PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. We have also increased the cost of our sponsorships and added new a la carte options. • Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Marketing, PR and sponsorship. Great Advice. Sound design.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SpotMe Blog

DECEMBER 7, 2023

Strategically source vendors and negotiate contracts to reduce expenses. Consider risks related to attendance, sponsorship, logistics, and technology and establish contingency plans. Analyze past event costs to identify waste areas and set budgets for future events.

Management 130

Management Meetings Risk Management Technology 130

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Travel budget has been significantly cut off. Contracting. (3 Too much travel. 3 mentions).

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Logistics Do you need special contracts, permits, or insurance in hosting your event? If so, how much will this cost?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. If people are coming from out of town, will they be able to travel there easily enough? Submit your RFPs & get ready to negotiate.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Bizzabo

JULY 30, 2018

Vasil: In this case, your budget is the revenue that you generate from ticket sales and sponsorships sold. So it's all about planning out budget very carefully and negotiating on everything with your vendors first. They really don't take their time to negotiate initial contracts. I also travel quite frequently to Brazil.

Social Media 74

Social Media Negotiating Consulting Marketing 74

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. Contract Management. And OpenTable.

Event Management 112

Event Management Management 2019 Social Media 112

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. Contract Management. And OpenTable.

Event Management 60

Event Management Management 2019 Social Media 60

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Sponsorship and exhibitor options. Who says that sponsorships are all about you promoting the sponsor? Event Pre-Marketing Tasks. Tiered attendee pricing (general admission + upgrade + VIP + group). Sponsor Marketing.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Who says that sponsorships are all about you promoting the sponsor? Event sponsorships give companies a valuable opportunity to reach out to their prospects and customers with a message that isn’t overtly sales related.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60