

Contracts 51

Contracts Insurance Government Travel 51

SmartMeetings

JULY 31, 2020

One respondent prescribed patience for what ails the industry: “I think we are heading in the right direction with all the guidelines/protocols out there. Many commended new safety guidelines being put in place by hotels, associations and airlines, but still saw gray areas about how these would play out when actual attendees show up.

Meetings 103

Meetings Contracts Sustainability Airlines 103

SmartMeetings

JUNE 16, 2020

It was deemed “better than nothing,” but if used, it was suggested that this option should accompany a clause in the contract that allows an in-person site inspection at a future date. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 104

Meetings Contracts Insurance 2025 104

Event Farm

MAY 5, 2021

This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Like the venue, they must agree with your compliance protocols before you sign the contract. Follow the CDC guidelines on health screening.

2021 306

2021 Event Planning Insurance Transportation 306

SmartMeetings

JULY 31, 2020

Here’s a rundown of items to add to your planning, based on CDC guidelines for events and other expert input. Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols.

Contracts 103

Contracts Transportation Venues Events 103

PCMA Convene

AUGUST 13, 2021

As you develop your plan, consider these four difficult questions and how to incorporate your responses in your risk-management planning: Will our preventive measures align with health authority guidelines or will we invest in extra precautions? What guidelines or policies should we put into place for our staff and vendors?

Risk Management 105

Risk Management Contracts Consulting Conference 105

The Castle Group

NOVEMBER 1, 2023

Step 4: Send a Contract and Brand Guidelines After you’ve nailed down the influencer(s) for your campaign, before any content gets created, send them a contract outlining the scope of work, posting requirements, compensation terms, exclusivity clause if preferred, and other conditions regarding your partnership.

Social Media 98

Social Media Marketing Advertising Contracts 98

MeetingsNet

DECEMBER 16, 2022

The simplest and perhaps fairest approach, says Blood, is to use the strictest regulation as your guideline, and don’t try to apply one privacy standard to attendees from Virginia and another to those from Texas, for example. Contractual requirements: Set expectations through contracts about suppliers’ obligations around personal information.

2023 144

2023 2018 Contracts Global Events 144

SmartMeetings

APRIL 13, 2021

Are you prepared to follow all of the federal, state, and local guidelines? Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Finances and Contracting. Our Duty of Care includes our duty to recommend, plan and inform.

Contracts 117

Contracts Travel Trade Shows Sponsorships 117

PCMA Convene

SEPTEMBER 30, 2020

“They gave us three options: Terminate our original contract and they would return our deposit with no penalty, Reschedule the event in 2020 with new contract terms; or. Postpone to 2021 with the same contract terms.”. FAMP opted to renegotiate its contract terms and host an in-person event in 2020.

Trade Shows 105

Trade Shows Contracts 2020 Food and Beverage 105

Velvet Chainsaw

OCTOBER 10, 2017

Editor’s Note: This article was originally penned for PCMA’s Convene in the beginning of August, early on in the discovery that the Apple App Store’s change in guidelines could affect branded mobile event apps. This summer they updated the App Store Review Guidelines. From our view, our opinions haven’t changed.

Event Apps 153

Event Apps Contracts 2017 Events 153

MeetingsNet

MAY 18, 2023

What criteria or guidelines does your hotel follow when deciding which organizations are allowed to host events at your premises? of Grimes Law Offices, LLC, says it’s important for planners to protect themselves in the contracting stage. Why did Philadelphia Marriott Downtown choose to host Moms for Liberty’s national convention?

Risk Management 111

Risk Management Hotels Contracts Site Selections 111

Event Industry News

MARCH 15, 2021

There is also a real disparity in the guidelines between industries which the government must address immediately. Their discussion revealed that while some venues offer virtual tours, it is not sufficient to progress enquiries and provisional bookings to confirmations or contracts being signed.

Government 75

Government Venues Contracts Meetings 75

Event Leadership Institute

OCTOBER 29, 2020

To gain detailed insights and a clear thought process to determine the questions to ask and answer for your unique circumstances, organization, attendees, local environment, and current guidelines/regulations, sign up for the next Pandemic Meeting & Event Design professional development course. What is our approach towards risk transfer?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Event Guru

SEPTEMBER 25, 2020

Meeting halls and venues are ready to accommodate these business events safely and follow CDC guidelines. Below are some of the ways in which our software has adapted to helping companies comply with CDC guidelines and promote safe event practices. Contracts and Insurance . Note Keeping . Social Distancing .

Conference 52

Conference Contracts Insurance Venues 52

Planning Pod

MAY 7, 2020

And speaking of uncertainty, these restaurants, venues, offices and stores will also have to navigate the irresponsibly vague guidelines of the Opening Up America Again initiative and the responsibly more stringent regulations of state and local governments that will limit capacity (and hence revenues). This is how that looks.

