MeetingsNet

APRIL 15, 2024

During the 12-hour educational marathon hosted by Meeting Professionals International on April 11—Global Meetings Industry Day—one session presenter touched on a delicate issue that surely had all the business-event planners in attendance nodding along: Yes, change is essential and inevitable.

Food and Beverage 114

Food and Beverage Contracts Transportation Venues 114

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? a consulting agency dedicated to reviewing and negotiating balanced event contracts. Register for webinar. Register for webinar.

Contracts 41

Contracts Venues Negotiating Consulting 41

PCMA Convene

APRIL 25, 2024

I hope professional organizations bear this in mind when they choose conference venues.” Like many associations, SMFM signs contracts with its host destinations years in advance. That clause allowed SMFM to exit a contract up to two years prior to the meeting date if the state passed a law banning abortion pre-viability.

Meetings 90

Meetings 2024 Contracts Healthcare 90

Event Industry News

OCTOBER 18, 2021

Known globally for our inspirational Shows and five spectacular Gardens, our work extends to leading ground-breaking climate research, running community outreach programmes, and setting the standards in horticultural education. As the deputy Venue Manager, you would take the lead from contract signing for the planning and event delivery.

Management 90

Management Venues Retail Contracts 90

Velvet Chainsaw

MARCH 12, 2020

Many organizations are banning business travel altogether, with large companies mandating that employees work virtually and educational institutions closing campuses to students and staff. Event organizers are in regular communication with their members, exhibitors, boards, internal leaders, venues and all event-related vendors.

Government 447

Government Social Media Contracts Travel 447

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). What kind of experience do you want for your guests/attendees?

Venues 103

Venues Hospitality Contracts Events 103

Smart Meetings

DECEMBER 15, 2023

From finances to DEI and team building, 2023 was a year for support and education All of us at Smart Meetings and all of our contributors want to see each other thrive, which is why we frequently post strategy stories as a resource for all of us to learn from each other.

2023 104

2023 Financial Contracts Education 104

MeetingsNet

MARCH 1, 2024

Some planners try to do things on their own, but we have the relationships with venues and vendors so that we can get answers more quickly. And if I am not very familiar with a certain venue or vendor, someone else on our team will be. So I was charged with reaching out to the hotels and getting them to submit room-block bids.

2027 98

2027 Hotels Contracts 2024 98

Event Farm

FEBRUARY 23, 2022

Select your Safe Space (Location and Venue). For those planning a live event while a pandemic is still in full force, having a “safe space” can mean something totally different, but in this instance we should talk about how you go about choosing the safest place—by both location and venue—to host your guests. Lock down Your Contracts.

2022 246

2022 Contracts Venues Events 246

Event Industry News

OCTOBER 15, 2020

The Venues of Excellence (VoE) consortium members share the love of great coffee and like everything they stand for want to ensure their coffee offers the best quality and choice, so to welcome Paddy & Scott’s into the Preferred Partner Programme was a natural partnering choice.

Venues 85

Venues Negotiating Sponsorships Contracts 85

Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

Smart Meetings

OCTOBER 5, 2022

With so much young talent entering our industry, we wanted to create an easy and free way for our clients to train new team members and to provide continuing education for more experienced planners,” said GDP President and CEO Catherine Chaulet in a press release. The course’s second part will be held Oct. 25 at 11 a.m.

Education 116

Education Contracts Sustainability Risk Management 116

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Here are some questions that Grimes says planners should ask when contracting with cruise lines: • What is included and what’s extra? Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Farm

APRIL 24, 2017

If you want to appeal to your attendees, you'll need to find a way to incorporate a little bit of the South Beach vibe into your event—and the best way to do that will be with your venue. Finding a venue that meets your needs in terms of budget, location, and timeline—not to mention atmosphere and ambience—is not easy.

Venues 109

Venues B2B Contracts Events 109

Conferences that Work

MAY 14, 2018

Mythodology: We can contract a venue for our meeting before we design it. Designing your meeting and then choosing a venue that can showcase your design will improve your meeting experience (and can save you big bucks!) This is the meeting industry’s biggest dirty secret. Sources for additional information. It is one.

Conference 205

Conference 2011 2014 Contracts 205

Smart Meetings

MARCH 14, 2023

Read More: Cvent’s Event Tech Roadmap According to filings, at the end of last year, Cvent had approximately 22,000 customers globally in the corporate, non-profit, higher education and hospitality sectors as of December 31, 2022.

Negotiating 98

Negotiating 2022 2021 Contracts 98

Attendease

FEBRUARY 20, 2024

Educational? Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

DECEMBER 2, 2021

Having a conversation with your venue about indoor air quality is a must. A meeting professional’s expertise can go in any number of directions: marketing, adult education, event design, site selection, contracting, event technology … It’s a dynamic role. Here are some resources to help you understand the basics.

