ePly

JANUARY 25, 2023

Technology can drastically improve the planning and execution of tradeshows and conferences, but navigating various event management software options can be overwhelming. This blog post will cover what to consider when evaluating different solutions so you can get the most out of your event management technology.

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Event Management Management Speakers Technology 62

Attendease

FEBRUARY 20, 2024

Prioritize strategic planning and execution Once you’ve defined clear objectives, the next step is developing an in-depth event strategy and plan that aligns with organizational goals. This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners).

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Event Farm

OCTOBER 11, 2016

This is a guest post from Sarah Hill, a professional blogger and creative content writer at Group Se7en Events , a leading event management and event planning agency in London. If you work in events, it comes as no surprise that being an event planner has been voted in numerous polls as one of the most stressful jobs.

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Event Management Management Negotiating Events 193

Event Leadership Institute

OCTOBER 24, 2018

When I was teaching a course in risk management and law in an event management diploma program, I was faced with this same challenge. One of the learning outcomes was for students to learn the importance of reading a contract. Cell phone contracts. Cell phone contracts. With cell contracts especially!

Contracts 74

Contracts Risk Management Education Retail 74

Socio Events

AUGUST 4, 2021

Event managers have contended with rapid industry changes over the last couple of years. From fending off a global pandemic to satisfying shifting attendee expectations, event organizers have been actively overcoming complex challenges for quite some time. Set Your Event Budgets and Goals to Stay on Track.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

SevenEvents

SEPTEMBER 4, 2023

corporate events are often complex and require meticulous planning to execute an excellent event. once pitching is complete, the planning timeline consists of several crucial stages from contracting to post-event wrap-up. contracting stage: the journey begins with the initial client consultation and contract signing.

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Event Planning Contracts Consulting Event Management 59

Eventmobi

JANUARY 10, 2024

There’s nothing more efficient than having all event-related information in the palm of your hand. From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. Smoother communication. Make a decision. Implement and onboard.

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2024 Conference Event Apps Speakers 195

Guidebook

MAY 16, 2023

Download the modern event planning guide Benefits of Event Planning Software There are many moving parts to event planning. This includes details most people never consider, such as recruiting speakers for the event and marketing the event. Closely related to vendor management is document management.

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Event Planning Social Media Airlines Contracts 78

EventMB

JULY 13, 2022

What should event planners do to ensure keynote speakers, VIPs, and others make it to their events on time. Skift Take: Delays and canceled flights are wreaking havoc on travel this summer. Paul Cook Read the Complete Story On Skift Meetings.

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Speakers Travel Events Meetings 216

Attendease

APRIL 3, 2019

To a certain degree, you can limit potential problems by visiting potential venues in person before signing your contract to get a complete understanding of their parking situations. However, no event management system can fully eliminate user error. You’ve signed on a high-profile keynote speaker. Or stuck in traffic.

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Speakers Venues Events Social Media 285

Attendease

JANUARY 30, 2024

Captivating and engaging speakers who have mastered the art of executive presence and leadership will likely find more prospects reaching out post-event, opening a variety of potential sales avenues. Even if you’re not speaking, take advantage of the opportunities you have to attend sessions and ask questions.

Trade Shows 195

Trade Shows Events Contracts Corporate Events 195

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. It can be a stressful task, on top of everything else you're planning for your event. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Plan the logistics.

Speakers 40

Speakers Contracts Negotiating Education 40

Endless Events

MAY 13, 2022

The events industry is exciting, ever-changing, and sociable. Being an event planner, event manager, or event marketer is a difficult job that demands a lot of energy and knowledge, but many of us are drawn to it because it is – above all else – rewarding. Pursue A Degree In Relevant Fields.

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Event Planning Government Event Management 2014 133

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack!

Speakers 195

Speakers Advertising Contracts Negotiating 195

Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Now here’s the good news: the spend you invest in tech will be evident to the potentially very large audience you’re able to reach around the globe with a hybrid event.

Contracts 102

Contracts Hotels Tech 2021 102

Eventtia

OCTOBER 20, 2023

Event Management Software Subscription Model: Event management solutions have different pricing models. Some software platforms charge monthly or annually, while others might have a per-event or per-license fee. Review Contractual Obligations When engaging with vendors or venues, contracts are standard.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventmobi

JULY 27, 2022

We also created bonus content and scheduled live events exclusively for community members. Many conference speakers returned to lead case study sessions. Alfonso Jimenez, Meetings & Events Manager; Trade Association. Event Type. Event Goals. Event Type. Event Goals. Event Type.

Education 195

Education Sponsorships Conference Contracts 195

MeetingsNet

NOVEMBER 8, 2022

Consider your needs before purchasing an event-management software platform. The major platforms offer everything from marketing and event apps to registration and attendee metrics. Don’t just send a list of equipment you think you’ll need based on what you used for a similar event. Talk it out with your AV vendor. .

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Day of event.

