Prestige Events Magazine

JULY 21, 2021

We see conference and event planners are looking to our venue find team to advise them on the guidelines around hosting events, seeking more flexible terms, assistance with negotiation and an understanding on how they instil confidence in their delegate participation to return to the meeting room.

Venues 52

Venues Government Negotiating Hospitality 52

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. Wherever you stay, Breust suggests taking a long, hard look at the contract before signing. “We

Travel 119

Travel Contracts Hotels Transportation 119

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” Too many planners don’t adhere to a venue’s guidelines. Do Your Homework. It’s that simple.”.

Contracts 83

Contracts Insurance Hotels Fashion 83

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating Conference 2021 2020 52

Unique Venues

MAY 19, 2021

“The great part is those services are included in the license fee of our venues, which is really huge,” Benaderet notes, estimating costs upwards of $20,000-30,000/day for the same services if they were to be contracted with an outside third-party vendor. Image: Royal Oak Music Theatre | Royal Oak, MI.

Venues 69

Venues 2015 Contracts Corporate Meetings 69

The Modern Event

NOVEMBER 4, 2015

While there are many factors that go into an event’s success, these metrics can serve as guidelines for the standards and practices every event professional should consider. Budget – Contract mistakes, unplanned additions and skipped negotiations add up to a lot of wasted resources.

Meetings 40

Meetings Social Media Negotiating Contracts 40

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. These guidelines will actually make your event planning process easier and more creative. This way, they know what to do when they arrive at the event.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eved

JULY 3, 2017

Contract Clauses. Make sure to tell your supplier if there are specific contract clauses you will need to include or other non-negotiable concessions and expectations. Using these basic guidelines can help to make the RFP process go much more smoothly for you and your event suppliers.

Contracts 40

Contracts Negotiating Transportation Events 40

SmartMeetings

APRIL 3, 2020

do have a unique set of regulatory guidelines beyond those impacting other sectors,” says Sherri K. Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. Financial and insurance meetings in the U.S. Work with Partners—and Haggle.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Eventmobi

JULY 13, 2023

Get contracts signed. A signed contract helps protect both parties and outlines expectations clearly. This could include event logistics, presentation guidelines, and even tips to make their stay more comfortable. Now it’s time to negotiate! This usually involves signing a contract and paying a deposit.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Endless Events

MARCH 4, 2020

Venue Guidelines. Starting at the top, when it comes to your event and making sure everything’s rocking and rolling and good to go is that you want to make sure you ask your venue for any venue guidelines as well. Some of these things that we talk about in this checklist, later on, are part of that AV guidelines.

Venues 128

Venues Contracts Conference Insurance 128

Event Planning BluePrint

FEBRUARY 8, 2022

You can contain your entire work history since you aren’t confined to the two-page guidelines of the traditional resume. . Classic examples are skills like: time management, people skills, organization, team-player, and strong negotiator. That’s an unnecessary risk when a contract is easy to come by and doesn’t cost a lot.

Event Planning 62

Event Planning Contracts Events Negotiating 62

Smart Meetings

JULY 7, 2021

“The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. A franchisee, he adds, may be more willing to deal with you or make changes to the contract.

Contracts 105

Contracts Negotiating Government Insurance 105

EventSource

MARCH 11, 2021

However, 2 weeks before our wedding date, COVID-19 guidelines in our area changed to restrict all indoor dining. Once we got to the final 60 days, Carly had taken care of all scheduling, contracts, design, and many more things than I can even remember! We couldn’t have done any of this without her!

2020 118

2020 2021 Venues Negotiating 118

MeetingsNet

MAY 18, 2023

What criteria or guidelines does your hotel follow when deciding which organizations are allowed to host events at your premises? of Grimes Law Offices, LLC, says it’s important for planners to protect themselves in the contracting stage. Why did Philadelphia Marriott Downtown choose to host Moms for Liberty’s national convention?

Risk Management 111

Risk Management Hotels Contracts Site Selections 111