Site Selections 105

Site Selections Contracts Hotels 2020 105

Event Farm

MARCH 24, 2021

You have ensured your venue is “safe” with appropriate ventilation and distancing built-in to your site plan. The role of a PCA includes: ensuring the venue follows appropriate regulations, procure and distribute safety supplies, engage and educate staff, monitor local risk, and coordinate risk mitigation on-site.

Insurance 245

Insurance Contracts Technology 2021 245

Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. The talent buyers, general managers and sales team all work together to make mutually beneficial decisions for the venues and the clients.

Venues 69

Venues 2015 Contracts Corporate Meetings 69

TicketBud

OCTOBER 26, 2023

When working toward a more sustainable event, it’s important to educate attendees on the impact and provide recommendations on how to work around it. Find an Eco-Friendly Venue Venues make up a large part of the event budget. For local events, select a centrally located venue that is accessible by public transport.

Sustainability 118

Sustainability Transportation Travel Education 118

Smart Meetings

FEBRUARY 8, 2024

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Event Planning BluePrint

MARCH 25, 2024

Conferences: These events are knowledge-driven, designed to educate and inspire attendees. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Is it to celebrate, educate, promote, or something else entirely?

Event Planning 62

Event Planning Financial Negotiating Education 62

Smart Meetings

DECEMBER 11, 2023

One great place to start is with these incredible sustainable venues , sure to make your Montréal event shine. Partner with ecologically sensitive venues. Many event venues have attained modern environmental standards. Look for venues with stringent commitments to sustainability.

Sustainability 59

Sustainability Tourism Airlines Contracts 59

The Planner's Lounge

APRIL 17, 2024

Educating Yourself About the Industry: Before launching your business, it’s crucial to have a thorough understanding of the wedding industry. Understanding Your Market: The importance of familiarizing yourself with the local market, connecting with vendors, venues, and building relationships within the industry was discussed.

Financial 52

Financial Insurance Contracts Marketing 52

SmartMeetings

APRIL 13, 2021

I recently completed the Pandemic Compliance Advisor for Meetings Professionals training course produced by Health Education Services. Talk with your venue and supplier partners to ensure they are aligned with your position on event guidelines and that they, too, are prepared to mitigate risks. Finances and Contracting.

Contracts 128

Contracts Travel Trade Shows Sponsorships 128

Smart Meetings

SEPTEMBER 1, 2022

For example, Unite Here used union contracts to protect more than 200,000 members from anti-LGBT discrimination before the 2020 Supreme Court ruling that included the LGBT community in the 1964 Civil Rights Act. more on average than their similarly educated and experienced non-union counterparts. For hospitality workers, the U.S.

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

Event Leadership Institute

JULY 28, 2021

Please note: This story and referenced webinar are intended for educational purposes only and do not replace independent professional judgment. If you or your organization require expert assistance, you should contract the services of a professional. Last year, all meetings and events were on hold.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Smart Meetings

JUNE 29, 2022

The fundamentals are the same for both shows, but the venues and attendance are unique,” she said. “We The education will still come in lots of different formats, including keynotes, seminars and campfires. As we look at the education programs and even the locations of the keynotes, we want to give more space for networking,” she said.

2025 98

2025 Education 2021 Sustainability 98

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

Meetings 119

Meetings Contracts Insurance 2025 119

Event Industry News

DECEMBER 1, 2022

Collaborative, innovative and creative thinking will become even more essential as it is critical that venues focus on the overall experience they are able to deliver for clients. There’s still a massive education process needed for venues to understand the value of investing in sustainable alternatives, or the implications of not.

2023 98

2023 Meetings Sustainability 2026 98

Conferences that Work

NOVEMBER 13, 2022

Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. Require suppliers who are presenting to describe in advance how their content will educate session attendees appropriately. To minimize no-shows, put the requirement for a tech check in presenter contracts.

Meetings 156

Meetings Tech Contracts Trade Shows 156

Eventmobi

MAY 18, 2020

Evaluating Events: Square Footage – Number of guests on the dance floor, number of guests at each table, matching up new events: guest count with venue square footage What we need from our vendors – what precautions are they taking? What we need from our venues – what precautions are they taking? Let’s start planning some events!!!!

Entertainment 397

Entertainment Hotels Venues Retail 397

Event Planning BluePrint

OCTOBER 30, 2022

The level of education you pursue will depend on if you plan on starting your own business or if you’re interested in working for an event planning company and need your event certification. Not to mention the fact that you won’t know the tips & tricks, ins and outs, and trade secrets that come along with formal education.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. It could be to educate your attendees on recent trends, to introduce new technologies, or to foster relationships. Some venues come with staff included, so that’s another item checked off! Your venue.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

MeetingsNet

NOVEMBER 8, 2022

And then she learned that some hospital systems won’t let their staff attend a continuing medical education event in person if there is a virtual option. Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

SEPTEMBER 5, 2019

They help educate, promote, get work done and reward or celebrate the workplace. When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill.

Contracts 88

Contracts Negotiating Banking Venues 88