Event Industry News

MAY 3, 2019

In the next three years, 80% of Business Event Professionals will be utilising blockchain technology across their event portfolio enterprise, be it via their own tech or tech provided by a third-party solution provider. Tech Whisperer with DAHLIA+ AGENCY and Speaker. Reveal the Authors.

Social Media 74

Social Media Contracts Airlines 2014 74

Social Tables

APRIL 20, 2023

Securing a venue too late, skipping an event walkthrough, failing to practice tech cues, or making last-minute setup changes can negatively impact an event’s success. Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

Do Good Events

JULY 19, 2023

Update budget document Coordinate special needs of attendees – wheelchairs, closed captioning, etc. Confirm with AV event order and set-up/strike Share any documents and presentation videos ahead of time, to allow your AV team to troubleshoot and identify any issues before event day. Be sure you have a plan for these vendors.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses. Document everything. Prepare for your speakers’ arrival. Guarantee technical support.

Event Planning 88

Event Planning Retail Social Media Speakers 88

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Equipment (AV tech). Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Equipment (AV tech). Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Eventsforce

SEPTEMBER 4, 2019

Signing a venue contract, for example, may be more stressful for you than making a presentation to stakeholders. A programme management tool can do this for you and save you an enormous amount of time when making changes to speakers and session content. And they can also be an enormous source of stress. It’s very personal.

Tech 40

Tech Event Management Technology Management 40

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. They research services, collect event quotes, and execute event contracts. Discuss event details with the organization, especially if you’re working with a strict budget.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

CadmiumCD

MAY 24, 2018

Update internal processes documentation. We have product data notices for both our clients and their data subjects (speakers, attendees, exhibitors). We will only transfer data to countries with adequate data protection laws and to countries with a contract or corporate binding policies outlining data protection safeguards.

Event Tech 56

Event Tech Tech Events Marketing 56

Social Tables

JANUARY 17, 2018

Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG. Be ready to work with speakers and entertainers. Profile your audience; then, take it a step further. Create the event design.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Planning Pod

SEPTEMBER 21, 2020

Includes tools for managing event ticketing/ and registration, talent/speakers and agendas. Includes intuitive app builder, content like speaker profiles and personal agendas + sponsor/exhibitor tools. Includes gamification, schedules, speakers, maps, in-app messaging and social network capabilities. CrowdCompass from Cvent.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78

All Seated

SEPTEMBER 18, 2023

Real-time Updates: Once a venue is selected, automation tools can provide real-time updates on availability, pricing, and any changes in the contract, ensuring that event planners are always well-informed and can make decisions with confidence. Dynamic Content : Automation tools can adapt content and presentations based on real-time data.

Event Planning 63

Event Planning Social Media Venues Management 63

SpotMe Blog

SEPTEMBER 1, 2022

But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Bid document. The supplier then submits a bid document to explain what services they can offer. It may include the event agenda and information about the speakers and sponsors, for example.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set up event tech tools.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Coterie Spark

APRIL 5, 2018

If you host or plan conferences and meetings, chances are you have dealt with keynote speakers. In many cases you, or a client, are paying these speakers to perform. Either way, a speaker is one part of the larger investment in your program and/or your audience. Comfortable speakers deliver in more ways than one.

Speakers 40

Speakers Contracts Travel Tech 40

Bizzabo

JUNE 4, 2021

Refers to the teams and support not usually seen by guests such as culinary, tech, or service. A document that outlines details and specifications for both the venue and the event planner. A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller. Comp Rooms.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

GEVME

JUNE 13, 2018

Depending on the complexity of the conference and the tools you use to build your checklist, it can be a very detailed document that includes deadlines, assigned responsibilities, comments, budget specifications , and updates, or it may just be a short list of items. Why do you need a checklist for conference planning?

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Endless Events

SEPTEMBER 1, 2021

Every once in a while, our hosts Will and Brandt love to bring guests to the Event Tech Podcast and have them talk about an exciting technology or software they’ve developed. Will and Brandt brought him on the Event Tech Podcast to explain what these tools do and how they can be used by event professionals.

Management 127

Management Trade Shows Consulting Banking 127

Planning Pod

AUGUST 16, 2022

You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Planning Pod

AUGUST 16, 2022

You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Automation of processes.

Event Management 112

Event Management Management 2019 Social Media 112

Eventmobi

JULY 3, 2019

Similar responses were given when planners were asked how they make sure the event program, speaker lists and session details are consistent across their websites, printed schedules, digital signage, and event mobile apps. speakers, attendees, expenses, etc.). Typical Speaker Data Spreadsheet. Name Files Sensibly. Event App ?

Management 150

Management Event Apps Speakers Events 150

Planning Pod

AUGUST 12, 2019

A BEO is a single-page document developed by an event venue or caterer that offers a detailed yet precise guideline of the key logistical, timing, catering, staffing and setup details involved in the production of an event. As a legally binding contract and the client’s final signoff on what will be delivered and when it will be delivered.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Automation of processes.

Event Management 60

Event Management Management 2019 Social Media 60

Endless Events

NOVEMBER 16, 2018

Selecting speakers, sessions, and topics. Documenting all sessions and program of activities. Many teams use contracted labor for duties such as photography and videography. Tech support (if not included by AV production company). Selecting a venue. Doing the s ite walkthrough. Choosing a caterer.

Event Planning 130

Event Planning Social Media Trade Shows Entertainment 130

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 118

Contracts Negotiating Venues Wireless 118

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Building out your processes and internal operations ahead of time is critical to generating revenue as you prepare to open your new venue.

Venues 148

Venues Food and Beverage Social Media Marketing 148

Eventmobi

NOVEMBER 15, 2018

Here’s how these types of event software integrations can benefit you and your attendees: Event Website: Have any changes made to sessions, speakers or exhibitors on your event website automatically updated in your event app. You have a tech-savvy attendee audience and want to create a stellar experience for them, technologically speaking.

Event Apps 210

Event Apps Travel Management Technology 210

Stova

MARCH 16, 2023

Why Onsite Services Are a Big Deal Along with producing a more high-tech experience, onsite technology helps enhance meetings and events in several key ways. Ensure that they have the necessary documents ready and give them a warm welcome. Have staff check in with each attendee as they walk in to make sure they are in the right line.

Event Technology 40

Event Technology Technology 2023 Events 40