Event Leadership Institute

OCTOBER 29, 2020

To gain detailed insights and a clear thought process to determine the questions to ask and answer for your unique circumstances, organization, attendees, local environment, and current guidelines/regulations, sign up for the next Pandemic Meeting & Event Design professional development course. What is our approach towards risk transfer?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. But CDC guidelines changed to require the same rules for the vaxxed and unvaxxed. You’ve been here before. You think you’re ready for anything, and you look forward to a well-deserved rest when it’s over.

Meetings 98

Meetings Contracts Medical Meetings Travel 98

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. Adding motivational speakers, cooking classes and experiences will create more excitement and engagement.

Travel 119

Travel Contracts Hotels Transportation 119

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Event Leadership Institute

OCTOBER 8, 2020

The Hyatt Regency Coconut Point in Bonita Springs had hosted FFEA’s conference for the past several years, and Suzanne also had future space contracted with them. The team was incredibly flexible – they were open to renegotiating the entire contract and working with us even if attendance was drastically reduced.”. Speaker Prep.

Trade Shows 105

Trade Shows Speakers Contracts 2020 105

Smart Meetings

NOVEMBER 9, 2021

Destinations International Large Market Roundtable outlined initiatives to establish Destination Booking Agreement Guidelines to create certainty for all parties. Once a legally binding contract is in place, it sets the stage for easier conversations,” said Dustin Arnhem, senior vice president of sales with Visit Baltimore.

2021 119

2021 Meetings Hotels Tourism 119

SmartMeetings

OCTOBER 25, 2021

Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight. A virtual magician, featured guest speakers, background music and an applause track added to the engagement. Creative Catering. We got lucky,” said Graziano.

Food and Beverage 111

Food and Beverage Contracts Hotels Meetings 111

Event Planning BluePrint

OCTOBER 5, 2016

Before signing the venue contract, go and see the venue in person and meet the venue manager. Determine your event entertainment and/or speakers. Using your event objective as a guideline, decide your success criteria and how to improve your next event. Ready to plan an event but need a guideline to help?

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Do Good Events

MARCH 25, 2021

A hybrid event is a great response to loosening guidelines so that your event can have the allowed number of guests in-person while not leaving anyone else out. This is because entails contracting vendors for your in-person and virtual attendees. The in-person audience allows for the speakers to perform easier and create interaction.

Contracts 52

Contracts 2021 Events 2020 52

PCMA Convene

DECEMBER 22, 2017

There are guidelines out there, but bizarrely, our industry is just becoming aware of them. The Registry of Interpreters for the Deaf has specific things in its contract, such as bringing in certified interpreters to explain to all hotel staff how to communicate with someone who’s deaf or hard of hearing. I can’t answer that.

Contracts 77

Contracts Social Media Hotels 2017 77

TicketBud

JANUARY 23, 2023

Optimize your online presence To help develop recognition across platforms, adhere to your organization’s brand guidelines and consistent messaging throughout event promotion. Consider posing questions through posts and polls that ask audiences about speakers and sessions they’d like to see.

Social Media 78

Social Media Marketing Advertising Events 78

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. These guidelines will actually make your event planning process easier and more creative. They’re events that can’t be moved.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

All Seated

OCTOBER 9, 2020

If physical distancing , safety guidelines, and revised contracts weren’t enough, there’s the added stress of pulling off the vision of your client’s dream venue without accentuating the empty space. Ely is a sought-after speaker, adjunct professor in the field of public relations, and a self-professed royal wedding enthusiast.

Venues 65

Venues Food and Beverage Entertainment Contracts 65

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating Conference 2021 2020 52

Event Leadership Institute

AUGUST 13, 2020

“But as professionals, we have to carefully evaluate if the desire to do so is the right strategic and financial decision for our organizations and our clients – and just as important – fulfills our collective societal contract to take care of people when we gather live.”. Audience mentalities have shifted.

2020 52

2020 Trade Shows Event Design Contracts 52

The Modern Event

NOVEMBER 4, 2015

While there are many factors that go into an event’s success, these metrics can serve as guidelines for the standards and practices every event professional should consider. Budget – Contract mistakes, unplanned additions and skipped negotiations add up to a lot of wasted resources.

Meetings 40

Meetings Social Media Negotiating Contracts 40

Endless Events

MAY 18, 2021

. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. They were looking for new setups and new food and beverage guidelines.” ” Hybrid Event Tips: Where To Start?

Food and Beverage 79

Food and Beverage 2020 Events Hotels 79

Event Marketer

JANUARY 29, 2024

More Inclusive Strategies: How a New Era of Beauty Events is Being Defined by Fans, Not Brands Inside the Formula 1 Heineken Silver Las Vegas Grand Prix: Opportunities, Challenges and Brand Buzz The guidelines encourage community-building and diversity of speakers and content.

