SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. It should connect all the phases of conference planning, prevent unforeseen obstacles and set a solid foundation for the conference’s success. Procurement isn’t just about finding the cheapest option.

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Conference Site Selections Negotiating Contracts 98

Event Industry News

OCTOBER 17, 2023

Conferences UK do all the searching for you and negotiate with each venue to ensure you get the best price. Our team of experts find venues that will match your exact needs and it’s a 100% free service. Our team propose up to 20 venues that meet your exact requirements, all with full details and […]

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Conference Venues Negotiating Meetings 57

Velvet Chainsaw

APRIL 21, 2020

Over the past couple weeks, conversations with our clients have shifted from crisis decision-making for conferences occurring in the near-term (reactive) to scenario planning for the fall (proactive). In our Conference Go/No-Go Decisions in a Pandemic post , we provided a framework for scenario planning. Resetting Expectations.

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Velvet Chainsaw

MARCH 15, 2023

IStock Photo by cyano66 Before the pandemic, one could argue that jobs with life-and-death consequences were surely more stressful than planning an annual conference. Exhibitors are being more selective about the conferences they will support. Annual conference budgets are usually finalized 12-plus months prior to the event.

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Master the Event

FEBRUARY 9, 2024

So drum roll please, conference planners are some of the hardest working multi-taskers I know. And there’s a whole heck of a lot (and I do mean a lot) that goes into planning conferences. In general, the success of every meeting and conference starts with the experience, skills and organization of the conference planner.

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Conference Planning Conference Negotiating Education 40

Velvet Chainsaw

MARCH 20, 2017

It’s time to take your conference full frontal! It’s time to challenge and encourage your conference stakeholders to focus on engaging their brains at a higher level. It’s time to develop conference experiences that help your stakeholders think smarter. So how do we put full frontal into practice in our conferences?

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Conference Negotiating Marketing Management 199

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

Velvet Chainsaw

JUNE 29, 2016

How your audience responds will have a direct impact on your conference’s brand image and credibility. From a conference design perspective, we believe the current best practice is to bookend your conference by opening with a strong-thought provoking speaker and closing with inspiration. Invest in Professional Speakers.

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Connect Your Meetings

FEBRUARY 11, 2019

Register for “How to Negotiate Wi-Fi Prices” webinar. Wi-Fi fees are negotiable and there are ways to cut costs! From simple steps to negotiation tips, he lays it all out there. Learn how to negotiate Wi-Fi costs within conference centers and hotels. Learn tips to make your Wi-Fi safe and secure.

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Negotiating Hotels Speakers Conference 54

Event Industry News

SEPTEMBER 26, 2022

ESSA) has announced details of its much-anticipated annual conference. The day promises a stellar line-up of speakers including the chief economist of Lloyds Bank, a UK hostage negotiator and Virgin Atlantic’s head of customer service who will offer valuable insight about mindset change, culture change and leadership change.

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2022 Conference Negotiating Banking 67

Conferences that Work

NOVEMBER 6, 2023

Giving each other the freedom to do what we want to do as individuals, and negotiating well how we want to plan our future together. Read the full article at Conferences That Work The post 48 years together — so far, so good appeared first on Conferences That Work. We complement each other so well.

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Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Three primary risk categories are emerging as organizations weigh their options for major conferences in 2021: Mitigating financial risk.

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Contracts Financial Negotiating 2021 438

Smart Meetings

DECEMBER 22, 2023

Tips for Negotiating Your Next Big Event Contract Cheryl M. Payne, strategic partner at INNOV8 Meetings + Events , gives her take on the current marketplace of contract agreements and stipulations and its impact on meeting planners and how to negotiate that next big event contract. In short, think big.

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Contracts 2023 Negotiating Financial 105

Master the Event

DECEMBER 13, 2023

Have you ever gone to a conference meeting where the room set up didn’t really match the format of the meeting? How to plan a conference meeting room set up basically depends on what’s going to happen during the conference meeting itself. This set up is perfectly fine for a keynote or presentation style of conference meeting.

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Conference Food and Beverage Meetings Negotiating 40

Event Industry News

JUNE 17, 2022

Its annual Global Offshore Wind event combines a multi-streamed conference and exhibition format and generates 80% of the association’s event income. For its 2021 conference, RenewableUK’s ambition was to strengthen its position as the UK’s leading renewable energy trade association by bringing its community back together.

