Event Industry News

JULY 14, 2022

in 2022, with Event Marketing & Sponsorship showing the largest increase in spend. . Another draw has been the opportunity to travel to live events. This year our team members have traveled to cities including New York, Chicago, San Francisco, Las Vegas, Austin, Houston, Boston, Orlando, Seattle, San Diego and Aspen.

Event Apps 72

Event Apps Sponsorships Contracts Travel 72

Eventtia

OCTOBER 20, 2023

Moreover, forecasting potential revenue sources, such as ticket sales or sponsorships, requires careful analysis. Travel and Accommodation: If your guest isn’t local, you’ll need to cover their travel and stay, adding to costs. Your event might have revenue streams—like ticket sales, sponsorships, or merchandise.

Financial 117

Financial Negotiating Entertainment Retail 117

Endless Events

JANUARY 27, 2022

We’ve talked about exhibitors at virtual events and virtual event sponsorship ideas. You can move your events towards a community model and your sponsorships and exhibitors towards a year-long sponsorship. One of the greatest things is when you get your sponsors on for an annual contract.”

Sponsorships 133

Sponsorships 2022 Events Contracts 133

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Also, consider travel and accommodation costs. Remember that sponsorship is a two-way deal.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Travel for staff and talents. Travel/accommodation arrangements (for in-person events). If possible, have contracts finalized and signed. Sponsorship. Finalize sponsor contracts and details. Confirming accommodation and travel details. Sponsorship finalization.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 6 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Whether they’re checking IDs for a 21-plus event, patrolling your event space overnight, or keeping your attendees safe during the event, contracting a security company is a must.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

QC Event School

DECEMBER 30, 2022

How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Planner WIre

AUGUST 9, 2017

Meeting and event planners travel. Some travel a little, some travel a lot. Some travel so much that their plants all dry up and the dog left a note on the door that said “yo stranger, I am outta here” Thankfully, my travel schedule is right in between the two extremes. They just have too.

Travel 45

Travel Hotels Conference Speakers 45

ePly

MARCH 26, 2024

Just as world travelers who voyage without a destination in mind will never get where they want to go, coordinators without clear goals for their events are unlikely to deliver desired results. Other particulars to negotiate range from travel and accommodation concerns to presentation materials and technological requirements.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Eventbase

JULY 13, 2022

in 2022, with Event Marketing & Sponsorship showing the largest increase in spend. Another draw has been the opportunity to travel to live events. This year our team members have traveled to cities including New York, Chicago, San Francisco, Las Vegas, Austin, Houston, Boston, Orlando, Seattle, San Diego and Aspen.

Event Apps 52

Event Apps Sponsorships Contracts Travel 52

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. The biggest piece of advice on this topic is to make your presentations to potential sponsors as early as possible. Here are some key steps.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Rethink your sponsorships. Vet your live venue. A hybrid event can also increase your sponsor dollars.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Do Good Events

AUGUST 16, 2021

Create a checklist throughout your planning process that reminds you to do things such as: Change the ticket types on your registration platform Contact your vendors and adjust contracts Cancel unnecessary orders Return purchased product as applicable Activate communication channels. 4 – Plan Your Communications.

Sponsorships 52

Sponsorships Contracts 2021 2020 52

Event Leadership Institute

DECEMBER 3, 2020

The virtual exhibit hall featured vendor booths, which weren’t paid sponsorships. Since c-level execs didn’t have to take time out of their schedule to travel and spend time out of the office for three days, KPMG saw higher registration figures – nearly 1.5X Attendees could visit, explore the vendor’s resource library, or chat. “We

Insurance 105

Insurance Speakers Contracts Conference 105

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. Things like target audience, messaging, venue selection, and budget are all part of the planning process.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. We have also increased the cost of our sponsorships and added new a la carte options. • Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As As people start to work through it, they’ll look at things differently, and look at things they’ve never looked at before,” she said.

Tech 126

Tech Food and Beverage Retail Tourism 126

Eventscase Blog

JULY 14, 2022

Eventscase has participated in the best way it knows how, offering the technology for this meeting to take place in PANGEA The Travel Store, Madrid on July 11th. Eventscase employees will keep their current salary conditions even if they do not work the 40 hours a week stipulated in their contracts. We stand with Ukraine!

2022 52

2022 Contracts Sustainability Technology 52

Social Tables

JUNE 29, 2023

They research services, collect event quotes, and execute event contracts. Whatever date you decide, avoid busy holidays, peak travel times, and dates that overlap with popular area events. Create a project plan or master checklist that you can easily update as plans change or responsibilities shift.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Corbin Ball

SEPTEMBER 13, 2016

SHORT-SIGHTED TECHNOLOGY PREDICTIONS OF THE MONTH: RECENT MENTIONS AND QUOTES FROM CORBIN : Corporate & Incentive Travel: Using Technology to Create the Wow Factor. CORBIN'S SPEAKING CALENDAR My November/December 2016 travel schedule is bringing me to xxx and likely a few other places as well via webinars. TESTIMONIALS.

