Master the Event

NOVEMBER 10, 2023

When you think of a meeting or a conference in winter, often it’s the southern destinations that come to mind. This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. Transportation.

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Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

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EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

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Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. These initial planning stages will help create a picture of what your conference venue will look like.

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Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

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Eventinterface

JUNE 28, 2016

“The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,” said Al Wynant, co-founder and CEO of Eventinterface.

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Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

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Event Industry News

APRIL 29, 2019

This will save you time and cost transporting all the gear to and from the event and help keep your checklist organised. Though the external supplier may incur more costs due to the travel, you may be able to negotiate an end price. Need a spare part in a hurry? It’s important to gather your options when choosing an AV supplier.

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SpotMe Blog

MAY 31, 2023

The same goes for the professional services field, where partner/customer conferences, sales kickoffs, academies, and onboarding are popular types of in-person events. Experiential learning Attending an in-person conference or congress gives you a chance to immerse yourself in the content.

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QC Event School

SEPTEMBER 29, 2022

These events can be anything from conferences and trade shows to holiday parties and team-building exercises. As a corporate event planner, external events you’d organize could include: Conferences. A few examples of macro events include: Conferences. Press conferences. Know how to negotiate. The Answer!

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GEVME

AUGUST 15, 2019

Rent a castle or a small island, hold a conference at the planetarium, or put an exhibition on at the beach. . Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. The top 5 conference & meeting planning trends of 2019–2020.

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ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

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EventMB

MAY 12, 2022

A team of Zartico data scientists analyses the spend data, starting with the aggregate and then drills down by whatever category (hotel, restaurant, transportation, entertainment, retail, etc.) We bring the power of big data as it’s used in the private sector for the benefit of members of the destination ecosystem.”. a client requests.

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PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Nobody wants to not have an annual conference.”. John Rissi. Annette Suriani.

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Eventbase

FEBRUARY 12, 2020

Here are four of our favorites: Select attractive destinations Negotiate extended conference hotel rates Offer companion or family passes for your event Use the event app to highlight bleisure information 1. For example, SXSW offers a ‘Guest Pass’ option for access to free events during the conference.

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Travel Negotiating Event Apps 2020 52

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

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QC Event School

JUNE 13, 2022

Conference. Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues!

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Negotiating Events Event Planning Management 105

Master the Event

NOVEMBER 12, 2023

I am one of the lucky ones that have been able to plan events, meetings and conferences for many years and make a living at it too. Event, meeting and conference planners are responsible to organize and manage all parts of events, meetings and conferences. Handling Event Planning Online Reviews – New Year New Trend!

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Event Planning Food and Beverage Site Selections Negotiating 40

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

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Food and Beverage Venues Transportation Contracts 166

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Fortunately for you, venue search engines are the perfect tool for finding the perfect venue worldwide as well as the top conference destinations.

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Venues Insurance Transportation Negotiating 106

Gallus Events

JANUARY 14, 2020

In December 2019 I travelled to Madrid to attend the Sustainable Innovation Summit, an official side event at the COP 26 UN Climate Change Conference. COP 25, the UN Climate Change Conference, which has the objective to move the United Nations Paris Agreement into practical action, really couldn’t have got off to a worse start.

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Skiddle

SEPTEMBER 9, 2021

We thought we’d take a look at how the events industry has powered through the past year ahead of Skiddle’s panel at this year’s Brighton Music Conference. In terms of touring artists, the government announced that they had negotiated Visa-free short-term touring in 19 member states of the EU. Learning to adapt.

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GEVME

APRIL 25, 2018

Here are the main reasons why corporations put so much effort into planning and executing corporate events, along with the types of events they usually correspond with: Raise brand/product awareness (trade shows, conferences, product launches). Have you ever successfully negotiated a price with an event vendor before? At the event.

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Corporate Events Event Planning Trade Shows Social Media 224

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Corporate events in conference halls, at hotels, or in crowded bars have become pretty commonplace and boring. If you’re lucky, the event market will offer a variety of good venues.

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Food and Beverage Venues Transportation Contracts 120

Smart Meetings

JULY 7, 2021

Conference Confidence. Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

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SevenEvents

MAY 26, 2023

planning an event can be a considerable task, whether it’s a small drinks reception or a large-scale conference. collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. Have alternative arrangements in place to mitigate risks and ensure a smooth event experience.

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Event Industry News

MARCH 6, 2020

As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings. Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly.

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PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Making sure that conference and meeting programming is attracting delegates across age ranges and geographical areas. Negotiating favorable room rates for budget conscious attendees. Attendance.

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Cvent: Event Marketing

APRIL 16, 2019

Are attendees paying for conference attendance or are their companies? Chances are your organization is not paying for the attendee – especially with an association meeting or user conference. Transportation To and From the Conference. Transportation for After-Hour Functions. Transportation. Hotel Room.

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Food and Beverage Transportation Hotels Trade Shows 45

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Seek Out Win-Wins. ” Think Local.

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SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

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Food and Beverage Contracts Negotiating Financial 68

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. During negotiations, ask presenters to recommend a stand-in in the event they can’t make it. Make transportation as easy as possible. Communicate.

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SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Here are some of the most frequently asked questions to consider when evaluating pharma event management companies: Experience and Expertise Look for a company with proven experience organizing pharma events, meetings, and conferences.

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Event Industry News

FEBRUARY 13, 2019

Whether you are facilitating a gala dinner, putting together a conference, or curating an exhibition, this step-by-step list is all you need to ensure an excellent event. Check competitors aren’t planning their awards night, exhibition or conference close to your proposed date to ensure guests will come. Have vision. Time it right.

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Cvent: Event Marketing

MAY 14, 2019

What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? Don’t wait until you get back to the office; do it at the end of each evening and be sure to confer with your team about your notes. What is the weather like?

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Food and Beverage Hotels Transportation Negotiating 66

PCMA Convene

DECEMBER 1, 2017

As part of my career development, I was asked to organize the logistics for a company conference of over 800 delegates. The job involved all logistical requirements, from delegate welfare to registration to transportation. These delegates were all U.K.-based based travel agents.

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SmartMeetings

JULY 8, 2020

For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling. The time to do this, of course, is when negotiating the contract, not when trying to exit it. How will we greet our guests?

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