Food and Beverage 206

Food and Beverage Government Venues Retail 206

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Too many planners don’t adhere to a venue’s guidelines. Do Your Homework. It’s that simple.”.

Contracts 83

Contracts Insurance Hotels Fashion 83

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We

Travel 115

Travel Contracts Hotels Transportation 115

Smart Meetings

AUGUST 12, 2021

But CDC guidelines changed to require the same rules for the vaxxed and unvaxxed. If we had a hybrid component, we would probably have more people opting in to go virtual; that changes what we would have been able to do on site because of our commitments to the hotel and the contracts.”. Bohrer said she takes the waiting approach. “I’m

Meetings 98

Meetings Contracts Medical Meetings Travel 98

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Develop branding and identity guidelines. Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Prestige Events Magazine

JULY 21, 2021

We see conference and event planners are looking to our venue find team to advise them on the guidelines around hosting events, seeking more flexible terms, assistance with negotiation and an understanding on how they instil confidence in their delegate participation to return to the meeting room.

Venues 52

Venues Government Negotiating Hospitality 52

PCMA Convene

OCTOBER 7, 2020

Dr. Norbert Rau, founder of RauCon, said venues should be more flexible in contracts “so that the risk is shared. As for the on-site component, the team worked with longtime hotel partner Hotel Savoyen Vienna to ensure health and safety guidelines were followed. The euroPLX 73 Vienna marketplace event — held Sept.

Contracts 98

Contracts B2B Hotels Venues 98

PCMA Convene

DECEMBER 14, 2020

Increased competition for space and potential contraction in supply due to closures and conversions of hotels and venues. In addition, planners may require more space in order to adhere to physical-distancing guidelines. Courtesy of 10th annual American Express Global Meetings and Events Forecast). Jennifer N.

Meetings 105

Meetings 2021 2022 Sustainability 105

Event Guru

SEPTEMBER 9, 2020

Creativity is paramount in these times as venues are forced to adjust to social distancing guidelines and indoor guest capacity limitations. Most contracts will need to be updated to cover the liability presented by COVID-19. Our venue management software makes it easy to update contract language.

Venues 52

Venues Management Contracts Event Management 52

Event Leadership Institute

JUNE 8, 2022

Make sure your speakers are on onboard by providing them with inclusive presentation guidelines, including slides, videos, and best practices, with a remediation timeline in place if the speaker cannot provide an accessible presentation. Before signing a contract, ask your vendor about their commitment to accessibility.

Contracts 97

Contracts Speakers Events Technology 97

SmartMeetings

OCTOBER 28, 2020

Contracts need to designate roles and responsibilities for meeting professionals and their hospitality partners under a number of different scenarios, depending on who is in charge of executing best practices for the pandemic when the meeting actually occurs. Who removes attendees who do not abide by the guidelines?

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Eventmobi

MAY 18, 2020

. “We’re working closely with our hotel partners to stay up to date with all the upcoming changes including: new technology, hotel operations, testing and training for employees, access to PPE, new guest check-in flow, as well as specific cleaning guidelines, f & b handling and sanitation policies.”

Entertainment 397

Entertainment Hotels Venues Retail 397

The Planner's Lounge

AUGUST 16, 2022

For many, it was a way to still celebrate and adhere to local pandemic guidelines. Contracts and insurance. Finally, and most important, contracts have become more detailed and event insurance has become essential. Small weddings. Tiny weddings became quite common during COVID-19.

Insurance 59

Insurance Contracts Consulting Hospitality 59

Eventmobi

JULY 13, 2023

Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. This could include event logistics, presentation guidelines, and even tips to make their stay more comfortable. This usually involves signing a contract and paying a deposit. A friendly nudge can go a long way!

Speakers 195

Speakers Advertising Contracts Negotiating 195

Event Farm

APRIL 13, 2021

Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID. Know and follow the COVID-related guidelines and regulations in the venue’s jurisdiction. Why and how do you address indemnification?

Insurance 285

Insurance Healthcare Government Venues 285

BizBash

OCTOBER 13, 2016

According to a great Construction Law International article by my friends Don and Rob, there are eight guidelines that any schedule delay analysis comply with, including: Compare the planned work before and after each delay. However, the different methods of schedule analysis can lead to varying results. So, which method is correct?

Contracts 124

Contracts Consulting Management 124

Connect Your Meetings

JULY 9, 2019

From site selection with our meetings task force to contracting, logistics planning, execution and post-event wrap-up—if it has to do with one of our meetings, I am there. Impressive stats: I have implemented several contracting standards and developed a strategic list of concessions specific to the Asphalt Institute.

2019 81

2019 Site Selections Contracts Trade Shows 81