SmartMeetings

APRIL 13, 2021

Are you prepared to follow all of the federal, state, and local guidelines? Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Finances and Contracting. Our Duty of Care includes our duty to recommend, plan and inform.

Contracts 126

Contracts Travel Trade Shows Sponsorships 126

PCMA Convene

SEPTEMBER 30, 2020

“They gave us three options: Terminate our original contract and they would return our deposit with no penalty, Reschedule the event in 2020 with new contract terms; or. Postpone to 2021 with the same contract terms.”. FAMP opted to renegotiate its contract terms and host an in-person event in 2020.

Trade Shows 105

Trade Shows Contracts 2020 Food and Beverage 105

Prestige Events Magazine

JULY 21, 2021

We see conference and event planners are looking to our venue find team to advise them on the guidelines around hosting events, seeking more flexible terms, assistance with negotiation and an understanding on how they instil confidence in their delegate participation to return to the meeting room.

Venues 52

Venues Government Negotiating Hospitality 52

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Eventmobi

MAY 18, 2020

I have done a lot of reading on what the new look will be for meetings, parties, conferences, food, etc. We are closely monitoring local, state, federal, and CDC guidelines and mandates. I’ve added an addendum to my contract releasing me and my staff from any liability if a guest or vendor gets sick, that my clients must sign.

Entertainment 397

Entertainment Hotels Venues Retail 397

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We

Travel 119

Travel Contracts Hotels Transportation 119

SmartMeetings

JULY 1, 2022

Some work has been done at gaming conferences and a few sports arena, but there is a lot of room to improve. This benefits the event organizer, too, because every person brings fresh points of view to a conference and being kind benefits everyone. We are in breach of our contract if we don’t follow through with that commitment.

2022 89

2022 Contracts Sports Entertainment 89

Event Industry News

APRIL 14, 2020

Alongside supporting the NHS, army, building contractors and clinicians to create the hospital, staff at Harrogate Convention Centre, including electricians, caterers and security teams returned to their roles after the centre temporary closed in line with government guidelines for the events industry.

Hospitality 80

Hospitality Contracts Government Entertainment 80

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Too many planners don’t adhere to a venue’s guidelines. Do Your Homework. It’s that simple.”.

Contracts 83

Contracts Insurance Hotels Fashion 83

MeetingsNet

APRIL 6, 2021

Those who are vaccinated [but contract the virus] generally have seen very mild symptoms,” he added. “If That means organizers need written guidelines now for events that are scheduled to take place in July or August” in California. In Reno, Nev.,

Trade Shows 103

Trade Shows Meetings Government Retail 103

The Castle Group

JULY 26, 2023

When it comes to organizing events , whether they are conferences , workshops, or social gatherings , making them accessible to people of all abilities is of paramount importance. What does it mean to have accessibility infused into your event, not just a box checked?

Events 52

Events Social Media Contracts Transportation 52

Endless Events

JUNE 29, 2020

Some of the primary upcoming concerns for event organizers will include re-organizing events with the limited timescale, adhering to strict safety guidelines to protect their guests and attendees, and discover solutions that potentially curb the spread of the virus. The second half of 2020, however, looks positive. Artificial Intelligence .

Advertising 130

Advertising Technology 2021 2020 130

Do Good Events

MARCH 25, 2021

Wikipedia defines a hybrid event as a tradeshow, conference, unconference, seminar, workshop or other meeting that combines a “live” in-person event with a “virtual” online component. This is because entails contracting vendors for your in-person and virtual attendees. What are Hybrid Events?! Why Hybrid?

Contracts 52

Contracts 2021 Events 2020 52

PCMA Convene

JULY 8, 2020

In March, like many other event organizers, Bonnie Stetz, director of conference content design for the National Association of Realtors (NAR), found herself in the position of having to convert a live event to virtual in a very short period of time — five-and-a-half weeks, to be exact. Speaker Contracts. Choosing the Right Platform.

Speakers 97

Speakers Contracts Events Meetings 97

Event Leadership Institute

OCTOBER 8, 2020

Each year the association hosts an annual conference for members featuring three full days of in-person networking and education. The Hyatt Regency Coconut Point in Bonita Springs had hosted FFEA’s conference for the past several years, and Suzanne also had future space contracted with them. Results + ROI.

Trade Shows 105

Trade Shows Speakers Contracts 2020 105

SmartMeetings

OCTOBER 25, 2021

From firm advice to build flexibility into contracts, particularly when it comes to attrition clauses, to tips for elevating boxed lunches and overcommunicating, these experienced craftspeople were eager to share their instruction manuals. Creative Catering. We got lucky,” said Graziano. Her solution? “We

Food and Beverage 111

Food and Beverage Contracts Hotels Meetings 111

SmartMeetings

JULY 1, 2022

Some work has been done at gaming conferences and a few sports arena, but there is a lot of room to improve. This benefits the event organizer, too, because every person brings fresh points of view to a conference and being kind benefits everyone. We are in breach of our contract if we don’t follow through with that commitment.