Event Design 100

Event Design 2009 Events Speakers 100

Eventsforce

MARCH 11, 2020

Within the term audience, think not only of delegates, but also of VIPs, speakers, exhibitors, sponsors, contractors and other stakeholders that come into contact at the event. Senior leadership members or keynote speakers may be reluctant or unable to come. CDC Issues Coronavirus Guidelines for Large Events.

Insurance 126

Insurance Hotels Events Travel 126

SmartMeetings

APRIL 3, 2020

do have a unique set of regulatory guidelines beyond those impacting other sectors,” says Sherri K. Saving money starts with contract negotiations and asking for the right concessions; the larger your piece of business, the more concessions you can negotiate,” Lindenberg says. Financial and insurance meetings in the U.S.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Develop branding and identity guidelines.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

EventMB

JUNE 2, 2022

After all, it may feel second nature to juggle multiple Excel files and chase down speakers, sponsors, and staff with email after email. Streamline Input From Speakers, Sponsors, and Exhibitor. Your speakers have a crucial role to play, too. That’s just part of the job, isn’t it? It doesn’t have to be.

Event Tech 157

Event Tech Tech Speakers Technology 157

SpotMe Blog

SEPTEMBER 1, 2022

Speakers can break up a larger audience into breakout rooms and then call everyone back together at the end of the session. It may include the event agenda and information about the speakers and sponsors, for example. A force majeure clause is a clause included in most venue contracts. Breakout rooms. Event planning terms: C.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Bizzabo

MARCH 4, 2020

These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus. Hopefully your contracts stipulate terms for last-minute changes like this.

Conference 142

Conference 2020 Speakers Social Media 142

Stova

MARCH 16, 2023

Here are just a few ways to incorporate a mobile app at your next event: Event Information Hub First and foremost, a mobile app is where you can house all of the important information about your event, from the complete program and speaker bios to your venue floor plan and exhibitor directory.

Event Technology 40

Event Technology Technology 2023 Events 40

Social Tables

JANUARY 26, 2023

Potential scheduling conflicts with speakers or performers. Discuss setup needs, AV requirements, privacy needs, ADA compliance, and other pertinent details before signing a contract or placing a deposit. Invite a speaker or speakers who embody the overall theme of the retreat. ADA requirements and accessibility needs.

Transportation 78

Transportation Food and Beverage Travel Speakers 78

Social Tables

JANUARY 26, 2023

Potential scheduling conflicts with speakers or performers. Discuss setup needs, AV requirements, privacy needs, ADA compliance, and other pertinent details before signing a contract or placing a deposit. Invite a speaker or speakers who embody the overall theme of the retreat. ADA requirements and accessibility needs.

Transportation 60

Transportation Food and Beverage Travel Speakers 60

Social Tables

NOVEMBER 16, 2023

Microphones, speakers, and other audio-visual equipment may also be available. Develop special event booking procedures, guidelines, and standard operating procedures (SOPs) for event service. Include taxes and gratuity so there are no hidden costs or surprise expenses, and detail the pricing structure in your event planning contract.

Food and Beverage 78

Food and Beverage Social Media Venues Advertising 78

Meeting Tomorrow

JULY 5, 2018

Although every location is different, here are some basic guidelines to keep in mind: Location. Not all properties in a union-heavy city may have union labor rules so it’s important to get that information in the contracting phase. That includes the venue contracting phase! Know your options within a city.

Venues 41

Venues Contracts Consulting Event Planning 41

Meeting Tomorrow

JULY 5, 2018

Although every location is different, here are some basic guidelines to keep in mind: Location. Not all properties in a union-heavy city may have union labor rules so it’s important to get that information in the contracting phase. That includes the venue contracting phase! Know your options within a city.

Venues 40

Venues Contracts Consulting Event Planning 40

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Eventmobi

JULY 3, 2019

Similar responses were given when planners were asked how they make sure the event program, speaker lists and session details are consistent across their websites, printed schedules, digital signage, and event mobile apps. speakers, attendees, expenses, etc.). Typical Speaker Data Spreadsheet. Name Files Sensibly. Event App ?

Management 150

Management Event Apps Speakers Events 150

Bizzabo

APRIL 18, 2018

Q: How do you choose speakers from your company? They have strict guidelines in terms of the presentations they are submitting, they have to present to us. One part of the report records how many of our customers who attended are renewing their contracts next year. Or Amy’s tips on creating a more diverse speaker panel?

Conference 48

Conference 2006 Sponsorships Speakers 48

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Capterra Event Management

JULY 19, 2017

Your business plan will help keep you on track with clearly defined goals and guidelines for your event planning firm. The big question you need to determine for your business plan is how many services you will provide in-house and how many you will have to contract out for from other vendors.

Event Planning 63

Event Planning Social Media 2006 Advertising 63

SmartMeetings

JULY 4, 2020

Contracting : At this time, we are evaluating all aspects of the meetings and events space–including the contracting phase. If guests express concerns that they may have contracted COVID-19, our hotel management will advise them to reach out immediately for professional medical assistance. The front seat is a no-go.

Food and Beverage 121

Food and Beverage Hotels Travel Contracts 121