Smart Meetings

JANUARY 4, 2019

Insurance coverage. If the hotel remains firm on the use of its AV vendor, the planner can elect to block fewer rooms or purchase less in hotel food and beverages to compensate for higher costs. Questions to ask when considering AV services include: Qualifications of the hotel’s in-house AV technicians or electricians.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Event Leadership Institute

DECEMBER 10, 2018

Event Insurance. First and foremost, you will need general liability insurance. Most venues require a copy of your insurance certificate and may need a certain dollar figure. Offer these individuals complimentary alcohol-free beverages throughout the event as an incentive and a way of demonstrating gratitude.

Risk Management 61

Risk Management Management Insurance Food and Beverage 61

Planning Pod

MAY 27, 2020

Whether you plan weddings, host business events, take on the logistical challenges of conferences and trade shows or just want to throw a really good party, keep your invite list guessing by hosting your event in an unusual, yet perfectly-designed, space. Bring in food trucks, grills or other fun and funky food options.

Venues 78

Venues Food and Beverage Insurance Sports 78

Event Leadership Institute

AUGUST 5, 2019

Unlike hotels and conference centers who live and die on event and meeting business, alternative venues want the additional revenue your event brings, but their first priority is always their core business, which can often make them seem, well, un-friendly. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

SmartMeetings

JUNE 30, 2020

The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? Here are highlights. Advocating for the Future.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Smart Meetings

JULY 15, 2022

She was most recently JUNO’s account executive, after serving as associate director of conferences for International Association for the Study of Lung Cancer. Martin has also been senior meeting manager for the National Conference of State Legislatures. Robin Flanz. Flanz is now director of sales and marketing at Park Hyatt New York.

Hospitality 52

Hospitality Hotels Food and Beverage Insurance 52

Expo Logic

FEBRUARY 28, 2020

Maintain up-to-date counts of cancellations and be sure to reduce your food and beverage, space rentals and other reservations as needed to save money. Review Your Event Cancellation Insurance. Mark Cooper, CEO of IACC (International Association of Conference Centres) advised in a recent PCMA article to.“wait

Food and Beverage 36

Food and Beverage Insurance Event Apps Trade Shows 36

Connect Your Meetings

MAY 4, 2017

To most, the idea of putting together a set of dates, a venue, a program, a speaker lineup, an education schedule, food and beverage orders, audiovisual packages, marketing materials and more is overwhelming, to say the least. 35 • Marketing and Conference Administrator. 31 • Member Services and Conference Planner.

2017 85

2017 Food and Beverage Education Insurance 85

SmartMeetings

AUGUST 26, 2020

The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Where are planners getting guidance on best practices for food and beverage? For highlights, read on. Advocating for the Future. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Stova

MARCH 17, 2023

A prestigious university in the UK had been using multiple small systems to create a call for papers and to register delegates for their year-round conferences and events. The university decided to consolidate these systems to create a simple user journey for delegates attending the conferences.

2023 40

2023 Negotiating Food and Beverage Financial 40

PCMA Convene

APRIL 2, 2018

The office’s conference space was flooded and unusable. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface. Bizly in action. In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Stova

MARCH 17, 2023

Likewise, venues that offer food and beverage, AV, and production as part of the events package will often agree on discounts on total event spend, taking all elements into account. Signing off on guarantees for food and beverage is plain sailing for some but for others, it’s the rock upon which they perish. Happy days.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Master the Event

APRIL 6, 2022

Event Checklist Tips to Complete the Conference or Event Program. Once the venue has been selected, a planner needs to turn his or her focus towards the food and beverage menu and the decor of the venue. It’s these next steps that many meeting planners find frustrating, yet vital in determining their event’s objectives.

Food and Beverage 40

Food and Beverage Transportation Entertainment Airlines 40

Event Industry News

NOVEMBER 1, 2018

The agency work with a range of sectors from luxury, telecommunications and food and beverage to banking and insurance, automotive and retail. Case Study: Virgin Media Business. Karin Weaver, Head of Internal Communications, VMB. What the future holds.

Telecommunications 69

Telecommunications Food and Beverage Retail Automotive 69

Eventtia

MAY 13, 2022

Virtually all types of events (conference, expo/trade show, concert) can be turned into charity events. Catering: all costs related to food and beverages. For example: Setting up the event and cleaning the area after the event Parking arrangements Registration and check-ins Usher Food and beverage (servers, bartenders, etc.)

Food and Beverage 62

Food and Beverage Sponsorships Social Media Entertainment 62

PCMA Convene

JULY 30, 2019

When it comes to special requests, Strader has pretty much seen it all — and since the National Academies helps write national food policy, Strader “almost always has a healthy food option” for guests, he said. Strader’s catalogue of special food requests probably comes as little surprise to planners. Chef Andy Strader.