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Sustainability Negotiating 2021 Conference 70

Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. Like it or not, booking quality entertainment can make a huge difference - it can turn a forgettable conference or event into a successful one; by the same token, not booking quality entertainment can also make a good event a little less memorable.

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Entertainment Conference Negotiating Contracts 100

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

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Velvet Chainsaw

MAY 25, 2023

Planner frustrations include: Late assignment — or recurring turnover — of key project managers Unexpected increases in expenses Lack of empowerment to negotiate or problem-solve Unacceptable response times No clear escalation path for service recovery As for vendors, many face headwinds as they work to rebuild their service delivery teams.

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Negotiating 2023 Financial Management 195

Master the Event

APRIL 5, 2022

So drum roll please, conference planners are some of the hardest working multi-taskers I know. And there’s a whole heck of a lot (and I do mean a lot) that goes into planning conferences. In general, the success of every meeting and conference starts with the experience, skills and organization of the conference planner.

Conference Planning 40

Conference Planning Conference Negotiating Education 40

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Remember, everything is open for negotiation so make sure you are getting what you’re paying for. Nobody wants to go into a conference in a bad situation because you’ve had a horrible experience up front,” said Poole.

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Negotiating Contracts Hotels Consulting 105

MeetingsNet

MARCH 22, 2024

Here's how the program works: Before a Canadian city bids on hosting a large conference, convention, or exhibition, it can apply to the federal government for financial support that can be included in the bid. If an organizer accepts the bid, the host city and Destination Canada will negotiate a partnership agreement.

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Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company? On this episode of Event TALK we share how you can get that time back.

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SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

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Food and Beverage Negotiating Contracts Hotels 95

Conferences that Work

AUGUST 14, 2023

The flurry of calls eventually petered out with a sense that the problem had been handled, contained, until tomorrow at least when he will meet with Joe and start another round of negotiations and persistent persuasion. Read the full article at Conferences That Work The post The Batch Fixer appeared first on Conferences That Work.

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2006 Negotiating Conference Meetings 156

MeetingsNet

AUGUST 15, 2022

A hot topic during last week’s Hotel Data Conference was booking the right balance between leisure business travelers. Hint: A new meeting pattern could help groups having a difficult time at the negotiating table.

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2023 Meetings Negotiating 2022 105

Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

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Conference Planning Conference Hospitality Site Selections 40

Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show.

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Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. FICP 2024 Annual Conference will be Nov. How fun is that?

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2023 Negotiating Insurance Financial 105

Event Industry News

JULY 12, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Conferences. Brand Events.

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Conference Negotiating Hotels Venues 51

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

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Conference Planning Conference Site Selections Negotiating 40

Event Industry News

JULY 19, 2021

Last year JKP held their first online conference, catering to the autistic community and those who work with them. For example, each £45 ticket offered 30-day any-time access to the conference content, which meant attendees could self-pace their learning. Pictured: Áine Ryan. Connected by Autism. Accessible In-person Events.

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Conference Negotiating Speakers 2022 62

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

Smart Meetings

AUGUST 21, 2023

Internal Expectations The changing negotiating landscape makes it important for meeting planners is to communicate with leadership so everyone has realistic expectations of what to expect while building a budget. A few points to consider: Goals and KPIs “You need to know the goals of your conference. Also, negotiate gracefully.

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Food and Beverage Negotiating Hotels 2023 97

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Here are a few of the major considerations you should make when scouting out a locale for your next conference. Every venue has add-ons that might be necessary to create that perfect conference experience. Accessibility.

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Conference Venues Wireless Hotels 78

Event Industry News

SEPTEMBER 25, 2017

Climate Action, organisers of the Sustainable Innovation Forum (SIF), the largest side event for business alongside the annual UN Climate Change negotiations, will be using Evolution Domes’ temporary structures for the first time this November in the city of Bonn, Germany. appeared first on Event Industry News.

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Conference Venues Negotiating Sustainability 64

Conferences that Work

MAY 23, 2022

Creating designs, turning them into implementations, trying hard to not miss any important details, making sure everyone involved knows what they need to know and do, negotiating compromises, contingency planning, etc. Read the full article at Conferences That Work The post Nervous excitement is back! It’s stressful.

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