EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Negotiate details with the venue. Sign contract with venue and vendors. Talent/speaker fees. Identify speakers/talents/presenters.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. Also, following the show in your post-event meeting document everything you can about what went well and what went wrong.

Negotiating 112

Negotiating Contracts Venues Wireless 112

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. You always need a backup.

Travel 65

Travel Negotiating Sustainability Airlines 65

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Document everything. Strike a fair deal.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 54

Social Media Sponsorships Speakers Contracts 54

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Don’t just sign contracts, get YOUR terms when you can and have those written in too. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. .”

Negotiating 95

Negotiating Contracts Consulting Speakers 95

SevenEvents

MAY 26, 2023

Set up an initial call with your client to find out what they hope to accomplish and then you will be able to lay out a planning document about how to achieve their aims. collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Don’t forget to document all these details. Document everything. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Event speaker checklist. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. They will also help negotiate out any unnecessary venue fees. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Negotiating 118

Negotiating Venues Contracts Speakers 118

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Negotiate Pricing and Review the Legal and Technical Requirements Before finalizing your choice, ensuring that all contractual, financial, and technical aspects are aligned with your organization’s interests is crucial.

Negotiating 118

Negotiating Retail Financial Management 118

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. It isn’t just a to-do list.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

All Seated

JUNE 5, 2018

Document Everything. There are certain times during almost every contract negotiation and creation where I remember this incredibly tense and frustrating situation.”. While his first event made him feel much more cautious about contracts, it also made him very careful in the future, which has come in handy.

Contracts 29

Contracts Negotiating Consulting Events 29

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Event Philosopher

JUNE 11, 2012

By bringing us back to the objectives for the program (tracking meetings spend, mitigating contract risk, etc.), While the first 4 RFPs were led and directed by procurement, this last one was supported by procurement with the event team writing the RFP document and evaluating the responses.

Management 40

Management Meetings Contracts Negotiating 40

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. This not only saves time but also reduces the risk of errors in financial documentation. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. This not only saves time but also reduces the risk of errors in financial documentation. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 96

Event Management Management Negotiating Financial 96

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Take the Time Up Front to Set Up the Sheet in a Way That’ll Save Time Later.

Negotiating 96

Negotiating Banking Education Contracts 96

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Automation of processes.

Event Management 112

Event Management Management 2019 Social Media 112

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 135

Contracts Negotiating Speakers Insurance 135

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Keep in mind that AV quotes will come in various types of forms, excel documents and software. Can you summarize the various areas of your contract?

Contracts 118

Contracts Negotiating Venues Wireless 118

Planning Pod

JULY 25, 2019

Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Automation of processes.

Event Management 60

Event Management Management 2019 Social Media 60

SmartMeetings

JUNE 22, 2017

Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution. Set the Stage for Inclusivity.

Meetings 84

Meetings Site Selections Negotiating Speakers 84

MeetingsNet

MAY 22, 2017

During a recent MeetingsNet webinar, attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., Related : Contract Cross Examination, Part 1: 9 Tough Attrition Questions Contract Cross Examination, Part 2: What’s in Your Cancellation Clause? See Is Your Meeting Illegal, Impossible, or Impracticable?

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45