Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. A fundamental piece when learning how to plan an event, your budget determines which venue you’ll use, the kind of food served at your event, and the entertainment you’ll hire. Why food is the most important part of your event.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

SmartMeetings

AUGUST 26, 2020

Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process. The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

SmartMeetings

APRIL 16, 2020

In Class 2 and 3 cases, where the chances of contracting the virus are much higher, Bickerton recommends a professional experienced in bioremediation and the elimination of biohazards, such as bloodborne and coronavirus-specific pathogens. What is their approach to food and beverage accommodations?

Venues 132

Venues Food and Beverage Contracts Consulting 132

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As To support social distancing guidelines, brands—exhibitors, especially—expect queue lines to be a thing of the past. SCHEDULING.

Tech 124

Tech Food and Beverage Retail Technology 124

Milestone Events Group

OCTOBER 21, 2021

There are a lot of moving parts that go into your perfect day- dress, colors, food, cake, guest list, etc. Be sure to ask about food and beverage minimums (such as cash bar or open bar), site fees, and other components of your package you will get billed for. Local guidelines. Availability. Is there a lot? Street parking?

Venues 98

Venues Food and Beverage Insurance Travel 98

Endless Events

MAY 18, 2021

. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. They were looking for new setups and new food and beverage guidelines.”

Food and Beverage 79

Food and Beverage 2020 Events Hotels 79

SmartMeetings

APRIL 3, 2020

do have a unique set of regulatory guidelines beyond those impacting other sectors,” says Sherri K. Saving money starts with contract negotiations and asking for the right concessions; the larger your piece of business, the more concessions you can negotiate,” Lindenberg says. Financial and insurance meetings in the U.S.

Financial 80

Financial Insurance Meetings Food and Beverage 80

All Seated

OCTOBER 9, 2020

If physical distancing , safety guidelines, and revised contracts weren’t enough, there’s the added stress of pulling off the vision of your client’s dream venue without accentuating the empty space. And you can use these different areas for different functions like lounging, dancing, entertainment and food and beverage.”.

Venues 65

Venues Food and Beverage Entertainment Contracts 65

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. These guidelines will actually make your event planning process easier and more creative. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. They give you parameters.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

PCMA Convene

APRIL 2, 2017

From the threat of tipsy attendees, to wrappers and discarded plates cluttering booths, serving food and drink samples on the exhibition floor can be tricky business. Since then, Herlitz has encountered directives that differ from venue to venue — but has also laid down his own rules in response to misadventures with food on the show floor.

2009 49

2009 Food and Beverage Trade Shows Venues 49

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Develop branding and identity guidelines.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Plan Your Meetings

JULY 18, 2016

A mandatory and automatic amount added to food and beverage charges, usually used to defray the cost of labor and service equipment. This mandatory charge of 15-22% is added to food and beverage bills. The intention should be for the individuals who worked with your group to receive tips based on the following guidelines.

Food and Beverage 28

Food and Beverage 2011 Hotels 2014 28

Social Tables

NOVEMBER 16, 2023

They communicate what is included in a particular party experience, such as venue rental, food, alcohol, and event service. Planners can expect party packages to vary in size and pricing based on the number of attendees, courses, and the requested food service style. For large parties, however, a la carte costs rack up quickly.

Food and Beverage 78

Food and Beverage Social Media Venues Advertising 78

Social Tables

JANUARY 26, 2023

Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees. Discuss setup needs, AV requirements, privacy needs, ADA compliance, and other pertinent details before signing a contract or placing a deposit. Will travel be required during office hours?

Transportation 78

Transportation Food and Beverage Travel Speakers 78

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Social Tables

JANUARY 26, 2023

Allocate portions of your ultimate budget to cover different expenses: event venue, accommodations, food, transportation, and other event fees. Discuss setup needs, AV requirements, privacy needs, ADA compliance, and other pertinent details before signing a contract or placing a deposit. Will travel be required during office hours?

Transportation 60

Transportation Food and Beverage Travel Speakers 60

Stova

MARCH 16, 2023

Tracking Your Spend: Organizers can draw more attention to their event by offering attendees “perks” , such as t-shirts, branded merchandise, or free food & beverages vouchers, redeemable through a mobile app. While there are general guidelines across the country, there are also local and state safety regulations to consider.

Event Technology 40

Event Technology Technology 2023 Events 40

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Planning Pod

MAY 7, 2020

And speaking of uncertainty, these restaurants, venues, offices and stores will also have to navigate the irresponsibly vague guidelines of the Opening Up America Again initiative and the responsibly more stringent regulations of state and local governments that will limit capacity (and hence revenues). This is how that looks.

Food and Beverage 206

Food and Beverage Government Venues Retail 206

SmartMeetings

JULY 4, 2020

There will be changes in protocol for every aspect of the hotel, ranging from guest check-in , public spaces, food and beverage outlets to all parts of meetings and events, as hypercleanliness, hygiene and social distancing become our new normal. We can do the simple things and have guidelines for cleaning between rides.

Food and Beverage 121

Food and Beverage Hotels Travel Contracts 121