2022 52

2022 Contracts Sports Entertainment 52

Conference Care

JUNE 4, 2020

Here are three real life case studies for Conference Care clients where we’ve been able to match their needs with the right solution – after all, every event is different whether in-person or virtual ! We worked closely with our technology partner to bring the digital event to life and flow just like a live conference.

Negotiating 52

Negotiating Conference 2021 2020 52

SmartMeetings

JULY 31, 2020

Users can also design the layout and make changes in real-time during the video conference with clients. Health guidelines suggest the risk of contracting the virus outdoors (while still employing physical distancing) is much lower. Proper ventilation is essential.

Retail 98

Retail Contracts Meetings Venues 98

SmartMeetings

JUNE 30, 2020

Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process. The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

GEVME

JUNE 4, 2019

For example, if you are organising a conference for technicians focused on solving environmental problems, the goal of your event is to inspire visitors to innovate in the field of environmental conservation. It’s quite common to think of a sponsorship package as a contract established between an event organiser and a sponsor.

Sponsorships 136

Sponsorships Trade Shows Events Advertising 136

Bizzabo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Other team members can actively monitor the attendees to make sure everyone is following the event safety guidelines.

Insurance 68

Insurance Venues Contracts Events 68

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. These guidelines will actually make your event planning process easier and more creative. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. They give you parameters.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

SmartMeetings

AUGUST 26, 2020

Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process. The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. For highlights, read on.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

SmartMeetings

APRIL 16, 2020

In Class 2 and 3 cases, where the chances of contracting the virus are much higher, Bickerton recommends a professional experienced in bioremediation and the elimination of biohazards, such as bloodborne and coronavirus-specific pathogens. See also : How to Protect Your Attendees from Coronavirus.

Venues 134

Venues Food and Beverage Contracts Consulting 134

Event Marketer

JANUARY 29, 2024

More Inclusive Strategies: How a New Era of Beauty Events is Being Defined by Fans, Not Brands Inside the Formula 1 Heineken Silver Las Vegas Grand Prix: Opportunities, Challenges and Brand Buzz The guidelines encourage community-building and diversity of speakers and content. We also have an internal program called the inclusivity champion.

Event Design 100

Event Design 2009 Events Speakers 100

All Seated

JULY 13, 2020

I’d love to talk about how can we not be shamed when producing live/hybrid events again as that’s what I’m finding right now with cities reopening & the fear of contracting the virus is still very real. Live gala shows, incentive trips, sales conferences, product launches, etc. still have to happen.

Events 44

Events Venues Tech Contracts 44

Eventsforce

MARCH 11, 2020

All that they need is an internet web link to the conference (event). Hotel chains, conference centres and other suppliers could all take decisions that are beyond your control but which mean that you cannot hold your live event if you want to. It would be useful to check what contracts and insurance policies you have in place.

Insurance 126

Insurance Hotels Events Travel 126

Bizzabo

MARCH 4, 2020

Should screening reveal an elevated risk for an attendee, the person will be isolated immediately to prevent exposure to conference participants. The RSA Conference—a gathering of thousands of cybersecurity professionals that wrapped up at the end of February—kept a running list of updates leading up to and after the event.

Conference 142

Conference 2020 Speakers Social Media 142

SmartMeetings

JUNE 30, 2017

At their 2005 conference at the Hyatt Regency in San Francisco, she contacted the local CVB ahead of time to see if any other groups would be having events at the same time. These guidelines contain a mathematical equation to determine the distance spectators need to be from the point of discharge. Inclement Weather.

Insurance 73

Insurance 2003 2005 2008 73

PCMA Convene

APRIL 2, 2017

At the Phoenix Convention Center, whose caterer is Aventura, alcohol is also limited to two-ounce pours, and food items to one-inch-square portions, “not large enough to satisfy thirst or hunger,” according to the center’s guidelines. Every flat surface was covered with those cups,” Herlitz said. “For HOW TO LIMIT LITTER.

2009 49

2009 Food and Beverage Trade Shows Venues 49

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Financial and insurance meetings in the U.S.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Endless Events

MARCH 4, 2020

Venue Guidelines. Starting at the top, when it comes to your event and making sure everything’s rocking and rolling and good to go is that you want to make sure you ask your venue for any venue guidelines as well. Some of these things that we talk about in this checklist, later on, are part of that AV guidelines.

Venues 128

Venues Contracts Conference Insurance 128

EventPlanning

JULY 30, 2015

This articles outlines guidelines when writing an even planning proposal. If the event is extremely large with multiple functions such as wedding, conferment, dinner party, it is appropriate to have headings for each function then indicate what you can offer in each function. Initial Meeting.

Event Planning 72

Event Planning Consulting Events Entertainment 72

Eventmobi

JULY 13, 2023

Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. Event speakers for conferences Keynote speakers. Conferences shouldn’t be all work and no play! High-profile corporate events or large conferences may cost more than smaller workshops or seminars.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SmartMeetings

OCTOBER 1, 2020

The International Monetary Fund is predicting a global economic contraction of 4.9 Additionally, employee management contracts should be treated the same as direct payroll expenses under the program. Six months into the industry’s induced coma, it has lost an estimated 80 percent of projected revenue. Nearly half the 16.9

Meetings 143

Meetings Airlines Travel Hospitality 143