2008 77

2008 Meetings 2011 2014 77

Eventtia

NOVEMBER 16, 2022

If it’s a keynote conference, probably a smaller hotel ballroom will be more suitable. Food & beverage/catering. Some may allow you to bring your own food. the speakers/talents, entertainments, food and drink, the product launched during the event, etc.). How do you want your attendees to feel?

Venues 62

Venues Food and Beverage Transportation Events 62

Social Tables

APRIL 22, 2019

Large events like conferences and trade shows require more planning on their part as well, so you can set them up for success by giving them as much information as you can. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Ensure adequate insurance. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Maritz Global Events

NOVEMBER 4, 2019

On the last day of the conference, let them know if they sign up and pay for the next meeting on that day, they will receive a significant discount. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Sell refund protection.

Sponsorships 45

Sponsorships Trade Shows 2006 2012 45

Eventtia

JANUARY 11, 2022

Type of event: Will this be a conference? You can start by estimating the following items: Venue rental, including additional costs like insurance Catering costs Furniture rental Event technology stack ( event registration software , event management platform , virtual event platform, etc. ) Keynote session? Music festival?

2022 62

2022 Event Management Management Food and Beverage 62

PCMA Convene

AUGUST 31, 2016

When it comes to special requests, Strader has pretty much seen it all — and since the National Academies helps write national food policy, Strader “almost always has a healthy food option” for guests, he said. Strader’s catalogue of special food requests probably comes as little surprise to planners. Chef Andy Strader.

2008 74

2008 Meetings 2011 2014 74

Planning Pod

APRIL 12, 2020

Sales (registrations, exhibitors, sponsors, donors) Marketing (web site, social media, email, blogging) Catering / food-and-beverage preparation Talent booking and coordination (keynote speakers, entertainment, etc.) Audio visual and event production Custodial / electrical Security Photography / videography.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Ensure adequate insurance cover is in place for the event.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

JANUARY 12, 2021

Dianne agrees that assessing your target audience’s needs and what venue options are already in the area should be done long before you lay a single brick for your new conference center or event space. A full service kitchen ideally would be my preference because you get the freshest food,” Michael adds. “If Are you charging enough?

Venues 148

Venues Food and Beverage Social Media Marketing 148

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

MeetingsNet

AUGUST 24, 2016

Diane Tighe (pictured, reviewing details with event planners), director of catering and conference services at the Washington Duke Inn & Golf Club, shares what she wants to know from planners and why more is not always better, it’s just…more. read more.

Conference 40

Conference Insurance Financial Meetings 40

Socio Events

NOVEMBER 9, 2022

Is it a one-day conference, or a multi-day convention? Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Supply plenty of food and beverages in the green room for their pleasure. Will you offer early-bird pricing?

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. Online event registration for large conferences and trade shows can get tricky. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40

PCMA Convene

JULY 31, 2017

Nominated by Alison Milgram, CMP, DES, Senior Events Manager, PCMA, which held PCMA Education Conference 2017 at the New York Marriott Marquis — “It was a little after 10:30 p.m.on Conference Services Manager, Westin Cleveland Downtown. Conference & Touring. Eddie Cook. approached to introduce himself. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventtia

FEBRUARY 3, 2022

Cons: Typically more expensive to organize due to the substantial venue rental and related costs (catering, insurance, etc.) Type of event: will this be a conference? You can start by estimating your budget for the following events: Venue rental Catering (F&B) Insurance costs. Keynote session? Music festival?

Food and Beverage 62

Food and Beverage Insurance Venues Technology 62

Eventtia

MAY 11, 2022

If necessary, purchase event insurance (or specific weather insurance) that will protect you in case the event gets canceled or postponed due to weather. The insurance can help you in refunding purchased tickets, among other potential issues. Plan for extreme weather. The type of the event (i.e.,

Social Media 62

Social Media Insurance Event Planning Speakers 62

Bizzabo

MARCH 19, 2020

What began as a simple fort, built to control local Native American tribes, eventually blossomed into a bustling city with strong ties to the insurance, financial, publishing, and, of course, farming industries. World Food Prize Hall of Laureates. World Food Prize Hall of Laureates. Des Moines is also a great event city.

Venues 62

Venues Food and Beverage Entertainment Hotels 62

Endless Events

NOVEMBER 14, 2019

Thuy is a fan of COI or a Certificate of Insurance. “I use it maybe like every week asking for supplier partners to send their COIs additionally insured to us”, she explains. When we’re having these meetings and conferences and we’re saying all these acronyms. FNB – Food And Beverage.

Insurance 66

Insurance Food and Beverage Contracts Events 66

Stova

MARCH 20, 2023

The Ultimate List of Conferences to Attend in 2023 Are you struggling to find which conferences are worth investing your time and money in? We’ve put together a comprehensive list of 200+ top in-person, virtual and hybrid conferences that you should attend in 2023.

2023 52

2023 Conference Healthcare B2B 52