2016 60

2016 Sponsorships Trade Shows Travel 60

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. But what about the indirect and allocated cost such as staff salaries, shared services contracts, and overhead costs. Let’s apply that theory to events and meetings.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38

PCMA Convene

FEBRUARY 2, 2021

The decision to travel has always been a personal, risk-based one. As it turned out, before our clients could move forward with their virtual events, contracts with the hotels, the convention center, and the other contractors had to be resolved.” “Health-protocol accreditations aren’t going to make any difference,” Toner said. “We

2020 111

2020 Events Education Sponsorships 111

Meeting Tomorrow

SEPTEMBER 16, 2019

The backdrop is much brighter, the lighting is different, there’s nowhere to put your sponsorship signage, and it looks nothing like your first event. Just let your event manager know what you’re looking for and voilá— you just saved yourself a whole bunch of searching, contracting, and calling. Next venue?

Hotels 77

Hotels Sponsorships Venues Contracts 77

TicketBud

JUNE 7, 2019

We invited Gerry to the podcast to talk about his rise to internet stardom and what it’s like to be both the talent and the event organizer for a traveling one man show. Gerry then travels for the weekend events, before heading back to his day job during the week. Gerry makes sure he has a schedule of content lined up.

Social Media 60

Social Media Speakers Education Advertising 60

Cvent: Event Marketing

MAY 3, 2019

Some events are specifically designed to generate direct revenue, say through ticket sales, sponsorships or produce sales. On the cost side, event charges such as travel, hotel, entertainment and venue are direct and fairly straightforward. How Event ROI Differs. Determining and calculating ROI for events is more challenging.

Financial 28

Financial Sponsorships Contracts Events 28

PCMA Convene

JANUARY 30, 2019

Another $16 million to $17 million of the budget comes from the city’s Tourism Public Improvement District — a fee on Dallas hotels with more than 100 rooms — followed by an additional $2 million to $3 million in private money from partnerships, sponsorships, and memberships. There are some good suggestions in the audit.

Tourism 49

Tourism Government 2003 Hotels 49

Meeting Tomorrow

SEPTEMBER 16, 2019

The backdrop is much brighter, the lighting is different, there’s nowhere to put your sponsorship signage, and it looks nothing like your first event. Just let your event manager know what you’re looking for and voilá— you just saved yourself a whole bunch of searching, contracting, and calling. Next venue?

Hotels 40

Hotels Sponsorships Venues Contracts 40

Plan Your Meetings

JUNE 27, 2016

Manage contracts. Depending on your meeting location, it may be necessary to travel with or contract security teams. There are many ways to make money off meetings and events, whether it’s from ticket sales, exhibition booths, grants and scholarships, collecting donations or selling sponsorships. Manage critical path.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

Event Planning BluePrint

MARCH 29, 2022

They design, plan and manage every project from conception to execution, including: Vendor contract negotiation. Marketing, PR and sponsorship. Travel reservations & itineraries. Jennifer Basset, CEO, philanthropist, and celebrated event planner has been leading her small team for over 20 years now. Event staffing.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Socio Events

NOVEMBER 9, 2022

Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion. Finalize vendor contracts.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Capterra Event Management

JUNE 4, 2018

Potential registrants will take travel costs and convenience into consideration when deciding whether to attend. According to ASAE, there are a couple of ways you can help mitigate these costs: Sell sponsorship of WiFi to an advertiser. Convenient location for your attendees. Finally, let’s get down to cost.

Venues 64

Venues Transportation Hotels Event Planning 64

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Take care of travel and accommodation details Ask secured talents to participate in promoting the event (i.e.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Attendease

APRIL 5, 2021

The main program would be in-person; those who couldn’t commit (or afford) to travel and multi-day stays would watch the conference program online through a more affordable ticket option. You can have sponsorship packages that leverage both virtual and in-person components. For instance: You can reach a larger audience.

Sponsorships 273

Sponsorships Management Contracts Events 273

Event Leadership Institute

JANUARY 31, 2018

Global Events Coordinator – Contract | Bloomberg | San Francisco, CA. Sponsorship Event Coordinator | Spartan Race, Inc. Global Travel Program Analyst | BlackRock | New York City, NY. Technical Program Manager, Executive and Event Production | Google | Mountain View, CA. Massachusetts. Boston, MA. North Carolina.

2018 40

2018 Hospitality Trade Shows Hotels 40

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Check their availability and start working on a contract. Coordinate accommodation room blocks and travel. Sign contract with venue and vendors Team and Project Management Identify your team and their roles. Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78