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Event Planning Speakers Entertainment Contracts 136

Smart Meetings

NOVEMBER 15, 2022

“We are basically project managers, but unlike technology projects, you can’t move the deadline and unlike before 2020, you can’t let contracts sit.”. Meetings consultant Jeff Calmus, a former vice president of global event management for MetLife, agreed about the importance of managing up. Choices, Choices.

Financial 98

Financial Insurance Contracts Medical Meetings 98

PCMA Convene

JANUARY 5, 2019

Then, research entertainers and guest speakers to check their availability and once you’ve selected speakers, book them as soon as possible. Make sure you have the signed, returned contracts to ensure they are secured. Jen Anderson is the founder of SORTED OUT, a Singapore-based event management consultancy.

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Event Planning Contracts Consulting Banking 86

TicketBud

OCTOBER 26, 2023

This holds true for event management, which when done sustainably can help the environment, as well as improve an organization’s reputation, cost efficiency and long-term success. According to a study published in Nature Communications, the global events industry accounts for more than 10% of global CO2 emissions annually.

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Sustainability Transportation Travel Education 118

TicketBud

DECEMBER 5, 2023

These are events that your audiences might come to expect every year, raise the most money for your organization, or foster an important partnership with an outside organization. To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors.

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Marketing Negotiating Entertainment Sponsorships 110

Eventtia

OCTOBER 9, 2023

One of the primary challenges in event planning is managing the numerous details and ensuring you have backup plans for almost every aspect. What should you do when your key speaker suddenly cancels five days before the event? For online events, choose a robust virtual event management platform.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Event Leadership Institute

JULY 30, 2020

Select the event date(s) and time(s). ? logo, tagline, event description, benefits, etc.). ? Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? Launch promotional plan, including virtual event website and/or landing page with registration/ticket sales. Create branded materials (i.e.,

Event Planning 122

Event Planning Social Media Speakers Sponsorships 122

SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

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Healthcare Contracts Technology Event Technology 130

Eventtia

JUNE 2, 2023

Even for smaller events, aim for at least one month in advance to plan the event. An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on.

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Sponsorships Insurance Social Media Food and Beverage 91

Eventinterface

AUGUST 29, 2019

Guest safety, as worked through in conjunction with the event. Spread of information, especially regarding event details for guests and protocol for staff. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 113

Risk Management Event Planning Management 2015 113

Event Leadership Institute

DECEMBER 3, 2020

Speaker Prep. Every speaker had a rehearsal/dry run (some speakers more than one) to test the platform, microphones, and audio set-up. Each speaker joined 30 minutes before the start of their session to re-confirm audio/video connections. And of course, Shannon said speaker prep and testing is essential. “It

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Insurance Speakers Contracts Conference 105

Eventtia

APRIL 18, 2022

The golden rule of event planning is that the earlier you can start planning and working on your event, the better. You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Talent/speaker fees.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Eventsforce

FEBRUARY 10, 2022

However, when Omicron emerged and a new spike in hospitalisations was predicted, our worry was if our audience was going to be able to get away from their posts to attend; were we going to be able to field speakers or an educational faculty for them to address? Shelley Fitzgerald, Event Operations Specialist, Simpleview. “In

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2022 Event Planning Education Speakers 98

Eventinterface

AUGUST 29, 2019

Guest safety, as worked through in conjunction with the event. Spread of information, especially regarding event details for guests and protocol for staff. Speaker and performer training, if required. Public relations outreach, as such outreach may be stipulated in speaker and partner contracts.

Risk Management 100

Risk Management Event Planning Management 2015 100

Event Geek

APRIL 19, 2018

How to combine registration and project management to get the best results. Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. And you thought the Reg Pub feature list was long!

Management 84

Management Contracts Event Tech Hotels 84

Planning Pod

JULY 7, 2022

Event and venue management software. There are a lot of options out there for event and venue management platforms , and their power isn’t exclusive to the planning stage of event management. The right system can streamline execution and post-event evaluation processes, too. Client portals.

Event Tech 103

Event Tech Tech Social Media Technology 103

Event Leadership Institute

JUNE 8, 2022

It’s a good idea to designate a team member to take point as the contact for further accessibility questions, as well as make sure team members are aware and available on the day of the event for troubleshooting any issues with the accommodations. Before signing a contract, ask your vendor about their commitment to accessibility.

Contracts 97

Contracts Speakers Events Technology 97

TicketBud

DECEMBER 13, 2023

Imagine purchasing tickets to a highly-anticipated event promising exclusive talks with podcast celebrities and a panel with the actors from Supernatural and Harry Potter. Consider How to Cut Costs Beyond using competitive knowledge and relationships to negotiate with vendors, event organizers should consider other ways to reduce spending.

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Negotiating Financial Food and Beverage Sponsorships 113

ePly

MARCH 26, 2024

The relative complexity of these plans is reflected in the many different definitions of event planning as a practice. After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process.

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Event Planning Negotiating Events Event Planning Tools 62