TicketBud

AUGUST 21, 2023

With it, you can scan any typed or handwritten document, converting it to an editable file with no internet needed. Easily turn your meeting notes or run-of-show drafts into typed, editable documents you can share with your team via email or as PDF or JPEG files.

Technology 78

Technology Social Media Airlines Event Apps 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? What budget is available for the event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to Put a system in place that allows you to notify attendees that, according to your contract tracing tool, they were in the vicinity of someone who tested positive for COVID. #20: 1: Code of conduct. to treat each other is not new.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

SpotMe Blog

SEPTEMBER 8, 2023

Pro Tip: Give yourself enough time to complete the contracting process with the advisors. The best practice here is to set up a Master Service Agreement with the advisors that contracts for a block of hours to be used throughout the year as appropriate. This will greatly speed up the contracting process.

Healthcare 130

Healthcare Contracts Technology Event Technology 130

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. Then improve your meeting by documenting, promoting, and encouraging people to use your venue’s quiet spaces. And most people don’t want to dance non-stop for an entire party.

Meetings 156

Meetings Tech Contracts Trade Shows 156

SpotMe Blog

NOVEMBER 29, 2022

There are two challenges with these legal documents: They evolve over time, so life science companies must keep up to speed with them and constantly adapt. This allows pharma companies to draw up contracts and agreements based on relevant laws and comply with them without any doubts or confusion. off-label questions are prohibited).

Event Technology 130

Event Technology Technology Contracts Speakers 130

MeetingsNet

MAY 22, 2017

During a recent MeetingsNet webinar, attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., Related : Contract Cross Examination, Part 1: 9 Tough Attrition Questions Contract Cross Examination, Part 2: What’s in Your Cancellation Clause? See Is Your Meeting Illegal, Impossible, or Impracticable?

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. After coming back from an event, spending two weeks going through 250 documents can waste a lot of time,” says McPhee. Tap your speakers’ bureau.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Once these tasks are complete, I schedule time to walk them through each document.

Negotiating 96

Negotiating Banking Education Contracts 96

Event Leadership Institute

JUNE 8, 2022

Make sure your speakers are on onboard by providing them with inclusive presentation guidelines, including slides, videos, and best practices, with a remediation timeline in place if the speaker cannot provide an accessible presentation. Use the built-in accessibility checkers for documents and presentations.

Contracts 97

Contracts Speakers Events Technology 97

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. It allows teams to share assets (fonts, images, colors) and collaborate on documents. Allows you to create beautiful documents with rich media right there in the app. Lets you attach links, checklists, and documents to notes.

Event Planning 88

Event Planning Contracts Speakers Events 88

QC Event School

DECEMBER 30, 2022

First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Event Leadership Institute

JULY 30, 2020

Identify and begin to confirm speakers, presenters, hosts and/or other entertainers. ? Define and assign support team roles for pre-production and run-of-event (speaker support, technical support, customer service, social media, A/V, etc.). ? Remind speakers/presenters to continue promoting the event to their networks. ?

Event Planning 122

Event Planning Social Media Speakers Sponsorships 122

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. Prioritize Expenses Some items, such as venue, catering and entertainment are sure to come with a higher price tag.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventtia

OCTOBER 20, 2023

Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand. Review Contractual Obligations When engaging with vendors or venues, contracts are standard. It’s imperative to read through these documents carefully. Did they feel the money was well-spent?

Financial 117

Financial Negotiating Entertainment Retail 117

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Do not let a popular keynote speaker or social media contest prevent you from promoting the core values of the event or brand.

Event Planning 141

Event Planning Social Media Insurance Speakers 141

GEVME

JUNE 13, 2018

Depending on the complexity of the conference and the tools you use to build your checklist, it can be a very detailed document that includes deadlines, assigned responsibilities, comments, budget specifications , and updates, or it may just be a short list of items. Why do you need a checklist for conference planning?

Conference Planning 200

Conference Planning Conference Speakers Advertising 200

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters. Negotiate details with the venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Do Good Events

JULY 19, 2023

Update budget document Coordinate special needs of attendees – wheelchairs, closed captioning, etc. Confirm with AV event order and set-up/strike Share any documents and presentation videos ahead of time, to allow your AV team to troubleshoot and identify any issues before event day. Be sure you have a plan for these vendors.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Document everything. Once an agreement is reached, ensure all terms are laid out in a written contract.

Event Planning 88

Event Planning Retail Social Media Speakers 88

TicketBud

OCTOBER 26, 2023

Host Virtual, Hybrid or a Series of Satellite Events Research by MeetGreen shows that air travel by attendees, speakers or sponsors accounts for 70% of an event’s carbon footprint. Use AV to broadcast important marketing or event content, and host important speaker, sponsor or event information on an app or website.

Sustainability 118

Sustainability Transportation Travel Education 118

Planning Pod

JULY 7, 2022

Event management systems make manually recreating the same type of document for different clientele a thing of the past. Any software worth the cost should have a robust collection of templates, from contracts and invoices to itineraries and emails. Client portals. And why should that feedback be limited to event attendees?

Event Tech 103

Event Tech Tech Social Media Technology 103

Event Industry News

MAY 3, 2019

For example: Digital marketing: current and prospective attendees will be able to manage how they receive marketing messages via a decentralised communication platform connecting the event owner and attendee/prospect; one that can be documented and verified. Tech Whisperer with DAHLIA+ AGENCY and Speaker.

Social Media 75

Social Media Contracts Airlines 2014 75

Bizzabo

JUNE 4, 2021

A document that outlines details and specifications for both the venue and the event planner. The venue or on-site manager will create this document and the event planner or client will review and sign off generally 72 hours in advance to give the venue time to order and prepare food and equipment. Cancellation Clause. Comp Rooms.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Planning Pod

AUGUST 16, 2023

Planning Pod offers everything you need in one platform to plan, manage, and grow your event business, from client management and event planning to invoicing and signing contracts. For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching.

Event Management 78

Event Management Management Social Media Marketing 78

Planning Pod

JULY 7, 2020

Some typical paper trail items you should make digital include: Client or vendor contracts. Contracts and other agreements can be sent and signed digitally. Digital files also make it easy to send the same document to multiple people like hosts, their event planners and your venue staff. All the nitty-gritty details.

2020 109

2020 Venues Management Contracts 109

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Giveaways and speaker gifts. Conference Planning Task #6) Book speakers and vendors. You have likely created a list of desired speakers and vendors for your event. Booking Your Speakers.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Eventmobi

JULY 3, 2019

Similar responses were given when planners were asked how they make sure the event program, speaker lists and session details are consistent across their websites, printed schedules, digital signage, and event mobile apps. speakers, attendees, expenses, etc.). Typical Speaker Data Spreadsheet. Name Files Sensibly. Event App ?

Management 150

Management Event Apps Speakers Events 150

Endless Events

SEPTEMBER 1, 2021

He told me we can actually build a solution to analyze content within a file securely, without opening it up, for missing logos, colors, fonts, and any words that you want or don’t want in the documentation.” “You don’t need an annual contract for that. Maybe it’s a two-month contract.

Management 127

Management Trade Shows Consulting Banking 127

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 135

Contracts Negotiating Speakers Insurance 135